EXCEL COURSE TRAINING

NET OPTI

Course Outline

Session 1

Commonly Used Shortcut keys Entering Data and Selecting Cells

Cell References Entering Numbers and Text Entering Formulas Entering Same Data into Several Cells at once Entering and Editing Same Data on Multiple Worksheets Automatic Filling-in of Repeated Entries

Creating Formulas Commonly Used Formulas

Lookup and Reference functions

Course Outline

Session 2

Commonly Used Formulas

Logical Functions Math and Statistical Functions Text and Information Functions

Session 3

How to cascade formulas Pivot Table Charts

Course Outline

Sessions 4 & 5

Hyperlink Macro functions Other excel functions and sample exercises

COMMONLY USED FORMULAS

Commonly Used Formulas

Logical functions

AND OR NOT IF

AND

Returns TRUE if all its arguments are TRUE, and FALSE if at least one of its arguments is FALSE AND (logical1, logical2,)

Logical1, logical2, are 1 to 30 conditions that can be tested if TRUE or FALSE

OR

Returns TRUE if any argument is TRUE, and FALSE if all its arguments are FALSE OR (logical1, logical2,)

Logical1, logical2, are 1 to 30 conditions that can be tested if TRUE or FALSE

NOT

Reverses the value of its argument (TRUE if argument is FALSE or FALSE if the argument is TRUE) NOT (logical)

Logical is a condition or value that can be evaluated if TRUE or FALSE

IF

Returns a value if the condition is TRUE and another value if the condition is FALSE IF(logical_test,value_if_true,value_if_false)

Logical test is any value or expression that can be tested if TRUE or FALSE Value if true logical value, text, number or formula that is returned if logical test is TRUE Value if false logical value, text, number or formula that is returned if logical test is FALSE

COMMONLY USED FORMULAS

Commonly Used Formulas

Math and Statistical functions

ROUND ROUNDDOWN ROUNDUP SUM SUBTOTAL SUMIF

Commonly Used Formulas

Math and Statistical functions

COUNT COUNTA COUNTIF AVERAGE MAX / MIN

ROUND

Rounds a number to the specified number of digits ROUND(number,num_digits)

Number number to be rounded Num digits number of places a number is to be rounded

0 rounding to the nearest integer + digit rounding to the right of decimal point - digit rounding to the left of decimal point

ROUNDDOWN

Rounds a number down toward zero ROUNDDOWN(number,num_digits)

Number number to be rounded Num digits number of places a number is to be rounded

0 rounding to the nearest integer + digit rounding to the right of decimal point - digit rounding to the left of decimal point

ROUNDUP

Rounds a number up away from zero ROUNDUP(number,num_digits)

Number number to be rounded Num digits number of places a number is to be rounded

0 rounding to the nearest integer + digit rounding to the right of decimal point - digit rounding to the left of decimal point

SUM

Adds all the numbers in the specified range of cells SUM(number1, number2,..)

Number1,.. 1 to 30 arguments for which the sum is to be derived

SUBTOTAL

Returns a subtotal in the list or database SUBTOTAL(function_num,reference1,refe rence2..)

Function num:

1 2 3 4 5

AVERAGE 6 PRODUCT COUNT 7 STDEV COUNTA8 STDEVP MAX 9 SUM MIN 10 VAR

SUBTOTAL

Ref1,ref2,.. are 1 to 29 ranges or references for which you want the subtotal SUBTOTAL will ignore all hidden rows resulting from a list being filtered

REMARKS

SUMIF

Adds the cells specified by a given criteria SUMIF(range,criteria,sum_range)

Range range of cells you want evaluated Criteria is the criteria in the form of number, text, or expression that defines which cells will be added Sum_range - are the actual cells to sum

COUNT

COUNT gets the number of entries in the number field or range COUNT(value1,value2,..)

Value1,value2,.. are 1 to 30 arguments that contain a variety of data, but only numbers, dates or text representations of numbers are counted

COUNTA

COUNTA gets the number of entries in the number field or range that are not empty COUNTA(value1,value2,..)

Value1,value2,.. are 1 to 30 arguments that contain a variety of data, all non-blank cells including empty text are counted

COUNTIF

COUNTIF counts the number of cells that meet the given criteria COUNTIF(range,criteria)

range is the range from which you want to count cells Criteria is the criteria in the form of number, text or expression that defines which cells to count

AVERAGE

AVERAGE returns the average or arithmetic mean of the arguments AVERAGE(number1,number2,..)

Number1,number2,.. are 1 to 30 numeric arguments for which you want to get the average. Only numbers are to be averaged. The rest (text, empty cells, logical expressions, error messages) will be ignored.

MAX/MIN

MAX returns the largest value in a set of values MIN returns the smallest value in a set of values MAX(number1,number2,..) MIN(number1,number2,..)

Number1,number2,.. is 1 to 30 numbers from which you want to get the maximum or minimum value

COMMONLY USED FORMULAS

Commonly Used Formulas

Text and Information functions

IS Functions ISODD/ISEVEN CONCATENATE REPLACE SUBSTITUTE

IS Function

Returns TRUE or FALSE if the worksheet function is satisfied or not. ISBLANK(value)

value refers to empty cell value refers to any error value except #N/A value refers to any error value (#N/A, #VALUE!, #REF!, #DIV/0!, #NUM!, #NAME?, or #NULL!) Value refers to a logical value

ISERR(value)

ISERROR(value)

ISLOGICAL(value)

IS Function

ISNA(value)

Value refers to the #N/A (value not available) error value Value refers to any item that is not text. (Note that this function returns TRUE if value refers to a blank cell.) Value refers to a number. Value refers to a reference. Value refers to text.

ISNONTEXT(value)

ISNUMBER(value)

ISREF(value)

ISTEXT(value)

ISODD/ISEVEN

ISODD(number)

returns TRUE if value is odd. returns TRUE if value is even. Number is the value to test. If the number is not an integer, it is truncated.

ISEVEN(number)

CONCATENATE

Joins several text strings into one text string. CONCATENATE(text1,text2,..)

Text1,text2, - are 1 to 30 text items to be joined into a single text item. The text items can be text strings, numbers, or single-cell references.

The & operator can be used instead of CONCATENATE to join text items.

REPLACE

Replaces part of text string, based on the number of characters you specify, with a different text string. REPLACE(old_text,start_num,num_chars,new_text)

Old text is text in which you want to replace some characters. Start_num is the position of the character in old text that you want to replace with new text. Num chars is the number of characters in old text that you want REPLACE to replace with new text. New text is the text that will replace characters in old text.

SUBSTITUTE

Substitutes new text for old text in a text string. SUBSTITUTE(text,old_text,new_text,instance_num)

Text is the text or the reference to a cell containing text for which you want to substitute characters. Old text is the text you want to replace. New text is the text you want to replace old text with. Instance num specifies which occurrence of old text you want to replace with new text. If you specify instance num, only that instance of old text is replaced. Otherwise, every occurrence of old text in text is changed to new text.

END OF SESSION 2