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Master Data

Master data includes key information like material, vendor, and purchase records that provide a base for transactions. This document describes different types of master data records in SAP MM like material, vendor, purchase info, and quota arrangement records. It also provides steps for copying and extending material masters to additional plants and locations.

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Lokesh B Gowda
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30 views

Master Data

Master data includes key information like material, vendor, and purchase records that provide a base for transactions. This document describes different types of master data records in SAP MM like material, vendor, purchase info, and quota arrangement records. It also provides steps for copying and extending material masters to additional plants and locations.

Uploaded by

Lokesh B Gowda
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MASTER DATA

Master data is the core data that is used as a base for any
transaction. If you are producing, transferring stock, selling,
purchasing, doing physical inventory, whatever your activity may be, it
requires certain master data to be maintained.Different types of
master data in SAP MM:

● Material Master Record


● Material Master Customization
● Vendor Master Record
● Purchase Info Record
● Source List Record
● Quota Arrangement Record
MATERIAL MASTER RECORD
The material master contains information on all the materials
that a company procures or produces, stores, and sells. It is the
company's central source for retrieving material-specific data.
This information is stored in individual material master records.
COPYING THE MATERIAL
● Go to Transaction MM01
● Enter the Material number that you want to create.
● Enter our existing Material from which we want to copy the
data.
● Click on Select Views.
● Select views which you need to copy to the new Material.
● Click Org levels.
● You can choose organizational levels which will be created
for our new Material.
COPYING THE MATERIAL
● And from which organizational levels of reference material
master data should be copied.
● Press Enter.
● You have presented a screen for view maintenance. You can
select any view and change data to a value that differs from
the reference material. Change material description and save
it. Now Material will be copied.
EXTENDING THE MATERIAL
● Select maintenance status (v)–> enter material numbers–>
execute.
● Click on select all button to select–> and click ‘Maintain
Materials’ push button to proceed further.
● Click on enter button–> since in Sales: Sales Org. 1 view – tax
code is mandatory it would take you to a view, where you can
maintain tax codes.
● Fill in the tax classification and click on enter button to proceed
further
EXTENDING THE MATERIAL
● In Sales: General/Plant view nothing is mandatory, so you just
have to click on enter button to proceed further.
● Next it would take you to Foreign trade export, even here also
nothing is mandatory, so you just have to click on enter button to
proceed further.
● The enter button would take you to Sales text view; here you can
enter the text and click on save button to save the material.
● Click on save button to save the material
EXTENDING THE MATERIALS TO PLANTS
● Purpose: Use this procedure to extend a material for use by a
plant.
● Trigger: Perform this procedure when a material(s) have already
been created in SAP R/3 and it is determined your plant has a
need to purchase and/or stock the material(s).
● Prerequisites: Before beginning this task, verify the following:
Material(s) must have been created in SAP R/3 by the Dept of
General Services Material Master Central Data Team (MMCDT).
● Menu Path Use the following menu path(s) to begin this task:
Select SAP Menu Logistics Materials Management Material
Master Material Create (General) Immediately to go to the Create
Material (Initial Screen)
● Transaction Code: MM01
EXTENDING THE MATERIALS TO STORAGE
LOCATIONS
MATERIAL MASTER CUSTOMIZATION
● Go to the Configuring the Material Master node of SPRO
● Customizing Step to add New Tab
● Provide a custom Z Function group and hit ‘Save’
● Define a Structure of Data Screens
● Copy Standard Screen Sequence 21 o a ‘ZZ’ sequence and
hit Save.
● Assign the new custom ZZ Sequence to the Data Screens.
● Design the Custom Sub Screen.
MATERIAL MASTER CUSTOMIZATION
● For our requirement, standard screen 2110 was most
appropriate.
● The Z Program created in step 8 and its screen is custom now.
● Assign the Screen designed in step 9 to the SubScreens.
● Configure the Custom Subscreen to the Material Masters
Screen.
● Assign the ZZ Screen to the Additional Data.
● Maintain the Order of Screen Sequence.
● Finally Assign the Screen Sequences.
VENDOR MASTER RECORD
The vendor master database contains information about the
vendors that supply an enterprise. This information is stored in
individual vendor master records. A vendor master record contains
the vendor’s name and address, as well as data such as:
● The currency used for ordering from the vendor
● Terms of payment
● Names of important contact persons (sales staff)
The vendor master record is maintained by both Accounting and
Purchasing .
PURCHASE INFO RECORD
The purchasing info record contains information on a specific
material and a vendor supplying the material.
The info record allows buyers to quickly determine:
● Which materials have been previously offered or supplied
by a specific vendor
● Which vendors have offered or supplied a specific material
An info record can apply to the following organizational levels:
● Purchasing organization
● Plant
SOURCE LIST RECORD
QUOTA ARRANGEMENT RECORD
Path to Create Quota Arrangement
Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Master Data ⇒
Quota Arrangement ⇒ Maintain
● On the SAP Menu screen, select the Maintain execute icon by
following the above path.
● Enter the material number and plant for which quota arrangement
needs to be maintained.
● Provide dates in ‘valid from’ and ‘valid to’ and value in ‘quantity
split’.
● Enter the name of the vendors and the assigned allocated quantity
to them. Click on Save. Quota arrangement is now maintained for
the particular material.

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