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Lesson 3 - ADVANCED WORD PROCESSING SKILLS

This document provides tips for managing online etiquette and behavior. It recommends clearly defining guidelines and expectations up front. It also suggests rewarding positive behavior with incentives. Lastly, it advises ensuring consequences are described and enforced for any violations.

Uploaded by

Bea Valerie Grisler
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
119 views

Lesson 3 - ADVANCED WORD PROCESSING SKILLS

This document provides tips for managing online etiquette and behavior. It recommends clearly defining guidelines and expectations up front. It also suggests rewarding positive behavior with incentives. Lastly, it advises ensuring consequences are described and enforced for any violations.

Uploaded by

Bea Valerie Grisler
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ADVANCED

PROCESSING SKILLS

WORD
Prepared by: Ms. Valerie G.
Interpret this
image.
Word processors, though a common
tool in the workplace, can be quickly
tricky at times especially if you are
typing a letter or making simple
invitations.
PERFORMANCE TASK #2
Create a simple drawing of a scenery or a person using the
available shapes in MS Word. Be Creative! Your work
should be printed in a SHORT BOND PAPER.

DEADLINE: Sept. 22, 2022


Lesson 3

What is
Word Processing?
Word Processing
It refers to the act of using a computer to create, edit, save and print
documents.

In order to perform word processing, specialized software (known as a


Word Processor) is needed.
Ex. Microsoft Works Word Processor, Open Office Writer, Word Perfect
and Google Drive Document.
Word Processor
is a software program capable of creating, storing, and printing typed
documents.
1 3 5
2 ALLOWS YOU 4
SUMMER MOST CAR TO ADD MENUMICROSOFT
FREQUENTLY VALENTI
ALLOWS USERS TO CONTENT: BOOK WORD BEING
BEACH NE'S DAY VARIETY BRAKE TEXT CAN BE ORDER
VACATIONUSED CREATE PICTURES,
STEERING FOOD THE MOST
CUPID WHEEL INSERTED,
CHAPTER
SUNSCREEN
SOFTWARE OF DOCUMENTS. POPULAR WORD
RESTAURAN
LOVE DRIVE TABLES, READ
EDITED, COPIED T
PROGRAMS CHOCOLATE
EX. REPORTS, CHARTS,
AUTHOR PROCESSOR.
S ETC.
LETTERS, ETC. BORDERS ETC.

1 2 3
A. Mail Merge
Feature of MS word that allows you to efficiently create
1
documents that have the same general content but may
have different recipients or purpose.

2
It is often used to print, customize or email form letters
from individual recipient to generate a set of output
documents.
A. Mail Merge
Two components
of Mail Merge
Form
Document
It is the document that contains the man
body of the message that we want to
convey or send,
Form
Document
It is the part of the form or document that
remains the same no matter whom you
send it to from among your list.
Form
Document
also included in the form document is what
we call PLACE HOLDERS (DATA
FIELDS/MERGE FIELDS)
Form Document-
PLACE HOLDERS
THE PLACE HOLDERS are denoted by the text
with double-headed arrows (<<>>) on each side
with a gray background.
List of Data File
This is where the individual information or data
that needs to be plugged in (merged) to our form
document is placed and maintained.
B. LABEL GENERATION
It creates a blank document that
simulates after a blank label or
envelope of pre-defined size.

The data file that you selected to


print the information typically,
individual address
B. LABEL GENERATION

Two essential components of creating a merged


document are present: FORM DOCUMENT and DATA
FILE.
All you need to do is select the correct or appropriate size
for the label of envelope and select the data file that
contains the address (data) to be printed.
Steps in creating a simple
mail merge
1

Open Microsoft Word and start a new blank


document. You can use the keyboard
shortcut CTRL + N after Microsoft has been
loaded or opened.
Steps in creating a simple
mail merge
2

On the Mailing tab, from the Start Mail Merge


group, choose START MAIL MERGE --->
LETTERS.
Steps in creating a simple
mail merge
3

SAVE your letter and name it "SAMPLE


LETTER".
Steps in creating a simple
mail merge
4
insert the field you need in the letter (NAME, COMPANY,
ADDRESS LINE 1, ADDRESS LINE 2, ADDRESS LINE 3,
and TITLE). You may want to make special markings on
these fields as you are typing it. Most common marking you
can do it by typing it in capital letters or ALL CAPS so you
can easily identify them later.
Microsoft Word
It is a word processor developed by Microsoft. It
was first released on Oct. 25, 1983.

It is also known as MS Word.


Microsoft Word

Pres "WINDOWS LOGO" + "R" then


type "winword" or "word" then enter.
PARTS OF MS
WORD 2016
Quick Access
Toolbar
Ribbons
File Tab
Dialog Box
Launcher
Insertion Point
Some features of MS WORD

AutoCorrect
• corrects common spelling errors as
well as capitalization mistakes.
Some features of MS WORD

AutoFormat
• applies formatting to text, e.g.
number listing bullet, hyperlinks
Some features of MS WORD

Grammar Checker
• proofreads documents for grammar,
writing style, sentence structure errors and
reading statistics.
Some features of MS WORD

Template
• a document that contains the formatting
necessary for a specific document type.
Some features of MS WORD

Thesaurus
• provides synonyms for a word
in a document.
Some features of MS WORD

Tables
• organize information into rows
and columns.
Some features of MS WORD

Mail Merge
• a feature that allows you to create a
document and merge them with another
document or data file.
Some features of MS WORD

Text Wrap
• adjust how the image behaves aroudn
other objects or text
keyboard shortcuts in word
processing software
Shortcut keys
CTRL + A = Select ALL
CTRL + B = Bold Text
CTRL + C = Copy Text
CTRL + D = Show Font Dialog Box
CTRL + E = Align Text to Center
Shortcut keys
CTRL + F = Display FIND dialog box.
CTRL + G = Display GO TO dialog box
CTRL + H = Display REPLACE dialog
box
CTRL + I = Italicize Text
CTRL + J = Justify Text
Shortcut keys
CTRL + K = Create a hyperlink.
CTRL + L = Align Text to Left
CTRL + M = Tab
CTRL + N = Create a new
document
CTRL + O = Open a document
Shortcut keys
CTRL + P = Display PRINT dialog box
CTRL + R = Align Text to RIGHT
CTRL + S = Save a doc.
CTRL + U = UNDERLINE text
CTRL + V = Paste a copied text
Shortcut keys
CTRL + X = CUT a selected Text
CTRL + Y = Redo the last undone
action
CTRL + Z = Undo the last action.
CUSTOMIZING
a word document
HOME TAB
allows you to change document settings, such as
the font properties, adding bullets or a numbered
list, adjusting styles, and other common features.
Text Alignment
is used to INSERT different features such as tables,
pictures, clip art, shapes, charts, page numbers,
word art, headers, adn footers into a document.
Insert Tab
is used to INSERT different features such as tables,
pictures, clip art, shapes, charts, page numbers, word
art, headers, and footers into a document.
Page Layout Tab
refers to the arrangement of text, images, and other
objects on a page.
Paper Sizes
SHORT (letter) 8.5 X 11"
LONG (Folio) 8.5 X 13"
A4 8.27 X 11.69"
HOW TO
INSERT
IN A CHICAGO STYLE
CITATION
Questions?
Comments?
Activity
Answer pages 61 - 63.
TIP 3

Spell it out.
State the rules clearly
Define and articulate guidelines for online etiquette.

Offer incentives
Reward good behavior.

Describe the consequences


Ensure swift disciplinary action for violations.

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