Excel Module 1

Getting Started with Excel 2016

1
 Module Objectives

• Understand spreadsheet software

• Identify Excel 2016 window components
• Understand formulas
• Enter labels and values and use the AutoSum button
• Edit cell entries
• Enter and edit a simple formula
• Switch worksheet views
• Choose print options

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 1 of 4)

• Microsoft Excel is an electronic spreadsheet program allows you to perform

numeric calculations
• One advantage of spreadsheet program over paper is that your calculations are
updated automatically ,so you can change entries without having to manually
recalculate
• In Excel the electronic spreadsheet you work in is called a worksheet
• An Individual worksheets are stored in a workbook which is the Excel file

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)

• Advantages(abilities) of using Excel

• Enter data quickly and accurately
• Recalculate data easily
• Perform what-if analysis
• Change the appearance of information
• Create charts
• Share information
• Build on previous work

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 Understand Spreadsheet Software (Slide 3 of 4)
• Advantages(abilities) of using Excel
• Enter data quickly and accurately
• With excel you can enter information faster and more accurately than with
pencil and paper. This figure2 show the worksheet of a using Excel
This figure1 show a payroll worksheet
created using pencil and paper

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)

• Advantages(abilities) of using Excel

• Recalculate data easily
• Using excel
-you can updating data easily also
-you can Fixing typing errors is easy.

• For example in payroll example ,if you receive update hours for an
employee ,you just enter the new hours and Excel recalculates the pay

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)
• Advantages(abilities) of using Excel
• Perform what-if analysis
• The ability to change data and quickly view the recalculated result gives you the
power to make informed business decisions

-for example :if you are considering raising the hourly rate for an entry-level
tour guide from $12.5 to $15.00(u can enter the new value in worksheet and
immediately see the impact on overall payroll)

This what we mean by “whay-if-analysis”

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)

• Advantages(abilities) of using Excel

• Change the appearance of information
• Excel provide powerful features such as:

1- Quick Analysis tool ,for making information visually appealing

and easier to understand

2-format text and number in different fonts ,color and styles to

make it standout .
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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)
• Advantages(abilities) of using Excel
• Create charts
• Excel makes it easy to create charts based

on worksheet information

• Charts are updates automatically

in Excel whenever data changes

The figure include 3-D pie chart.

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)
• Advantages(abilities) of using Excel
• Share information

• it is easy for everyone at organization to collaborate in excel using company

intranet or network

• For example you can:

- complete the weekly report that your boss start created

-you can share workbooks so that multiple people can edit it simultaneously

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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 3 of 4)
• Advantages(abilities) of using Excel

• Build on previous work

• Instead of creating a new worksheet for every project it easy to modify an existing excel
worksheet.

• For example: when you ready to create next week’s payroll

-you can open file for last week’s payroll,

-save it with new name and

-modify information as necessary.

• You can use predesigned ,formatted files called Templates to create new worksheets quickly
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password-protected website for classroom use.
 Understand Spreadsheet Software (Slide 2 of 4)

Business tasks you can accomplish using Excel :

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password-protected website for classroom use.
 Identify Excel 2016 Windows Components (Slide 1 of 3)

Each cell has its own unique location called a

cell address

A cell is The Name box displays the active cell address

the The formula bar allows you
intersec to enter or edit data
tion of a
column The worksheet
and a window contain a
row grid of columns and
rows
The mode
Sheet tabs let you switch from sheet to sheet in a
indicator
workbook
provides
additional
information The status bar provides a brief
about certain description of the active
tasks command
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May not be copied, taskorinduplicated,
progress in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a
password-protected website for classroom use.
13
 Identify Excel 2016 Windows Components (Slide 3 of 3)
A range is a selection of two or more cells

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password-protected website for classroom use.
 Understand Formulas (Slide 1 of 3)

• Excel is powerful program because users at every level of mathematical

expertise can make calculations with accuracy
• To do so we use formulas
• What is formulas?
• Formulas are equations in a worksheet
• Uses of formulas:
• 1-make calculation as simple as adding column of numbers

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 Understand Formulas (Slide 1 of 3)

• When creating calculations in Excel, it is important to:

• Know where the formulas should be
• Know exactly what cells and arithmetic operations are needed
• Create formulas with care
• Use cell references rather than values(it will be explain later)
• Determine what calculations will be needed

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 Understand Formulas (Slide 2 of 3)

Excel arithmetic operators

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 Enter Labels and Values and Use the AutoSum Button (Slide 1 of 2)

• To enter content in cell :

-you can type in formula bar
-or directly in the cell itself
First you start entering Labels
• Labels contain text and numerical information not used in calculations, for
example “2019 sales” or “Travel Expense”.
• Values are numbers, formulas, and functions that can be used in calculations
To enter calculations= ,you type an equal sign(=) plus formula for calculation
Examples :=2+2 ,=4-3
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 Enter Labels and Values and Use the AutoSum Button (Slide 1 of 2)

• A function is a built-in formula

• A function includes arguments, the information necessary for the calculation
• Clicking the Sum button sums the adjacent range above or to the left, though
you can adjust the range
• The fill handle :(copies the contents of the first cell into other cells in the range)

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 Enter Labels and Values and Use the AutoSum Button (Slide 2 of 2)

Creating a formula using the AutoSum button

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 Edit Cell Entries (Slide 1 of 3)

• You can change, or edit, the contents of an active cell at any time
• To edit the contents of the active cell:
• Double-click the cell, or
• Click in the formula bar, or
• Just start typing
• Excel switches to Edit mode when you are making cell entries

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 Edit Cell Entries (Slide 1 of 3)

Press F2 activate the cell for edit directory instead of formula bar

If you make mistake when editing you can click on cancel button
on formula bar before pressing enter

If you notice the mistake after you confirm the cell entry click the undo button
On Quick access tool bar .

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 Edit Cell Entries (Slide 2 of 3)
Worksheet in Edit mode

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 Enter and Edit a Simple Formula (Slide 1 of 2)
• We use formula to in Excel to perform calculations such as add ,multiplication ,averaging .
• Formulas start with the equal sign (=), also called the formula prefix followed by :
1-cell address ,2-range name 3-values 4- Calculation operators
• Calculation operators in formulas indicate what type of calculation you want to perform
includes :
1-Arithmetic operators perform mathematical calculations
• Examples of arithmetic operators are
+ - * / % ^

2-Comparison operators compare values for the purpose of true/false results

• Examples of comparison operators are
= > < >= <= <>

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 Enter and Edit a Simple Formula (Slide 2 of 2)

3-Text concatenation operators join strings of text in different cells

• An example of a text concatenation operator is &
4-Reference operators enable you to use ranges in calculations
• Examples of reference operators are
: , (space)

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 Switch Worksheet Views (Slide 1 of 3)
• You can change your view of the worksheet window by using either:
• View tab on the Ribbon
• View buttons on the status bar

• Changing view will not affect the contents of worksheet ,it just makes it easier to focus
on different tasks
• Normal view shows the worksheet without headers and footers or tools such as rulers
and a page number indicator
• Page Layout View provides a more accurate view of how a worksheet will look when
printed
• It shows page margins, headers and footers, rulers, etc.

• Page Break Preview displays a reduced view of each page of the worksheet, along with
page break indicators
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 Switch Worksheet Views (Slide 2 of 3)

Page Layout view

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 Switch Worksheet Views (Slide 3 of 3)

Page Break Preview

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 Choose Print Options (Slide 1 of 3)

• You can see how a worksheet would look when printed using:
• Page Layout tab
- The dotted line indicates the print area, the area to be printed
• Print Preview
- Click File on the Ribbon then click Print in Backstage view

• You use tools on Page Layout tab to adjust :

• Print orientation: landscape or portrait
• Scale to Fit group
• Sheet Options group
• Printing in Backstage view lets you choose the number of copies, the printer, and so
on

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 Choose Print Options (Slide 2 of 3)

Worksheet with Portrait orientation

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 Choose Print Options (Slide 2 of 3)

Worksheet in Backstage view

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