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MS Excel Lesson 2

This document provides an overview of key concepts and functions in Microsoft Excel. It explains that Excel is a program used to create electronic spreadsheets organized into workbooks and worksheets. Within each worksheet, data is entered into cells that intersect at columns and rows. The document outlines the ribbon interface and common commands, describes how to work with and format cells and text, insert and delete rows/columns, use sorting and filtering, apply conditional formatting, reference cells, use functions, and navigate with keyboard shortcuts.

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Lyca Rio
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
38 views

MS Excel Lesson 2

This document provides an overview of key concepts and functions in Microsoft Excel. It explains that Excel is a program used to create electronic spreadsheets organized into workbooks and worksheets. Within each worksheet, data is entered into cells that intersect at columns and rows. The document outlines the ribbon interface and common commands, describes how to work with and format cells and text, insert and delete rows/columns, use sorting and filtering, apply conditional formatting, reference cells, use functions, and navigate with keyboard shortcuts.

Uploaded by

Lyca Rio
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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 INTRODUCTION TO EXCEL

 OVERVIEW OF EXCEL
 OFFICE BUTTON
 RIBBONS
 WORKING WITH CELLS
 FORMATTING TEXT
 CONDITIONAL FORMATTING
 TO INSERT ROWS & COLUMNS
 EDITING – FILL
 SORTING
 CELL REFERENCING
 FUNCTIONS
 FUNCTION AUDITING
 SHORTCUT KEYS
 Excel is a computer program used to create electronic
spreadsheets.
 Within excel user can organize data ,create chart and perform
calculations.
 Excel is a convenient program because it allow user to create
large spreadsheets, reference information, and it allows for better
storage of information.
 Excels operates like other Microsoft(MS) office programs and
has many of the same functions and shortcuts of other MS
programs.
 Microsoft excel consists of workbooks. Within each
workbook, there is an infinite number of worksheets.
 Each worksheet contains Columns and Rows.
 Where a column and a row intersect is called a cell.
For e.g. cell D5 is located where column D and row 5
meet.
 The tabs at the bottom of the screen represent
different worksheets within a workbook. You can use
the scrolling buttons on the left to bring other
worksheets into view.
OFFICE BUTTON CONTAINS..
NEW-TO OPEN NEW WORKBOOK. (CTRL+N)
OPEN-TO OPEN EXISTING DOCUMENT (CTRL+O)
SAVE-TO SAVE A DOCUMENT. (CTRL+S)
SAVE AS-TO SAVE COPY DOCUMENT. (F12)
PRINT-TO PRINT A DOCUMENT. (CTRL+P)
PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.
SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.
PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.
CLOSE-TO CLOSE A DOCUMENT (CTRL+W).
THE THREE PARTS R I B B O N
S OF THE RIBBON ARE
TABS

GROUPS

TABS:THERE ARE SEVEN TABS ACROSS


THE TOP OF THE EXCEL WINDOW.
COMMANDS
GROUPS: GROUPS ARE SETS OF
RELATED COMMANDS,DISPLAYED ON
TABS.
COMMANDS: A COMMAND IS A
BUTTON,A MENU OR A BOX WHERE
YOU ENTER INFORMATION.
• TO COPY AND PASTE CONTENTS:
Select the cell or cells you wish to copy. Click the Copy command in the Clipboard
group on the Home tab. Select the cell or cells where you want to paste the
information. Click the Paste command. The copied information will now appear in
the new cells.
• To Cut and Paste Cell Contents:
Select the cell or cells you wish to cut. Click the Cut command in the Clipboard group
on the Home tab. Select the cell or cells where you want to paste the information.
Click the Paste command. The cut information will be removed and now appear in
the new cells.
• TO FORMAT TEXT IN BOLD, ITALICS OR • TO CHANGE THE FONT STYLE: Select the cell
UNDERLINE: Left-click a cell to select it or or cells you want to format. Left-click the
drag your cursor over the text in the formula drop-down arrow next to the Font Style box
bar to select it. Click the Bold, Italics or on the Home tab. Select a font style from the
underline command. list.
• TO CHANGE THE FONT SIZE: • TO ADD A BORDER: Select the cell
or cells you want to format. Click the
Select the cell or cells you want to drop-down arrow next to the
format. Left-click the drop-down Borders command on the Home tab.
arrow next to the Font Size box on the A menu will appear with border
Home tab. Select a font size from the options.
list.
TO CHANGE THE TEXT COLOUR: Select TO ADD A FILL COLOUR:
the cell or cells you want to format.
Left-click the drop-down arrow next to Select the cell or cells you want to
the Text Color command. A color format. Click the Fill command. A color
palette will appear. Select a color from palette will appear. Select a color from
the palette. the palette.

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