Lecture 6

Chapter 6
Application Software
 Agenda
01 General characteristics of application software

02 Types of application software

03 Word processing, Spreadsheet, Database

04 Presentation graphics, Graphics and multimedia software

 Agenda
05 Overview of other types of application software
 The Basics of Application Software

• Software Ownership Rights

– Specify the allowable use of the program
– Software license
• Gives you the right to use a software program
• Specifies the conditions under which the
buyer can use
the software
– Open source software
• Programs with source code made available to the
general public
 Inside the Industry Box

Open Source Software

– Use is growing
– In addition to Linux and other open source operat -
ing
systems, there are
many open source apps
– Open source is typically
cheaper
– Can also be more stable 6

and
– secure
 The Basics of Application Software

• Commercial Software
– Copyrighted software developed and sold for profit
– Typically comes with a single-user license
• Shareware
– Copyrighted software distributed on the honor system
– Consumers should either pay for it or uninstall it after the
trial
period
• Freeware
– Copyrighted software programs that are given away by the
author for others to use free of charge
• Public Domain Software
– Software that is not copyrighted and ownership rights
have been donated to the public domain
The Basics of Application Software
 Desktop vs. Mobile Software

• Personal computers
use desktop software
• Smartphones and other
mobile devices typically
require mobile soft-
ware called apps
– Specifically designed for
a specific type of device
– Wide range of software
available via app stores
(Google Play, Apple
App Store, etc.)
 Technology and You Box

Mobile Ticketing
– Download ticket to mo-
bile device to use for ad-
mittance
– Tickets for movies, sport -
ing events, concerts, etc.
– Boarding passes
– Custom tickets
 Installed vs. Cloud Software

• Installed Software
– Must be installed on
the computer before it
can be run
– Can be purchased in
physical form
– Can be down-
loaded from the In-
ternet
 Installed vs. Cloud Software

• Cloud Software
– Is delivered on-demand via the Web
– Also called Software as a Service (SaaS) and cloud-
ware
– Includes free software and fee-based software
– Advantages of cloud software
• Files can be accessed from any computer with an
Internet connection
• Ease of implementation
• Improved collaboration ca-
pabilities
• Always working with the most current version
of software
 Installed vs. Cloud Software

– Potential disadvantages of cloud software

• Online applications tend to run more slowly
• Have file size limits
• Cost may eventually exceed the cost of purchasing
a similar installed version of the software
Installed vs. Cloud Software
 Trend Box

Airline Apps
– American Airlines is issuing media tablets to all
cabin
personnel and iPads to all pilots
– Replaces paper manuals and maps
– Expected to be able to provide
passengers with additional ser-
vices such as connection and
weather info and food purchases 15

and other in-flight transactions

 Software Suites

• Software Suites
– Collection of software programs bundled together and
sold
as a single software package
– Office suites are used by most businesses/individuals
to produce documents and typically include:
• Word processing software
• Spreadsheet software
16
• Database software
• Presentation graphics-software
– Provide a common interface among programs in the
suite
 Software Suites

• Latest version of Office is 2013 (traditional installed)/

365 (subscription)
– Office on Demand
– Read mode
 Common Software Commands

• Toolbars, Menus, Keyboard

Shortcuts, and the Ribbon
– Provide access to most
commands in application
programs
– Keyboard shortcuts
can be used

18
 Common Software Commands

• Ribbon used in Microsoft Office 2007 and later

– Commands are organized into groups located on
tabs
– Contextual tabs appear on the Ribbon as needed
and contain special commands
 Common Software Commands

• Editing a Document
– Changing the content of the document, such as insert-
ing or deleting words
– Insertion point
• Indicates the current location in a document, which
is where the changes will be made
– Typing text inserts the text at the insertion point loca-
tion
– Delete and Backspace keys delete text
– Text and objects can typically be selected and
moved, copied, deleted, or formatted
 Common Software Commands

• Formatting a Document
– Changes the appearance of the document
• Changes font face, font size, and/or font
color
• Changes line spacing or margins
• Adds page numbers and/or borders
 Common Software Commands

• Getting Help
– Often built into the program and typically contains:
• Table of Contents
• Browsing
• Search
– Offline help (periodicals, books, tutorial videos, classes)
 Word Processing Concepts

• What Is Word Processing?

– Using a computer and word processing software to cre-
ate, edit, save, and print written documents such as let-
ters, contracts, and manuscripts
– Common Word Processing Software Programs
• Microsoft Word
• Corel WordPerfect
• Apple Pages
 How It Works Box

Gesture Input with Microsoft Office

– Microsoft Office and Windows 8 support gestures
to
replace mouse commands
– Tap, Press and hold, Slide, Swipe, Pinch, and
Stretch

24
 Word Processing Concepts

• Creating a Word Processing Document

– Word wrap
• Automatically returns the insertion point to the next
• line when the end of the screen line is reached
– Character formatting (font face, size, style, or color)
– Paragraph formatting (line spacing, indentation, align-
ment,
• and styles)
– Page formatting (margins, paper size, orientation, head-
ers,
• footers, etc.)
– Document formatting (footnotes, end notes, table
of contents, index, background, theme)
Word Processing Concepts
 Word Processing Concepts

• Tables, Graphics, and Templates

– Tables
• Allow content to be organized in a table consisting
of
rows and columns
– Graphics or Drawing Features
• Allow images to be inserted into a document (clip
art,
photographs, drawn images, etc.) and then modified
– Templates
• Help users create new documents quickly
 Word Processing Concepts

• Word Processing and the Web

– Most word processing programs today include
Web-
related features allowing you to:
• Send a document as an e-mail message
• Include Web page hyperlinks in documents
• Create or modify Web pages
• Create and publish blogs
• Collaborate with others online
 Spreadsheet Concepts

• What Is a Spreadsheet?
– Documents containing a group of numbers and other
data
organized into rows and columns
– Spreadsheet software includes the following tools
• Formulas, data analysis tools, charts, and graphs
– Most widely used spreadsheet programs:
• Microsoft Excel
• Corel Quattro Pro
• Apple Numbers
 Spreadsheet Concepts

• Creating a Spreadsheet
– Worksheet: a single spreadsheet
– Workbook: a collection of worksheets saved in a single
file
– Worksheets are divided into rows and columns
– Cell
• The intersection of a row and a column
• Each cell is identified by a cell address, such as A1
• Cell pointer is used to select a cell
• Cell pointer can be used to select more than one
cell (range or block)
 Spreadsheet Concepts

Understanding Computers: Today and Tomorrow, 15th Edition

 Spreadsheet Concepts

• Entering Data into a Spreadsheet Cell

– Labels
• Text-based entry in a worksheet cell that identifies data
on the worksheet
– Constant Values
• Numerical entry in a worksheet cell
– Formulas
• Perform mathematical operations on the content of
other cells
• Usually reference the cell address, not the current data in
a cell
• Use mathematical operators; begin with an = sign
 Spreadsheet Concepts

• Function
– A named, pre-programmed formula
– Hundreds of functions that can be used in
spreadsheets
 Spreadsheet Concepts

• Absolute vs. Relative Cell Referencing

– Relative cell references
• Cell addresses are adjusted as the formula is
copied
– Absolute cell references
• Formulas are copied exactly as they are written
• Appropriate when you want to use a
specific cell
address in all copies of the formula
• Use $ to make cell references absolute: $B$6
Spreadsheet Concepts
 Spreadsheet Concepts

• Charts and What-If Analysis

– Most spreadsheet programs include some type of chart-
ing
or graphing capability
– Can create charts from the data in the spreadsheet (do
not have to reenter it)
– Charts change accordingly if the data in the spreadsheet
changes
– When cell contents are changed, formulas are
automatically recalculated
– What-if-analysis
• Tool frequently used to help make business decisions
 Spreadsheet Concepts
• Spreadsheets and the Web
– Most spreadsheet programs have built-in Web capabili-
ties
enabling the user to:
• Save the current worksheet as a Web page
• Insert hyperlinks inserted into worksheet cells
• Select and copy ranges of cells to a Web publishing
or word processing program to insert spreadsheet
data into a Web page as a table
• Send a workbook as an e-mail message
• Collaborate online
 Database Concepts

• What Is a Database?
– A collection of related data that is stored in a manner
enabling information to be retrieved as needed
– Database Management System (DBMS)
• Software that allows the creation and manipulation
of
an electronic database
– Most widely used relational database programs
• Microsoft Access
• Oracle Database
• IBM’s DB2
Database Concepts
 Database Concepts
– Data in a database is organized into fields
(columns), records (rows), and tables
• Field (column)
– A single type of data to be stored in a data-
base
• Record (row)
– A collection of related fields
• Table
– A collection of related records
• Database file
– Collection of related tables
 Database Concepts
• Creating a Database
– Database file is created first
• Contains objects, such as tables, forms, and queries
– Tables can then be created
– Typically, the table structure is specified first
– Table structure includes:
• Field name (unique identifying name)
• Data type (text, number, date, object)
• Field size (maximum number of characters)
• Default value (initial content of the field)
– The table is named and saved
– Tables can be created in either Datasheet or Design
view
Database Concepts
 Database Concepts

– Data can be dis-

played using a form
or Datasheet view
– Data can be edited

43
 Database Concepts

• Queries and Reports

– Query
• A question; a request for specific information from
the
database
• Contains criteria to specify the records and fields to
be
included in the query results
• Is named and saved so it can be run again at a
later time
Database Concept

45
 Database Concepts
– Reports
• Created when a more formal output is desired
• Associated with either a table or a query
• Data is displayed in the specified location
• Databases and the Web
– Many Web sites use one or more databases to:
• Keep track of inventory
• Allow searching for people, documents, products,
or other information
• Searching for products oŶ a retail store’s Weď site
• Place real-time orders
 Presentation Graphics Concepts
• What Is a Presentation Graphic?
– An image designed to visually enhance a presentation
– Can be used in electronic slide shows, as well as in
printed
reports
 Presentation Graphics Concepts
– Slide
• A one-page presentation graphic that can be displayed in
a group with others to form an electronic slide show
– Electronic Slide Show
• A group of electronic slides that are displayed one after
the other on a computer monitor or other display device
– Presentation Graphics Software
• Used to create presentation graphics
– Most common presentation graphics programs
• Microsoft PowerPoint
• Corel Presentations
• Apple Keynote
 Presentation Graphics Concepts

• Creating a Presentation
– Preformatted slide layouts can often be used
– New slides can be added to a new or existing presenta-
tion
as needed
– Slides can contain a variety of elements
• Text
• Images
• Charts
• Audio clips
• Video clips
Presentation Graphics Concepts
 Presentation Graphics Concepts

• Finishing a Presentation
– Slide Sorter View
• Shows thumbnails of all slides in presentation
• Used to rearrange the slide order
– Show can be set up to run automatically or manually
– Speaker Tools
• Speaker notes and pens
• Presenter view
• Recorded narration
• Can print the slides to create overhead transparen-
cies or an audience handout
Presentation Graphics Concepts
 Presentation Graphics Concepts

• Presentation Graphics and the Web

– Presentation graphics programs can be used to gener-
ate
Web pages or Web page content
– Slides can include hyperlinks
– Users can usually control Web-based presentations
accessed via a Web browser
 Graphics and Multimedia Concepts
• Graphics
– Graphical images, such as digital photographs, clip art, scanned
drawings, and original images created using a software pro-
gram
• Multimedia
– Technically refers to any application that contains more
than one type of media
– Often used to refer to audio or video content
• Large variety of graphics and multimedia software used to:
– Create or modify graphics
– Edit digital audio or video
– Play multimedia files
– Burn CDs and DVDs
 Graphics and Multimedia Concepts

• Graphics Software (Digital Imaging Software)

– Used to create or modify images
– Painting Programs
• Typically used to create bitmap images (Mi-
crosoft Paint)
– Drawing Programs (Illustration programs)
• Typically create images using mathematical for-
mulas
• Popular programs include Adobe Illustrator,
CorelDRAW, and Corel Painter
 Graphics and Multimedia Concepts

– Image Editing or Photo Editing Programs

• Designed for touching up or modifying im-
ages
– Correcting brightness/contrast
– Cropping/eliminating red eye
– Optimize file size for the Web
– Adobe Photoshop, Apple iPhoto, etc.
 Graphics and Multimedia Concepts
• Audio Capture and Editing Software
– Used to create and edit audio files
• Sound recorder software captures
• sound from a microphone
• Ripping software captures sound
• from a CD
– Edits and applies special effects
– Common consumer products
• Windows Sound Recorder, Apple Garage-
Band, Audacity
 Graphics and Multimedia Concepts

• Video Editing and DVD Authoring Software

– Video Editing Software
• Modifies existing videos
• Prepares video clips for presentations or Web sites
– DVD Authoring Software
• Organizes content to be transferred to DVD
– DVD Burning Software
• Records data on recordable or rewritable DVDs
– Common consumer video editing programs include
Roxio Creator, Apple iMovie, etc.
Graphics and Multimedia Concepts
 Graphics and Multimedia Concepts

• Media Players
– Programs designed to play audio and video files
• Music CDs, downloaded music, online audio
• Downloaded and online video
– Important to adhere to copyright laws when using digi-
tal
music
– Media players include:
• RealPlayer, Apple QuickTime, Windows
Media Player,
etc.
 Graphics and Multimedia Concepts

• Graphics, Multimedia, and the Web

– Often used by individuals and businesses to create
Web
sites or content to be shared via the Web
• Company logos
• Web site banners
• Games
• Tutorials
• Videos
• Demonstrations
• Other multimedia content
 Other Types of Application Software

• Desktop and Personal Publish-

ing Software
• Educational, Entertainment, and
Reference Software
• Note Taking Software and Web
Notebooks
 Other Types of Application Software

• CAD and Other Types of Design Software

• Accounting and Personal Finance Software
• Project Management, Collaboration, and Remote Ac-
cess
Software
 Summary

• The Basics of Application Software

• Word Processing Concepts
• Spreadsheet Concepts
• Database Concepts
• Presentation Graphics Content
• Graphics and Multimedia Concepts
• Other Types of Application Soft-
ware
Thank you