Lt.Eng: Abdulaziz Fahad Almuwayhan (PMP-PBA)PMI mobail:966583518700 email:abdulaziz.f.muwayhan@gmail.

com
Executing Projects with Business Value
Strategies for delivering business value efficiently, effectively and
rapidly.
Assessing Opportunities
● Prioritize project objectives to define what’s
essential
● Identify potential challenges, risks,
alternatives and opportunities
● Use data and insights to determine the best
growth opportunities
Examining Business Value

● Conduct a cost-benefit analysis to assess

the value of each project, phase, and
milestone
● Business value should be measured based
on the value delivered to the client,
reduction in costs, and improvement in
productivity
● Regularly review and report on progress to
ensure alignment with business objectives
Subdividing Tasks

● Team should subdivide large, complex

projects into manageable, straightforward
tasks
● Use an agile methodology to focus on
delivering value incrementally
● Building the minimum viable product to
show value quickly and gather feedback for
further iterations
Communication and Alignment

Transparent and open All team members should be aligned Continuous feedback, reporting, and
communication with all stakeholders with project goals and overall reviews to ensure that the project
is critical business objectives continues to remain relevant
Conclusion
● Adopting agile methodologies, focusing on
delivering value incrementally while
keeping a clear focus on business objectives,
and maintaining open communication with
stakeholders are essential strategies in
executing projects with the urgency required
to deliver business value
Thank you for your time and attention 🙂
Ensure Knowledge Transfer for Project Continuity
Discussing the Importance of Knowledge Transfer to Ensure Continuity
in Projects
Project Responsibilities within Team
● Define team member roles and
responsibilities.
● Identify the mandatory tasks to be shared
with everyone to enable continuity.
● Discuss delegation of responsibilities when
team members leave the project.
Outline Expectations for
Working Environment
● Clarify expected work process and progress
reporting.
● Define communication channels and tools
for collaboration.
● Identify required tools, software, and
documentation.
Confirm Approach for
Knowledge Transfer
● Identify the most critical knowledge and
prioritize accordingly.
● Define the appropriate timeframe,
frequency, and techniques for knowledge
sharing.
● Document all significant knowledge that is
relevant to the project.
Monitor and Evaluate the Knowledge Transfer Effectiveness

Monitor the transfer process at Evaluate the effectiveness of the Take corrective actions or
regular intervals. knowledge transfer process on adjustments where necessary.
project continuity
Conclusion
● Ensure knowledge transfer is critical to the
continuity of projects, which enhances the
organization's success.
● Developing a proper knowledge transfer
plan will enable the team to achieve their
goals.
Thank you. Please feel free to ask any questions. 😄
Managing Project Changes
Effectively managing project changes to ensure project success
Anticipate and Embrace the Need for
Change
● Acknowledge the inevitability of change
● Follow change management practices
● Identify potential areas of change
Determine Strategy to
Handle Change
● Develop a change management plan
● Assess the impact of changes on the project
● Identify stakeholders and their role in the
change process
Execute Change
Management Strategy
according to the
Methodology
● Communicate the change to stakeholders
● Prepare a comprehensive plan for managing
the change
● Implement the change in a controlled
manner
Determine a Change Response to Move the Project Forward

Analyze the impact of the change on Determine the course of action Implement the necessary changes
the project required to move forward and execute the project plan
Conclusion

● Effectively managing project changes is

essential for ensuring successful project
completion.
● Anticipating the need for change,
developing a change management strategy,
executing the change plan, and determining
the way forward are critical components of
managing project changes.
Thank you for your time and attention 🙂
Managing Project Artifacts
How to manage project artifacts for the success of the project
Determining Requirements for
Managing Project Artifacts
● Identifying project artifacts to be managed
● Defining the roles and responsibilities for
managing project artifacts
● Determining the timeline for managing
project artifacts
Validating and Maintaining
Project Information
● Keeping project information updated
● Providing secure storage for project
artifacts
● Keeping a record of all changes made
Continually Assessing the
Effectiveness of Project
Artifacts Management
● Checking if the project artifacts
management is meeting the requirements
● Identifying areas of improvement
● Implementing corrective measures
Benefits of Managing Project Artifacts

Efficient communication among the Better change management Improved project quality and success
stakeholders
Conclusion
● Managing project artifacts is a critical
process for the success of the project
● Determining requirements, validating and
maintaining project information, and
continually assessing the effectiveness of
management are key steps.
Thank you for your time and attention 🙂
Establishing a Project Governance Structure
Defining a comprehensive governance structure to ensure successful
project implementation.
Determine Appropriate Governance for
a Project
● Identify project goals and objectives
● Define project scope and boundaries
● Map stakeholders onto governance
framework
Replicate Organizational
Governance
● Align project governance with
organizational governance
● Translate organizational policies and
procedures to project level
● Ensure consistency with overall governance
structure
Define Escalation Paths
and Thresholds
● Establish clear escalation paths to prioritize
and address issues
● Define thresholds to identify when issues
require escalation
● Ensure sufficient senior management
engagement
Ensure Ongoing Control and Reporting

Implementation of control processes Establish periodic reporting Develop project-specific risk

and procedures timelines management approaches
Conclusion

● Establishing a comprehensive project

governance structure is critical for project
success.
● It is essential to determine appropriate
governance, define escalation paths and
thresholds, ensure ongoing control and
reporting, and replicate organizational
governance.
Thank you for your time and attention 🙂
Managing Project Issues
Importance of recognizing project issues and resolving them effectively
for successful project management.
Recognizing Project Issues
● Difference between risks and issues
● Importance of identifying issues on time
● Impact of unresolved issues on the project
Attacking Issues for Project
Success
● Impact analysis on the project timeline and
budget
● Choosing the right approach to address the
issue
● Risks associated with different approaches
Collaborating for Issue
Resolution
● Identifying relevant stakeholders for issue
resolution
● Brainstorming solutions and selecting the
best approach
● Ensuring transparency and continuous
communication throughout resolution
Monitoring and Controlling
Issues
● Importance of tracking issue resolution
progress
● Impact of unresolved issues on the project
● Contingency planning in case of new issues
Conclusion

Project issues can arise at any stage Recognizing issues, taking optimal Constant monitoring and control of
of the project and need to be actions, and collaborating with issues is essential to avoid negative
addressed proactively for project stakeholders is the key to timely impact on the project.
success. issue resolution.
Thank you. Please feel free to ask any questions. 😄
Plan and Manage Project/Phase Closure or
Transitions
Understanding the steps required to successfully close or transition a
project or phase to the next stage of development.
Validate Readiness for Transition
● Verify all deliverables are completed
● Ensure operational teams are trained and
ready
● Review risks and issues for potential impact
Conclude Activities to Close or
Transition Project/Phase
● Conduct final lessons learned
● Complete retrospective analysis
● Close procurement and financial activities
● Release project resources
Conduct Post-mortem Review

Assess success and failures of project Derive lessons learned for future Foster collaboration and
projects communication
Conclusion
● Properly closing or transitioning a
project/phase is critical to ensuring a
successful outcome.
● Determine criteria for closing, validate
readiness for transition, conclude activities,
conduct post-mortem review and foster
collaboration to ensure smooth transitions
within your organization.
Thank you for your time 😊