Efforts Made BY: Amit Garg, AP MIMIT, Malout

Introduction to
Performance
Management
 Definition of performance & PM
 Characteristics of an ideal PM
systems
 Aims and role of PM
 PM process
 PM & HR
 Strategic planning in PM
 Be treated fairly
and consistently
 Job/career
enrichment
opportunities
 Clear expectations
 Positive/constructive
feedback on a regular
basis
 Involvement in goal
setting
 To reach
organizational mission
and goals
 Encourage and reward
behaviors aligned with
organizational mission
and goals
 Curb or redirect
non- productive
activities
 The action or process of carrying out or
accomplishing an action, task, or function
can be termed as performance.
 Performance management includes the
processes used to manage corporate
performance, the methodologies that
drive some of the processes and the
metrics used to measure performance
against strategic and operational
performance goals.
 What are Performance
Standards?
Performance Standards are the benchmark against
which performance is measured.
What is performance in HRM?

Performance management is the
continuing process of communication
between managers and employees, with
the mutual goal of accomplishing the
strategic goals of the company.
What does performance mean in business?

In the context of performance management,

the term "performance" means continually
achieving the preferred results in a manner
that is as effective and efficient as
possible. Performance management reminds
us that being busy is not the same as
producing results.
What is the aim of performance management?

The overall aim of performance

management isto establish a good
culture in which individuals and
teams take responsibility for the
improvement of their own skills
and their organizations.
What is employee performance?

Employee performance is defined as how

an employee fulfills their job duties and executes
their required tasks. It refers to the effectiveness,
quality, and efficiency of their
output. Performance also contributes to our
assessment of how valuable an employee is to the
organization
What are 3 areas of improvement?

Three themes in the areas for improvement —

confidence, knowledge, and communication — were in
the top 10 for most of the jobs we studied. Yet the top
themes for work improvement appeared to be more
job specific, compared to those themes provided for
the strength
What are the benefits of performance management?

The benefits of a performance
management system will include:
Consistency. The selection of employees for
promotion, transfer, or other action should be
more consistent. ...
Motivation. ...
Morale and retention. ...
Organizational impacts. ...
Training needs. ...
Firing risks.
 “It is a continuous process of identifying,
measuring and developing the performance
of individuals and teams and aligning
performance with the strategic goals of the
organization”.
 PM contains two major components:
1. It’s a continuous process
2. Alignment with strategic goals
 Performance management (PM) includes
activities that ensure that goals are
consistently being met in an effective and
efficient manner.

 Performance management focuses on the

performance of an organization, a department,
employee, or even the processes to build a
product or service or any other areas in an
organization.
An iterative process of goal-setting, communication, observation
and evaluation to support, retain and develop exceptional
employees for organizational success.
Set
Goal
s

Evaluat
e
P Commu
nicate

M
Observ
e
 It serves the strategic purpose of the
org.
 Provide information for reward system
 Facilitates HR decisions
 Enabling employees to learn about
their performance as against org
expectations
 It serves as a developmental purpose
 Serves org maintenance purpose
 Support HR decision to meet
 Both are different concepts.
 PM is a broader term & includes appraisal
as a part of the performance system.
 Performance appraisal is the systematic
description of an employee’s strengths
and weakness.
 Thus, performance appraisal is an
important component of performance
management.
 Motivation to perform is increased
 Increases self esteem
 Managers gain insight about subordinates
 Jobs are simplified
 Organizational goals are clear
 Employees become more competent
 Differentiation b/n good & poor
performance
 Performances are communicated
 Change can be possible
 Strategic  Openness
congruence  Correctability
 Thoroughness  Standardization
 Practicality  Ethicality
 Meaningfulness  Identification of
 Specificity effective &
 Reliability ineffective
 Validity performance
 Acceptability
 Inclusiveness
 The information collected by a PM system
is most frequently used for
1. Salary administration
2. Performance feedback
3. Identification of employee strengths
& weakness
 Strategic purpose
 Administrative purpose
 Informational
 Developmental
 Organizational
maintenance
 Documentational
 Increased turnover
 Use of misleading information
 Wasted time & money
 Lowered self esteem
 Damaged relationships
 Decreased motivation to perform
 Employee job burnout &
dissatisfaction
 Increased risk of litigation
 Unjustified demands on managers
& employees resources
 Varying & unfair stds & ratings
 Emerging biases
 Unclear rating systems
P Prerequisite
M
s
P Performance
M
Planning
P Performance Execution
M

P Performance
M
Assessment
P
M Performance Review
P Performance Renewal & Re-
M
contracting
 Two important prerequisites before
PM system are:
1. Knowledge of the org’s mission &
strategic goals
2. Knowledge of the job in question (this
is done through job analysis)
 Employees should have a through
knowledge of the PM System.
 Planning discussion includes :
1. Results
2. Behaviours
3. Developmental issues
 At the execution stage, following
factors must be considered:
1. Commitment to goal achievement
2. Ongoing performance feedback &
coaching
3. Communication
4. Collecting & sharing performance
data
5. Preparing for performance reviews
 It is important for employee as well as the
managers to take ownership of
assessment process.
 It helps the org to use the information
obtained in a productive manner for
the future requirements.
 Inclusion of self appraisal is also beneficial
in all manner.
 Review stage involves meeting
between employees & the manager.
 This meeting is called Appraisal
Meeting.
 Review meeting helps employee and
manager to design developmental
plans.
 Its identical to planning stage.
 Manager uses the insights &
information gained from other phases
to reset performance goals for
employees