Presentation On

Ms Word, Ms Excel And Power Point

Submitted to- Yogesh payasi sir

Submitted by – Arin Singh, Kushagra Singh Thakur
WHAT IS MS EXCEL?
Microsoft Excel is a spreadsheet developed by Microsoft for
Windows, macOS, Android and iOS. It features calculation,
graphing tools, pivot tables, and a macro programming
language called Visual Basic for Applications (VBA). ...
Excel forms part of the Microsoft Office suite of software.
Introduction
Microsoft Excel is the industry leading
spreadsheet program, used by millions of people
all over the world. Excel and other spreadsheet
tools are great for data manipulation, analysis,
and visualization – you can sort, filter, format, and
chart your data all within one program
.
WRAP TEXT

ORIANTATION ACCOUNTING NUMBER FORMATE

MERGE & CENTER

PERCENTAGE STYLE
TOOLS & AND ITS WORK
• ORIENTATION
1. Select the worksheet or worksheets for which you want to change the
orientation.
2. On the Page Layout tab, in the Page Setup group, click Orientation,
and then click Portrait or Landscape.
• WRAP TEXT
Microsoft Excel can wrap text so it appears on multiple lines in a cell. You
can format the cell so the text wraps automatically, or enter a manual line
break.
• MERGE & CENTER
Excel has a unique button which is merge and center which is used to
merge two or more different cells, when data is inserted to any merged
cells it is in the center position thus the name as merge and center, re-
clicking on the button unmerge the cells but the value in the cell merged is
located to the initial first cell in the worksheet.
 .
• ACCOUNTING NUMBER FORMAT
Choose an alternative currency format in a selected cell.
For instance, choose Euro instance of Dollar.
• PERCENAGE STYLE
Display the value of a cell a percentage
Using bodmas in excel
Excel follows the BODMAS rules of arithmetic to determine the
order in which calculations in any given formula are performed.
The order is – Brackets Of, then Division, then Multiplication, then
Addition, then Subtraction.
BODMAS stand for –
B – Brackets
O – Order (Indices such as 22 etc.)
D – Division (in an Excel formula we use a /)
M – Multiplication (in an Excel formula we use a *)
A – Addition
S – Subtraction
Example -
What is 4+6/2*3-1?
If you “read” the formula (left to right) you will get 14
If Excel calculates it for you, the answer is 12

These are two different answers, but only one is correct.

In BODMAS, division & multiplication come before addition & subtraction, so what Excel has
done is the following…

1. Divide (there are no brackets or “orders”): 4+6/2*3-1 ⇒ 4+3*3-1

2. Multiply: 4+3*3-1 ⇒ 4+9-1
3. Add: 4+9-1 ⇒ 13-1
4. Subtract: 13-1 ⇒ 12
Of course, if we needed the answer to be 14, then we could have achieved that by using brackets –
Excel is still applying BODMAS, but we’re forcing it to calculate in the order that we need, so…

(((4+6)/2)*3)-1 ⇒ 14 – Excel starts with the “innermost” set of brackets & works outwards, so in
this case Red, then Blue, then Green
So why is this important?
• Why all of this is important is that Excel will calculate this
way unless you force it (by using brackets) to do
something different… with numbers it might be obvious
what has happened, but if you’re building a spreadsheet
creating formulas (especially where you do not, yet, have
any data) you might enter a formula that “makes sense” to
you, but which Excel may treat differently… which is why I
always advise people to build spreadsheets with dummy
numbers (3, 4, 5, etc or 10, 20, 30) which will test their
calculations and, hopefully, easy to check the answers
without a calculator!
Some important tools in excel
1: PIVOTTABLE
PivotTables allow you to transform and analyze data in a
structure manner. Just select a range of data (data in columns
with headers) and select the ROWS, COLUMNS and VALUES
for your Pivot Table! You can also create custom columns (based
on formulas), summarize data by groups/rows/columns etc.
There is almost no limit in the possibilities.
2.FILTERING AND SORTING DATA

Filtering and sorting your data is just as useful as using

PivotTables. Excel is meant to transform and analyze data
and filtering/sorting is one of the key elements. When
provided with a table of data you will probably want to
sort the data in a descending/ascending manner or filter
out rows based on some features (values in certain
columns). This is a must-know feature.
Insert data and make chart.

NAME BOX
FORMULA BAR

DATA

3D CLUSTERDER COLUMN
COMPARING
VALUE ACROSS CATEGORIES
AND DISPLAY CLUSTERED COLUMN
IN 3D FORMATE
.
SELECTED DATA

LINE CHART
(FREQUENCY GRAPH)
LINE CHART ARE USED TO
DISPAY TREND OVER TIME
.

CHANGE IN LAYOUT

CHANGE IN COLOUR

PIE CHART
PIE CHART ARE DISPLAY THE
CONTRIBUTION OF EACH VALUE
IF THE TOTAL
What is ms word?
Microsoft Word or MS Word (often called Word) is a graphical
word processing program that users can type with. It is made by the
computer company Microsoft. Its purpose is to allow users to type
and save documents. Similar to other word processors, it has
helpful tools to make documents.
Introduction to ms word
• Microsoft Word was initially launched in 1983, and has since
been revised numerous times. It is available for both Windows
and Apple operating systems.
• Microsoft Word is often called simply Word or MS Word.
• Word 2007 introduced a redesigned user interface that
emphasised the most common controls, dividing them into
tabs, and adding specific options depending on the context,
such as selecting an image or editing a table. This user
interface, called Ribbon, was included in Excel, PowerPoint
and Access 2007, and would be later introduced to other Office
applications with Office 2010 and Windows applications such
as Paint and WordPad with Windows 7, respectively.
 RIBBON TITEL BAR

QUICK EXCESS TOOLBAR

FILE TAB

SCROOL BAR

SCALE
DOCUMENT AREA

ZOOM CONTROL

STATUS BAR VIEW BOTTON

The Page Layout Tab
This tab contains a host of command (groups) to control the
behavior of each page in your document. And it roughly looks
like this:

We’re going to keep it simple here and discuss (only)

the Page Setup command group as this houses 2
commands you will most likely need to play with.
Size:
By default, a Microsoft Word features document is set to
a letter’s size (8.5” X 11”). You can change this to A4,
A3, Executive or other standard sizes or even define a
custom size. Changes will apply to the whole document.

Orientation:
By default, this is set to “Portrait”; you can alternatively
set it to Landscape. Again, the orientation applies to the
whole document by default. 
Breaks:
The most commonly used “Break” in a Microsoft Word
features document is a Page Beak. When you insert a
page break, the following text is bumped to a new page;
This is immensely useful when you want to start new
chapters/ headings on a fresh page.
What is power point?
 PowerPoint (PPT) is a powerful, easy-to-
use presentation graphics software program that
allows you to create professional-looking electronic
slide shows.
Introduction to power point?
Microsoft PowerPoint is a presentation program, created
by Robert Gaskins and Dennis Austin at a software
company named Forethought, Inc. It was released on April
20, 1987, initially for Macintosh computers only. 
We can use power point as-
• Create presentations from scratch or a template.
• Add text, images, art, and videos.
• Select a professional design with PowerPoint
Designer.
• Add transitions, animations, and motion.
• Save to OneDrive, to get to your presentations
from your computer, tablet, or phone.
• Share and work with others, wherever they are.
Create a presentation
1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
• To create a presentation from scratch, select Blank Presentation.
• To use a prepared design, select one of the templates.
• To see tips for using PowerPoint, select Take a Tour, and then
select Create, 
Add a slide
1. In the thumbnails on the left pane, select the slide you want
your new slide to follow.
2. In the Home tab, in the Slides section, select New Slide.
3. In the Slides section, select Layout, and then select the
layout you want from the menu.
Add and format text
• Place the cursor inside a text box, and then type something.
• Select the text, and then select one or more options from the
Font section of the Home tab, such as Font, Increase Font Size,
Decrease Font Size, Bold, Italic, Underline, etc.
• To create bulleted or numbered lists, select the text, and then
select Bullets or Numbering.
Add a picture, shape, and
more
1. Go to the Insert tab.
2. To add a picture:
• In the Images section, select Pictures.
• In the Insert Picture From menu, select the
source you want.
• Browse for the picture you want, select it, and
then select Insert.
3. To add illustrations:
• In the Illustrations section,
select Shapes, Icons, 3D Models, SmartArt,
or Chart.
• In the dialog box that opens when you click one
of the illustration types, select the item you want
and follow the prompts to insert it.
Thank you