ONLINE EXAMINATION

SYSTEM
PREPARED BY: GATHAGE FELIX MWENDIA
S13/02331/19

SUPERVISOR: MR. JONES KATIKU

OVERVIEW OF THE SYSTEM
• Online examination system is a software-based platform for
creating, administering, and grading tests and exams via the
internet.
• Exams can be conducted remotely and in various formats,
including multiple-choice and essay questions.
• Features include question management, test-taker management, and
reporting and analytics.
• Online exams are more efficient, cost-effective, and flexible than
traditional paper-based exams, but require careful monitoring and
security measures.
PROBLEM STATEMENT
• The current examination process in our educational institution is
manual and time-consuming.
• It involves printing and distributing paper-based exams, which can
be difficult to manage, grade, and secure.
• The current exam process does not provide a flexible or convenient
way for students to take exams, as they are required to attend in-
person exams at designated times and locations.
JUSTIFICATION
• The Online examination system provides a more efficient and
reliable way to administer exams.
• It eliminates the need for printing and distributing paper-based
exams, which can be time-consuming and resource-intensive in
terms of cost.
• The online examination system can automatically grade exams,
reducing the workload for teachers and improving the accuracy and
consistency of grading.
CONT…
• The online examination system provides a more secure way to
administer exams. (randomized question sets & secure user
authentication)
• The online examination system provides a more flexible and
convenient way for students to take exams.
RESEARCH QUESTION
• What are the effects of implementing an online
examination system on the efficiency, reliability, and
security of the exam process, as well as on student
performance and satisfaction in our educational
institution?
OBJECTIVES
 To evaluate the efficiency and reliability of the online examination
system in comparison to the traditional paper-based exam process.
 To assess the security measures of the online examination system
and their effectiveness in preventing cheating and ensuring the
integrity of the exam process.
 To determine the impact of the online examination system on
student performance, including the accuracy and consistency of
grading and the potential for improved student learning outcomes.
SYSTEM ARCHITECTURE
CONTEXT DIAGRAM
CONT…
CONCEPTUAL FRAMEWORK
Inputs
Processes
1.Student login details 1.Sign up
2. Teacher login details 2.Login
3. Admin login details 3.Join examinations
4. Exam questions 4.Automated grading
5. Question choices
5. Compile exam question
and choices.
6. Grading
7. Emailing
Outputs
 
1.Student profile
2.Teachers Profile
3.Examination dashboard
4.Student marks
 
FUNCTIONAL COMPONENTS
• User Authentication and Authorization: Allows for secure access to
the online examination system and ensures only authorized users
can take the test.
• Exam Management: Enables the creation, scheduling, and
management of exams, including setting exam duration, types of
questions, and grading rules.
• Exam Taking Interface: The user interface that test-takers use to
take the exam and submit their answers.
• Grading and Reporting: Automatically grades exams and generates
reports on exam results.
 NON-FUNCTIONAL COMPONENTS
• Security: Ensures the integrity and confidentiality of the examination
process and prevents unauthorized access, cheating, or data breaches.
• Usability: Provides an easy-to-use and intuitive interface for both exam
administrators and test-takers, with features such as clear instructions and
feedback.
• Reliability: Ensures the system is available and operates as intended,
without downtime or system failures, to avoid disruptions to the exam
process.
• Performance: Ensures the system can handle multiple concurrent exams,
large question banks, and high traffic volumes, while maintaining optimal
speed and responsiveness.
FUTURE RECOMMENDATIONS
• Use AI-based proctoring tools: Implementing AI-based
proctoring tools can help prevent cheating and ensure exam
integrity by monitoring test-takers' behavior and for
authentication.
• Offer multi-modal exam formats: Providing multiple exam
formats such as video, audio, and images can improve
accessibility and inclusivity, allowing for a wider range of test-
takers to take the exam.
• Ensure compliance with data privacy regulations - it is essential
to ensure that the online examination system is compliant with
data privacy regulations such as GDPR and CCPA.
CONCLUSIONS
The online examination system is a software platform that enables the
creation, administration, and grading of tests and exams via the
internet. It offers benefits such as efficiency, cost-effectiveness, and
flexibility but also presents challenges such as technical issues and
susceptibility to cheating. To address these challenges, the system
must have functional and non-functional components, including
security, scalability, usability, reliability, and performance.