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Introduction To Database Management (Tp4)

A database is a collection of data organized so it can be accessed, retrieved, and used. Database software, also called a database management system (DBMS), allows users to create databases, forms, and reports. It also allows users to add, change, delete data and sort and retrieve data. Data is unprocessed items while information is organized and meaningful data. Data integrity refers to how correct the data is - garbage in results in garbage out. Fields make up records in a database. Records group related fields and a key field uniquely identifies each record. Popular DBMSs include Microsoft Access, Oracle, MySQL, and Microsoft SQL Server. A query is a request for specific data; it uses a simple query language. In Access

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Kalicia Rodriques
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29 views

Introduction To Database Management (Tp4)

A database is a collection of data organized so it can be accessed, retrieved, and used. Database software, also called a database management system (DBMS), allows users to create databases, forms, and reports. It also allows users to add, change, delete data and sort and retrieve data. Data is unprocessed items while information is organized and meaningful data. Data integrity refers to how correct the data is - garbage in results in garbage out. Fields make up records in a database. Records group related fields and a key field uniquely identifies each record. Popular DBMSs include Microsoft Access, Oracle, MySQL, and Microsoft SQL Server. A query is a request for specific data; it uses a simple query language. In Access

Uploaded by

Kalicia Rodriques
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Database Management

Data and Information


What is a database?

Collection of data
Database software
organized so
Database software also called database
you can access,
allows you to management system
retrieve, and
(DBMS)
use it
Create
Create forms
database and
Add, Sort reports
change, and
and delete retrieve
data data

Next
p. 514 - 515
Data and Information
How are data and information related?
 Data is a collection of unprocessed items
 Information is data that is organized and meaningful
 Computers process data into information

Next
p. 514 - 515 Fig. 10-1
Data and Information
What is data integrity?
 Degree to which data is Garbage in
correct
 Garbage in, garbage
out (GIGO)—computer
phrase that means you
Garbage out
cannot create correct
information from
incorrect data

Data integrity
is lost

Next
p. 516
What is a field?
 Combination of one or more characters
 Smallest unit of data user accesses
 Field name uniquely identifies each field
 Field size defines the maximum number of
characters a field can contain
 Data type specifies kind of data field
contains

Next
p. 518 Fig. 10-3
Data types
What are common data types?

Text Numeric AutoNumber


(also called numbers unique number automatically
alphanumeric)—letters, only assigned to each new record
numbers, or special
characters

Currency Date Memo


dollar and cent amounts or month, day, year, and lengthy text entries
numbers containing decimal sometimes time
values

Object
Yes/No Hyperlink (also called BLOB for binary large
(also called Boolean) Web address that links to object)—photograph, audio, video,
—only the values document or Web page or document created in other
Yes or No (or True application such as word
or False) processing or spreadsheet

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p. 518
What is a record?

Group of
related fields

Key field, or primary key,


uniquely identifies each record

Next
p. 519
Database Management Systems
What are popular database management systems (DBMSs)?

Next
p. 526 Fig. 10-11
Database Management Systems
What is a query?
 Request for specific
data from a database
 Query language
consists of simple,
English-like statements
that allow users to
specify data to display,
print, or store

Next
p. 528 - 529 Fig. 10-13
Database Management Systems
Creating a Database

1) Start Access

2) Select Blank Database

3) In the File Name field


enter a name for the
database

4) Click Create

Next
p. 528 - 529 Fig. 10-13
Database Management Systems
Creating a Database

Microsoft Access automatically creates a new


table in the database called Table1. This is a
temporary name until the table is saved.

Next
p. 528 - 529 Fig. 10-13
Database Management Systems

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Database Management Systems

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Database Management Systems

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Database Management Systems

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Database Management Systems
To Enter Data in a Table:
1) Make sure you are in Datasheet View
2) Enter the data into the table by pressing the tab key to move from one cell to another
3) When you have completed the record (row), press Enter
When inputting data into the table, Access automatically saves the data after each new record.

Next

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