Project

Proposal
What is a Project Proposal?
A Project Proposal is a highly persuasive and
informative documents that aims to address a
particular problem or issue. It is a bid or offer
to initiate a project for an individual or a
group. It usually ranges from 1,000 to 2,500
words depending on the complexity of the
project being proposed.
A good project proposal specifies the
following:
• Goals and objectives that the project wants to
accomplish;
• Project plan that details how the set goals and objectives
will be accomplished;
• Financial, human (e.g., experts , consultants), and
technical (e.g., equipment and facilities) resources useful
in implementing the project; and
• Budget that specifies how much money is needed and
for what purpose it will be spent.
 TYPES OF
PROJECT
PROPOSAL
 There are four types of project proposal
which vary depending on the context of the
problem and the receiver and sender of
proposal.

1. Solicited internal 3. Solicited external

2. Unsolicited internal 4. Unsolicited external

1.Solicited Internal
• It is used when the target reader is within the
organization.
• It responds to a specific request within the
organizations.
• the problem has been identified within the
organization and the decision to solve it has been
made.
2. Unsolicited Internal
• It is used when the target reader is within the
organizations.
• It is a self-initiated proposal that no one asked for.
• The target reader has not yet identified that a
problem exist within the organization; hence, no
decision has been made to solve the problem.
3. Solicited External
• It is used when the target reader is not within the
organization.
• It respond to a specific request from someone who
is not within the company.
• The problem has been identified and the decision to
solve it has been made.
4. Unsolicited External
• It is used when the target reader is not within the
organization.
• It is self-initiated proposal that no one asked for.
• The target reader has not yet identified that a
problem exist; hence, no decision has been made to
solve the problem.
 PARTS OF
PROJECT
PROPOSAL
Cover Letter
• Introduce the proposal to the reader.
• States the project proposal title, date the proposal
was requested (if solicited), general purpose and
scope of the proposal, and acknowledgement of
people who have contributed to the completion of
the proposal.
• Includes the highlights of the proposal and directs
the readers to these highlights.
Title Page
• Includes the project title that is concise and
informative.
• Includes the lead organization, place and date of
project, client’s or donor’s name, proponent’s
name and the department of the organization
he/she represents, and date of the submission.
Abstract or Executive Summary
• Includes the objectives, implementing organization,
major project activities, and total project cost
• Usually composed of 200 to 250 words and
highlights only the major points, some abstract may
be longer depending on the culture of the funding
agency
• Uses a paragraph format
Context of the proposal
• Describes the socio-economic, cultural, and political
background in which the proposal is situated
• Presents the data collected from other sources that
are relevant to the planning stage
Project Justification
• Provides a rationale for the project
• Includes a problem statements that specifies the
problem addressed by the projects
• Points out why the problem is an issue that requires
immediate attention
• Specifies the target group’s needs that arise from
the adverse effect of the described problem
• Presents the approach or strategy that will be used
to address the problem
• Describe the capability of the implementing
organization or group by stating its track record
Note: When writing this section, justify why your
organization or group is the best group to implement
the project.
Personnel Involved
• List the people involved in the project, their
corresponding roles, and their summary of
qualifications
Project Implementation
• Is divided into an activity plan which specifies the
schedule and a required plan which specifies the
items needed to implement the project
• Describe the activities and resource allocation in
detail, as well as the person in charge of executing
the activities
• Indicates the time and place of activities
Budget
• Presents the expected income and expenses over a
specified time period
• Itemize the budget
Monitoring and Evaluation
• Specifies when and how the team will monitor the
progress of the project
• Specifies the method for monitoring and evaluation
• Specifies the personnel in charge of monitoring and
evaluation
Reporting Scheme
• Specifies the schedule for reporting the finances and
progress of the project
Conclusion
• Briefly describes the project, the problem it
addresses, and its benefits to all stakeholders
through a summary
• Directs the readers back to good features of the
project
• Urges the readers to contact the proponent to work
out the details of the project proposal
References
• List all the references used in drafting the project
proposal using the format required by the funding
agency
 Guidelines in
preparing for a
Project Proposal
1. Decide what the problem is and prepare a rough
idea on how this problem can be addressed.
2. Develop or select a framework that will help you
organize your ideas systematically.
3. Identify your specific activities, outputs,
resources, and methodologies.
4. Build your project proposal team and appoint a
project leader who is responsible for coordinating
activities and communicating with the funding
agency.
5. Identify the organization that will probably fund
your project. These can be government agencies, non-
government organizations, private companies, and
foundations, and international funding agencies.
6. Hold an initial meeting with your team to discuss
the plans in preparing the project proposal.
7. Allot sufficient time for planning
8. Involve all the team members by assigning specific
responsibilities to them.
9. Be realistic with your project proposal. Make sure
that your objectives and activities are within the
given time and resources.
10. Contact the funding agency if some items and
requirements are not clear to you.
11. Always put yourself in the shoes of the receiver of
the project proposal.
Guidelines in Writing
a Project Proposal
1. The title page must be unnumbered but it is
considered page i: the back page of the title page
is unnumbered as well; but it is considered page
ii. The abstract, which follows after the title page,
is considered page 1 and must already be
numbered.
2. Do not use abbreviations in the title page.
3. Attach the curriculum vitae of the person who are
part of the team.
4. In the project implementation section, use a Gantt
chart for presenting the timeframe.
5. Write the abstract only after you have completed
the report.
6. Study the other successful proposals that are
similar top you.
7. Be factual but use technical terms sparingly.
8. Choose a reader-friendly format.
9. Use action words to make your proposal more
dynamic.
PROPOSED SOLUTION
The solution I am proposing is to create the C&E University
Language Learning Center. This center will be the central support
unit for language learning, assessments, teaching, and research. It
caters to both local and foreign clients in personal, academic, and
professional contexts.
TARGET MARKET
• Local C&E University students
• Foreign C&E University students
• Local non-C&E University clients (students and professionals;
adults and children)
• Foreign non-C&E University clients (students and professionals;
adults and children)
PERSONAL REQUIREMENTS
Position Director
Quantity:1
Minimum Qualifications:
• Doctorate degree holder in language teaching, applied linguistics,
TESOL, or language education
• Relevant managerial/supervisory experience
• At least 10 years of language teaching experience (local & foreign
students)
• Relevant experience in curriculum/course and material development
• With excellent communication skills
• Computer literate
Position: Supervisor
Quantity: