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Monitoring and Supervision

This document outlines strategies for monitoring and supervising IRS implementation in districts. It defines monitoring and supervision, explaining that monitoring ensures adherence to guidelines at all implementation levels while supervision focuses on operational activities. Key areas of monitoring are outlined, including spray operations, data collection, transportation, and community engagement. The roles of spray operators, team leaders, supervisors, managers and provincial offices are described. Supervisory forms like direct observation of spraying and data collection verification are introduced. A supervision checklist outlines minimum expected supervision and monitoring frequencies. The presentation defines strategies to oversee IRS implementation and ensure quality control at all levels.

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Luo Miyanda
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111 views

Monitoring and Supervision

This document outlines strategies for monitoring and supervising IRS implementation in districts. It defines monitoring and supervision, explaining that monitoring ensures adherence to guidelines at all implementation levels while supervision focuses on operational activities. Key areas of monitoring are outlined, including spray operations, data collection, transportation, and community engagement. The roles of spray operators, team leaders, supervisors, managers and provincial offices are described. Supervisory forms like direct observation of spraying and data collection verification are introduced. A supervision checklist outlines minimum expected supervision and monitoring frequencies. The presentation defines strategies to oversee IRS implementation and ensure quality control at all levels.

Uploaded by

Luo Miyanda
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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IRS SUPERVISION STRATEGY

PRESENTED BY:
VENUE: SCHOOL OF NURSING, SENANGA
DATE: 21 AUGUST, 2018
DEFINITIONS
Monitoring:
Monitoring is the regular observation and recording of
activities taking place in a project or program.

It is a process of routinely gathering information on all


aspects of the project

To monitor is to check on how project activities are


progressing

It is observation, systematic and purposeful observation


DEFINITIONS
Supervision

Supervision is an act of watching a person or


activity and making certain that everything is done
correctly, safely, etc.

Supervision is a process of making sure that


somebody is doing a task or behaving correctly.

Supervision is a process of making sure that an


activity is done correctly and properly.
 
3
Why Monitoring and Supervising
• Supervision and Monitoring are two important aspects
of IRS Implementation process

• This is done to ensure adherence to guidelines

• Monitoring is done at all levels of IRS implementation


and planning namely:
-Central, Provincial, District and at Operational
Level

• The most important of all these levels is the supervision


at operational level because this is where IRS takes place

4
Levels of Monitoring and Supervision
• Operational Level
Supervision at operational level starts from the store room
to the base/station

This is done daily by the IRS manager and IRS supervisors

• At District Level
IRS stakeholders and the PHO team will periodically
monitor the IRS implementation in the district

• The community also plays a part in the monitoring of the


IRS program
-Identifying where the problem is/or who the problem is
-Advising on what to do, they provide solutions
5
Areas of Monitoring
• Standard tools are used for monitoring and supervising
IRS activities

• Key areas are monitored using the checklist and are


grouped as follows:

-Office Questions
-Store Room Questions
-Field Questions
Facilities for Spray Operators
In the Field

• Information, Education, and Communication/ Social


and Behavioral Change Communication
Areas to Monitor
• Transportation of Insecticides, equipment and spray
operators

• Performance of the team leaders and Supervisors

• Community perception and acceptance of the


program

• Data accuracy

• Submission of spreadsheets
-Submission of Pay sheets
-Performance of the vendors
 
• Public relations between the spray team and
the community

• SBCC on IRS to the community by spray


operators

• SBCC on IRS to the community by


(Community) Radio Stations

• Effectiveness of sensitization messages

• Actions taken on refusals


• Adherence to Logistics Standard Operating
Procedures, (SOPs)

• Uptake of other malaria interventions in the


community i.e. ITN coverage and utilization

• Trends of malaria at community level

• Daily targets

• Identification of houses sprayed

• Period of spray season


ROLES OF KEY PERSONNEL

Spray Operators:
Sprays houses according to guidelines.

Records spray and household data.

Gives instructions on the next steps after spraying


to the householder.

Visits structures to be sprayed the next day and


cleans and maintains equipment.
ROLES OF KEY PERSONNEL
Team Leaders
Follows up the work of spray operators.

Verifies spray and household data.

Escalates any spray issues to the supervisor.

Supervises spray operators.

11
ROLES OF KEY PERSONNEL
Supervisor
 Supervises and monitors the progress of spray teams in the field

 Carries out spot checks to ensure spray quality

 Schedules the spray activities to ensure better performance

 Provides on site technical support and feed back on areas of


need

 Checks accuracy and completeness of data

 Ensures compliance to environmental regulations


12
ROLES OF KEY PERSONNEL
IRS Manager
 Supervises all spray activities in the district

 Oversees community mobilization activities and data collection


activities

 Supervises data entry and spreadsheets

 Prepares weekly activity reports.

 Represent the IRS project at meetings with community leaders and


local steering committees

 Organizes and manages the IRS program and ensures that all
guidelines are followed to achieve set targets.
13
ROLES OF KEY PERSONNEL
Provincial Health Office
Support the districts in the province in all
Technical areas.

Provides a link between the districts and the


central level.

Clarifies procedures and technical guidelines.

Oversees IRS activities in the province

14
SUPERVISORY FORMS

15
DIRECT OBSERVING OF SPRAYING (DOS FORM)

DATE:___________________PROVINCE___________________DISTRICT________________CATCHMENT AREA_______________LOCATION/ZONE__________

NAME OF SUPERVISOR___________________________________________CODE OF SUPERVISOR_____________________________

16
DATA COLLECTION VERIFICATION (DCV)

17
SUPERVISION CHECKLIST
CHECKLIST SUPERVISOR IRS MANAGER
DOS MINIMUM 5 DAILY MINIMUM 1 DAILY

DCV MINIMUM 5 DAILY

MORNING DAILY DAILY


MOBILISATION

END OF DAY CLEAN UP DAILY DAILY

STORE KEEPER WEEKLY


PERFORMANCE

18
END OF PRESENTATION

THANK YOU

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