Exploring Microsoft Word

Chapter 1
What Will Word
Processing
Do For Me?
By
Robert T. Grauer
Maryann Barber

Exploring Microsoft Office XP - Microsoft Word Chapter 1 1

 Objectives (1 of 2)
 Define word wrap, hard return and
soft return
 Distinguish between insert and
overtype
 Describe Word screen elements
 Create, save, retrieve, edit, and print
a document
 Check a document for spelling;
describe the function of the custom
dictionary

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Objectives (2 of 2)

 Describe AutoCorrect and AutoText;

explain how they can help to create a
personal shorthand
 Use the thesaurus to find synonyms and
antonyms
 Explain the objectives and limitations of
the grammar check, and customize it for
business or casual writing
 Differentiate between the Save and Save
As commands; describe various backup
options

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Overview
 Word processing software is used to
create documents
 Create a document
 Save a document
 Display a document on monitor and
edit as necessary
 Print document any time in draft or
final form

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
Basics of Word Processing

 Word Wrap
 Hard Return vs. Soft Return

 Insertion Point

 Toggle Switches

 Insert Mode vs. Overtype Mode

 Deleting Text

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Word 2000 Screen
Title bar Minimize
Restore
Close
Toolbar
Menu
bar
Task
Pane
Ruler

Office
Assistant

Status
Scroll bar
bar

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Standard and Formatting Toolbars

Standard
Toolbar

Formatting
Toolbar

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 The File Menu Commands
 New
 Open
 Close
 Save
 Save As
 Save as Web
Page
 Page Setup
 Print Preview
 Print

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save As Dialog Box

Folder
Where
Stored

File File
Name Type

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
Open Dialog Box

Folder Where
Stored

File
File to be
Type to
opened
Display

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Troubleshooting: Normal View
No Margins Horizonta
Displayed l Ruler
Displayed

Normal
Button

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Troubleshooting: Print Layout View

Vertical Ruler Horizonta

Displayed l Ruler
Displayed

Print
Layout Margins
Button Displayed

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Troubleshooting: Show/Hide Codes
Nonprinting Nonprinting
Hard Space Code
Returns

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Spell Check

 Suggestions
 Ignore
 Ignore All
 Add to
Dictionary
 Change
 Change All

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 AutoCorrect and AutoText

 Tools Menu
 AutoCorrect
Options
Command
 AutoCorrect
 AutoText
 Add button
 Other Options

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Thesaurus

 Tools Menu
 Language
Command
 Thesaurus
 Look Up
 Meanings
 Replace
 Cancel

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Grammar Check
 Tools Menu
 Spelling and
Grammar
Command
 Grammar
 Suggestions
 Ignore Once
 Ignore Rule
 Change
 Cancel

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save Command

 Save As Command
 Backup Options
 Backup Procedures
 Quit Without
Saving
 File Options

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Chapter 1 Summary (1 of 2)
 Introduction to word processing
 Insert and overtype modes

 Toggle switches

 Selecting/Deleting text

 Enter key for hard returns

 Text automatically wraps and creates

soft returns
 Troubleshooting

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Exploring Microsoft Office XP - Microsoft Word Chapter 1
 Chapter 1 Summary (2 of 2)

 Open command retrieves file

 Save command saves file to disk

 Spell check

 Using AutoCorrect/AutoText features

 Thesaurus for synonyms and

antonyms
 Grammar check

 Backup options

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Exploring Microsoft Office XP - Microsoft Word Chapter 1