Chapte Chapter Chapte Chapte

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Fundamental Maintaining Banking Data
of Chart of Security
Accounting Accounts

Chapte Chapte Chapte Chapte

r2 r4 6r r8
Generating
Introduction Recording Financial Company
to TallyPrime and Statement Data
Maintaining and MIS Management
C
Accounting Reports
Transactions
Chapter 2

Introduction to TallyPrime
 Agenda
Navigating from
Downloading and Anywhere to
Getting started with Anywhere in
Installing
TallyPrime TallyPrime
TallyPrime

2 4 6
1 3 5 7
Introduction to Types of License Company Alter and
TallyPrime in TallyPrime creation and Shut
and working setting up Company
Tally in company features
Educational in TallyPrime
  Introduction to TallyPrime
 TallyPrime encompasses the salient features
Session 1  How to download and install TallyPrime
 Types of Licenses in TallyPrime

 Activation of New License

 Reactivation of New License

Objectiv
 Use License from Network in a Multiuser
Session 2 Environment
 Working TallyPrime in Educational Mode

e
 To Create Company and Setting up Company
Features in TallyPrime
 Navigation from Anywhere to Anywhere in
Session 3 TallyPrime
 Top Menu
 Right Buttons
 Keyboard shortcut keys in TallyPrime
 Go To
 Switch off
 Understanding F12 Configure, Alter Company
details, Shut the Company
 Introduction to TallyPrime
TallyPrime is the world's one of the fastest and most powerful concurrent multi-lingual business
Accounting, Inventory management, Data management, Banking, Tax Deducted at Source (TDS),
Tax Collected at Source (TCS), Payroll Management and Good and Services Tax (GST) ready
software.

Simplify Greater New

the flexibility Look and
Simplest Feel
 Features of TallyPrime
The TallyPrime encompasses the following salient features

Simplicity Blazing Speed

• One step installation Process • Capability to generate instant and
• Powerful reporting engine accurate reports
• Navigation on Fly • Take timely and correct decisions

Power of accessing Flexibility

• Allows drill-down facility from report level • Flexibility to generate instant
to the transaction level. reports for any given period
• Maintain multiple companies and with (month/year)
unlimited levels of classification &
grouping capabilities
Scalability
• Suits any style of business needs and
eliminates the necessity for a business.
 Features of TallyPrime
The TallyPrime encompasses the following salient features

Real-time processing Intelligent Setup Manager

• It also facilitates real-time multi- • Setup tool can interact with all the
user environment. components of the operating system
• Immediate posting & updating • It guide’s you in troubleshooting the
books of accounts licensing run-time issues

Concurrent multi-lingual capability

• Viewing them in another language and printing
them in yet another Indian language.
• Capability of maintaining many languages and
few international languages
 Features of TallyPrime
The TallyPrime encompasses the following salient features

Accounting without codes

• TallyPrime allows accounting Easy Navigation
• Simplified navigation
with the regular names

Multi Tasking
• Viewed and printed from
anywhere of the Tally screen Printing
without disturbing the current • Invoices and reports can be printed in an
work. eco-friendly
 Downloading and Installation of TallyPrime
Downloading
 You can start using the TallyPrime features in a matter of minutes.
 All you need to do is download the setup file, install TallyPrime, and activate/reactivate or
configure the license.
Now let us walkthrough Downloading Process

www.tallysolutions.com
Downloading and Installation of TallyPrime
Computers must meet the following technical requirements
Particulars System Recommended Configuration

Operating system (OS) Microsoft Windows 7 or above.

System type 64-bit operating system (for the OS and other applications such as MS Excel,
Adobe Acrobat, and so on).

Memory (RAM) A minimum of 4 GB or more.

Hard disk 30 MB of free space to install the application.

Processor Intel Core2Duo and above or equivalent.

Connectivity Continuous connection to the internet.

Monitor resolution 1024 x 768 or higher.

 Downloading and Installation of TallyPrime
Installation
 The product comes with an intelligent setup
manager.
 It interacts with all the system components
where Tally is running and guide you with
troubleshooting application run-time issues.

Now let us walkthrough Installation Process

 Types of Licenses in TallyPrime
There are Two Types of Licenses in TallyPrime
Silver (Single User)
The Silver Edition is a single-user license. The license can be installed and
used on a single computer only. Only one user can access the license at a time

Gold (Multiuser)
The Gold Edition is a multi-user license. Multiple users can access the
license at the same time in a LAN environment.
 Types of Licenses in TallyPrime
The Rental License
The rental license gives you full capability of TallyPrime, including upgrades and TSS features, for the
Rental License Duration.
The Rental License Duration is available for Month/Quarter/Annual. Rental License can be procured for
both Silver (Single User) and Gold (Multiuser).

After starting TallyPrime for the first time, the License screen will appear with a message Welcome to
TallyPrime
 Activate New License
Once after Installing TallyPrime, the new users of TallyPrime, who have just purchased the license
must activate the license.
1) Start TallyPrime > From the License screen, a
message Welcome to TallyPrime.! appears
2) Click on A: Activate New License.
3) Enter the Serial Number (which is procured),
Activation Key, and Administrator e-mail ID.
4) The License will be activated, and the Unlock
License screen appears.
5) The Unlock Key will be sent to the e-mail ID which
is provided while activating the license. Enter the
same to unlock the license.
6) After the license is unlocked, TallyPrime will prompt
a message as Congratulations! Your License is
successfully activated.
 Reactivate License in TallyPrime
From the License screen, R: Reactivate Existing License option must be used in case of
re-activating TallyPrime for the existing Tally users.

This is needed in case-

 Upgrading the license from Earlier Version to Latest Version (With a Valid Tally
Software Service (TSS).
 Shifting of TallyPrime license from one computer to another or in case of activating
TallyPrime license on the same computer once again.
 Reactivate License in TallyPrime
To reactivate the license in TallyPrime
1) From the License screen, Click on R: Reactivate Existing License Alternatively, press F1
(Help) > Settings > License > Manage License > Click F7: Reactivate
2) Click Yes, TallyPrime will get auto restarted.
3) Enter the Tally.NET ID and password.
4) You will get a message as Congratulations! Your License is successfully reactivated
 Surrender the TallyPrime License
Surrender the TallyPrime
After Re-activating the TallyPrime License, if there is any requirement of shifting of TallyPrime license from
one computer to another or in case of re-installing the Windows Operating System, the TallyPrime license
can be surrendered.

After making the changes in the system, the TallyPrime license can be Re-activated.

To Surrender the TallyPrime license,

1) From Gateway of Tally, click on F1: Help > Settings > License > Manage License > Press
CTRL+7 to Surrender.
2) Enter the Tally.NET ID and password.
3) You will get information as License Surrendered successfully.
Security Control
Two levels of Security
 Owner Level Security and Data Entry

Owner level Security

 Full Access and security rights

 Enable him to work with all the features

Data Entry Level

 Restricted access
 The administrator can assign or restrict the access based on the
requirement
 Use License From Network in a Multiuser
Environment
 From the License screen, U: Use License from Network option can be
used when there are multiple users in the network, you need to configure
your client computers to the Tally Gateway Server to access the license

 Tally Gateway Server is a Windows service that is required to access a

licensed version of your Tally product.

 We can access the license via LAN by configuring your computer to the
Tally Gateway Server where the license is active.

 After activating or reactivating the Tally license in the server system, you
can install TallyPrime in the Client system

 During installation itself, you can configure the Tally Gateway Server in
TallyPrime Setup Manager – List of Configurations screen
 Working TallyPrime in Educational Mode
 From the License screen, T: Continue in Educational Mode option can be selected in case you
want to use TallyPrime without a license.

 This is very well used for learning purpose and also there are very few restrictions in educational
mode .

 One of the major restrictions in education mode

is Date Restriction. You can use only 1st, 2nd
and 31st date of any of the month for recording a
voucher or viewing a report.

To work on TallyPrime without License,

From the License screen, Click on T: Continue in
Educational Mode in the license
Company Creation
The first step in working with TallyPrime is to create a Company. A Company in TallyPrime is a
central repository where we can maintain all the financial records of our business, and we can
extract the required financial reports and statements.

To create the company in TallyPrime, Open TallyPrime > Select Company screen appears. The same
screen appears after reactivating the license in TallyPrime the Select Company screen
Company Creation

Explanation of Select Company Options

 You can create the company in the same drive where TallyPrime is installed. If required you
may also press backspace and change the Data directory drive.

 If you have configured the company for remote access feature in the remote end this option to be
selected to access the data remotely.

 The Drive path can be mentioned where the data to be stored/saved. By using copy & paste
( Ctrl+ C or Ctrl+Alt+ C for copy to paste Ctrl+V or Ctrl+Alt+ V) or type the location path
manually.

 If already the transactions are recorded and maintained in D Drive, in the same location path if you
want to maintain the data this option to be selected. We can also browse the required location from
this option.
Company Creation
Let us create a company using Tally. Open TallyPrime and Create a
company as Suhant Software Pvt. Ltd.

Let us get into Tally Now

 Getting Started with TallyPrime
TallyPrime helps to run your business the way you want to. TallyPrime gives you a simple and
consistent experience, along with ease of discoverability of features across.

Navigating from Anywhere to Anywhere in TallyPrime

In TallyPrime, you can navigate or configure company and external operations from anywhere
in the application.
Top Menus are consistent and always available throughout the application to perform any
operations from anywhere without getting distracted from the current task that is being
performed.
 Top Menu
In TallyPrime, we can perform various tasks using the Top Menu options, without having to follow a rigid
set of steps for each task.
Using the Top Menu in TallyPrime, now you can navigate from 'Anywhere to Anywhere' within
TallyPrime without the need to know any navigation path or learn the short cuts keys to reach to any
reports or create any transactions.
 Top Menu Table
Let us navigate and understand the action of each Top Menu tables in Tally
By clicking on this option, the following actions can be performed using a single menu

K: Company Y: Data Z: Exchange O:Import

 Top Menu Table
By clicking on this option, the following actions can be performed using a single menu

E: Export M: E-mail P: Print F1:Help

 Right Button Option
Right Buttons
By using Right Button options, you can change the date, period and company details can be modified
based on the options given.
Right Button Bar in Gateway of Tally has two buttons F2: Date and F3: Company.
 Right Button Option

Right Buttons

Remain constant on all screens – Different action in

Transaction, Masters and Reports Transactions ,Masters and Reports

F2 F3 F12 F4 F10

Different action in Transactions ,

Actions only in Vouchers
Masters and Reports

CTRL+ CTRL+
CTRL+H CTRL+J CTRL+H CTRL+I
B F
Keyboard Shortcuts
We can perform any operation once, and throughout the product, consistently you will be
able to apply/use the harmonized shortcuts keys, uniform configurations and right side
buttons.
 
 You can keep holding the ‘CTRL’ key in your keyboard, and observe how the options
will appear on the right button bar.
 Similarly, with the ‘ALT’ key, you can use this on any screen of TallyPrime to know
what are the key combinations available for the particular screen

Let us go through the shortcut keys in Tally

 GO TO
Go To option from the Top Menu is one of the main features in TallyPrime

To access the feature of Go To,

1) From Gateway of Tally > Press Alt+G Or Click G: Go To Open/Navigate to any
report or create any masters without disturbing the current work data.
GO TO scenario
Mr.Ravi ask Sachin
Mr.Sachin the accountant of Suhant immediately wants a print of
Software Pvt.Ltd. Recording Profit and Loss A/c
Payment Voucher
Mr Sachin,
without
disturbing the
current
voucher work
which of the
feature does he
use to take the
Print of Profit
& Loss A/c
asked by
Mr.Ravi
 Switch To Scenario
Using Switch To option, you can Open/ Navigate any report by closing the current
work

Mr. Abi , an accountant of Suhant Software

Pvt. Ltd., has created the necessary ledger like
Purchase, Sales, Customers and Suppliers
account. Now, he wanted to record the purchase
transaction.

Instead of going to Gateway of Tally and

navigating to the voucher creation screen, he can
press CTRL+G for Switch To > Create
Voucher > F9: Purchase.
 F12 Configuration in TallyPrime
In TallyPrime the company features have been moved to the top menu.
Under K: Company option, the features have been revamped and arranged in Company Features
based on the usability.
Most of the features which are related to masters can be enabled during master creation

The Configurations across the product are organised to meet your invoicing and reporting
preferences, with:
 Proper placement and grouping for ease of find-ability
 Sequencing based on use
 Layered presentation

F12 configurations have been made changes to ensure the key settings for the values in reports
are readily available under Basis of Values.

The F12 Configuration is moved to Top Menu such as M: Email, P: Print and F1: Help
 Alter Company Details
To alter the company details such as (Company name, Address etc) in TallyPrime,

1) From Gateway of Tally >click on K: Company > select Alter > In the Company
Alteration screen, make the necessary changes.
 
Shut the Company
To shut the company in TallyPrime,
From Gateway of Tally >click on K: Company > select Shut (Ctrl+F3) > Shut Company
screen appears
 Using Top Menu: Perform
Conclusion several simulations activities
Add your own
text here this is
awesomeSet the company feature
and Configuration

Create a company
Add your own Add your own
text here this is text here this is
awesome awesomeDownloading and
Installing TallyPrime
 Which of the following is not a feature of TallyPrime?

A Blazing Speed B Multi-tasking

C Easy Navigation D Accounting Software using

code

By using which of the following options, we can navigate to reports and vouchers
from anywhere to anywhere within TallyPrime?

A G:Go To B H:Change Mode

I:More Details D K:Company

C
 In TallyPrime, which of the following option will not appear in the Top Menu?

A F2:Date B K:Company

C Y:Data D Z:Exchange

From Gateway of Tally, which among the following option is available in the Right
Button?

A F2:Date B K:Company

C Y: Data D Z:Exchange
Thank you