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File Maintenance

The document discusses various aspects of file maintenance including keeping files current by adding, changing, or deleting information. It also discusses backing up files by making duplicate copies that can be used to recover files after data loss. Methods of backing up files include using CDs, DVDs, USB drives, external drives, or cloud storage. The document also provides instructions on deleting unwanted files using disk cleanup utilities and shows a picture of how to do this. Finally, it discusses updating antivirus databases and programs to keep them protected with the latest virus definitions.

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christine bara
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56 views

File Maintenance

The document discusses various aspects of file maintenance including keeping files current by adding, changing, or deleting information. It also discusses backing up files by making duplicate copies that can be used to recover files after data loss. Methods of backing up files include using CDs, DVDs, USB drives, external drives, or cloud storage. The document also provides instructions on deleting unwanted files using disk cleanup utilities and shows a picture of how to do this. Finally, it discusses updating antivirus databases and programs to keep them protected with the latest virus definitions.

Uploaded by

christine bara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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GROUP 4

1
FILE MAINTENANCE

•THE PROCESS OF KEEPING FILES CURRENT BY


ADDING, CHANGING, OR DELETING INFORMATION.
THE PROCESS OF INSPECTING FILES FOR THE
PURPOSES OF REPLACING WORN FILES FOLDERS,
MENDING TORN DOCUMENTS, REMOVING DUPLICATE
COPIES, LOCATING POSSIBLE MISFILES, AND
ENSURING PROPER SEQUENCE OF CONTENTS.

2
BACKUPING UP FILES

•FILE BACKUP IS A DUPLICATE COPY OF


YOUR DATA THAT CAN BE USED TO
RECOVER YOUR FILES OR EVEN AN
ENTIRE HARD DRIVE AFTER A DATA LOSS
EVENT. A CLOUD BACKUP IS THE SAME
AS YOUR FILE BACKUP, ONLY STORED
3

ONLINE IN A NETWORK OF OFFSITE


4
HERE ARE THE EXAMPLE OF BACKUPING
FILES:

• FOR EXAMPLE, CD-R, DVD-R, USB THUMB


DRIVES, EXTERNAL DRIVES, AND IN THE
CLOUD ARE SOME OF THE MOST
POPULAR PLACES TO BACK UP YOUR
DATA.
5
DELETING UNWANTED FILES
• RIGHT-CLICK YOUR MAIN HARD DRIVE (USUALLY
THE C: DRIVE) AND SELECT PROPERTIES. CLICK THE
DISK CLEANUP BUTTON AND YOU’LL SEE A LIST OF
ITEMS THAT CAN BE REMOVED, INCLUDING
TEMPORARY FILES AND MORE. FOR EVEN MORE
OPTIONS, CLICK CLEAN UP SYSTEM FILES. TICK THE
CATEGORIES YOU WANT TO REMOVE, THEN CLICK
OK > DELETE FILES.

6
HERE’S AN PICTURE ON HOW TO DELETE
UNWANTED FILES:

7
UPDATING ANTIVIRUS DATABASE/USING MORE
APPROPRIATE ANTI VIRUS PROGRAM

UPDATE THROUGH ANTIVIRUS PROGRAM


• THE MAJORITY OF NEW ANTIVIRUS PROGRAMS (PROGRAMS OR
COMPUTERS PURCHASED AFTER THE YEAR 2000) ENABLE USERS
TO UPDATE THEIR ANTIVIRUS PROGRAM THROUGH THE
SOFTWARE. OPEN THE ANTIVIRUS PROGRAM AND LOOK FOR
“UPDATE,” “CHECK FOR UPDATES,” “LIVE UPDATE,” OR
SOMETHING SIMILAR.
8
HOW TO UPDATE AN ANTIVIRUS PROGRAM;
•Keeping your computer safe
from viruses is extremely
important, especially if your
computer connects to the
Internet. Antivirus s software
helps keep your computer
safe, but only if you keep its
virus definitions up-to-date.
Use the steps on this page to
make sure the antivirus
program has the newest 9
information about viruses
that might infect your
BELOW ARE THE WEB PAGES FOR SOME OF
POPULAR ANTIVIRUS PROGRAMS;
AVG ANTIVIRUS UPDATES.

F-SECURE ANTIVIRUS UPDATES.

KASPERSKY ANTIVIRUS UPDATE/UPGRADES.

MCAFEE ANTIVIRUS UPDATES.

PANDA SOFTWARE UPDATES/UPGRADES.

SYMANTEC (NORTON) ANTIVIRUS UPDATES.

SOPHOS ANTIVIRUS UPDATES.


• TREND MICRO SECURITY SOFTWARE UPDATES. 10
THANKYOU FOR LISTENING AND HAVE
A GOOD DAY!❤️

Group members:
•KRISTAN GLEEN CUDO
•CHARISHANN DALAHAY
•CRISTINE JANE FRANZA
•NICOLE FRANZA 11

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