MS WORD

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 Word 2013 is a word processing application that allows you to
create a variety of documents like letters, flyers, and reports. 
 When you open Word 2013 for the first time, the Word Start
Screen will appear. From here, you'll be able to create a new
document, choose a template, or access your recently edited
documents.
 WORKING WITH THE WORD
ENVIRONMENT
The Ribbon
 Word 2013 uses a tabbed Ribbon system instead of traditional
menus. The Ribbon contains multiple tabs, each with
several groups of commands. You will use these tabs to perform
the most common tasks in Word.
THE QUICK ACCESS TOOLBAR
 Located just above the Ribbon, the Quick Access toolbar lets you access common commands
no matter which tab is selected. By default, it shows the Save, Undo, and Repeat commands.
You can add other commands depending on your preference.
TO ADD COMMANDS TO THE
QUICK ACCESS TOOLBAR:
THE RULER
 The Ruler is located at the top and to the left of your document. It
makes it easier to adjust your document with precision. If you
want, you can hide the Ruler to create more screen space.
BACKSTAGE VIEW
 Backstage view gives you various options for saving, opening a
file, printing, and sharing your document.
DOCUMENT VIEWS
Word 2013 has a variety of viewing options that change how your
document is displayed. You can choose to view your document
in Read Mode, Print Layout, or Web Layout. These views can be
useful for various tasks, especially if you're planning to print the
document
 https://www.youtube.com/watch?v=H0QJXbklpgQ&feature=emb_imp_woyt
TO CREATE A NEW BLANK
DOCUMENT:
1. Select the File tab. Backstage view will appear.
2. Select New, then click Blank document
3. A new blank document will appear
TO OPEN AN EXISTING
DOCUMENT:
1. Navigate to Backstage view, then click Open
2. Select Computer, then click Browse. Alternatively, you can choose OneDrive (previously
known as SkyDrive) to open files stored on your OneDrive.
3. The Open dialog box appears. Locate and select your document, then click Open.
 TO PIN A DOCUMENT

1. Navigate to Backstage view, then click Open. Your recently

edited documents will appear
2. Hover the mouse over the document you want to pin.
A pushpin icon will appear next to the document. Click
the pushpin icon.
3. The document will stay in Recent Documents. To unpin a
document, click the pushpin icon again
USING TEMPLATES
 A template is a predesigned document you can use to create a
new document quickly. Templates often include custom
formatting and designs, so they can save you a lot of time and
effort when starting a new project.
TO CREATE A NEW
DOCUMENT FROM A
TEMPLATE
1. Click the File tab to access Backstage view.
2. Select New. Several templates will appear below the Blank
document option
3. Select a template to review it
4. A preview of the template will appear, along with additional
information on how the template can be used.
5. Click Create to use the selected template
6. A new workbook will appear with the selected template
 https://www.youtube.com/watch?v=QZhgurTl6V0&feature=emb_imp_woyt
SAVE AND SAVE AS
 Save: When you create or edit a document, you'll use
the Save command to save your changes. You'll use this command
most of the time. When you save a file, you'll only need to choose a
file name and location the first time. After that, you can click the
Save command to save it with the same name and location
TO SAVE A DOCUMENT
 Locate and select the Save command on the Quick Access toolbar
 If you're saving the file for the first time, the Save As pane will
appear in Backstage view
 You'll then need to choose where to save the file and give it a file
name. To save the document to your computer, select Computer,
then click Browse. Alternatively, you can click OneDrive to save
the file to your OneDrive.
 The Save As dialog box will appear. Select the location where you
want to save the document
 Enter a file name for the document, then click Save
 The document will be saved. You can click the Save command
again to save your changes as you modify the document
USING SAVE AS TO MAKE A
COPY
 If you want to save a different version of a document while
keeping the original, you can create a copy.
 To do this, you'll click the Save As command in Backstage view.
Just like when saving a file for the first time, you'll need to
choose where to save the file and give it a new file name.
TO CHANGE THE DEFAULT
SAVE LOCATION
1. Click the File tab to access Backstage view
2. Click Options
3. The Word Options dialog box will appear. Select Save, check
the box next to Save to Computer by default, then click OK.
The default save location will be changed
 https://www.youtube.com/watch?v=Y2wRglqFDfw&feature=emb_imp_woyt
USING THE INSERTION POINT
TO ADD TEXT
 The insertion point is the blinking vertical line in your document. It indicates where you can
enter text on the page. You can use the insertion point in a variety of way
 Blank document: When a new blank document opens, the insertion point is located in the
top-left corner of the page. If you want, you can begin typing from this location b
 Adding spaces: Press the spacebar to add spaces after a word or in between text.
 New paragraph line: Press Enter on your keyboard to move the insertion point to the next
paragraph line
 Manual placement: After you've started typing, you can use the mouse to move the insertion
point to a specific place in your document. Simply click the location in the text where you
want to plac
TO SELECT TEXT
1. Place the insertion point next to the text you want to select.
2. Click the mouse, and while holding it down drag your mouse
over the text to select it
3. Release the mouse button. You have selected the text.
A highlighted box will appear over the selected text
TO DELETE TEXT:
 There are several ways to delete—or remove—text
 To delete text to the left of the insertion point, press
the Backspace key on your keyboard.
 To delete text to the right of the insertion point, press
the Delete key on your keyboard.
 Select the text you want to remove, then press the Delete key.
 If you select text and start typing, the selected text will
automatically be deleted and replaced with the new text
COPYING AND MOVING TEXT
Copying and moving text
1. Select the text you want to copy
2. Click the Copy command on the Home tab. You can also right-
click the selected text and select Copy
3. Place the insertion point where you want the text to appear.
4. Click the Paste command on the Home tab
5. Click the Paste command on the Home tab
TO CUT AND PASTE TEXT
1. Select the text you want to cut
2. Click the Cut command on the Home tab. You can also right-
click the selected text and select Cut.
3. Place your insertion point where you want the text to appear.
4. Click the Paste command on the Home tab. The text will appear
You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to
cut, Ctrl+C to copy, and Ctrl+V to paste.
TO DRAG AND DROP TEXT:
Dragging and dropping text allows you to use the mouse to move
text.
1. Select the text you want to move.
2. Click and drag the text to the location where you want it to
appear. The cursor will have a rectangle

3. Release the mouse button, and the text will appear

FIND AND REPLACE
 To find text:
1. From the Home tab, click the Find command
2. The navigation pane will appear on the left side of the screen
3. Type the text you want to find in the field at the top of the
navigation pane. In our example, we'll type the author's last name
4. If the text is found in the document, it will be highlighted in
yellow, and a preview of the results will appear in the navigation
pane
5. If the text appears more than once, choose a review option to
review each instance. When an instance of the text is selected, it will
highlight in gray
6. When you are finished, click the X to close the navigation pane.
The highlighting will disappear
TO REPLACE TEXT
1. From the Home tab, click the Replace command
2. The Find and Replace dialog box will appear.
3. Type the text you want to find in the Find what: field
4. Type the text you want to replace it with in the Replace
with: field. Then click Find Next
5. Word will find the first instance of the text and highlight it in
gray
6.Review the text to make sure you want to replace it. In our example, the text
is part of the title of the paper and does not need to be replaced. We'll
click Find Next again
7. Word will jump to the next instance of the text. If you want to replace it,
select one of the replace options
 Replace will replace individual instances of text. In our example, we'll choose
this option.
 Replace All will replace every instance of the text throughout the document
8. The selected text will be replaced.
9. When you're done, click X to close the dialog box
 https://www.youtube.com/watch?v=tEesVX3Ly58&feature=emb_imp_woyt
TO CHANGE THE FONT
1. Select the text you want to modify
2. On the Home tab, click the drop-down arrow next to
the Font box. A menu of font styles will appear
3. Move the mouse over the various font styles. A live preview of
the font will appear in the document. Select the font style you
want to use
4. The font will change in the document.
TO CHANGE THE FONT SIZE
1. Select the text you want to modify
2. Select the desired font size formatting option
 Font size drop-down arrow: On the Home tab, click the Font size
drop-down arrow. A menu of font sizes will appear. When you
move the mouse over the various font sizes, a live preview of the
font size will appear in the document.
 Font size box: When the font size you need is not available in the
Font size drop-down arrow, you can click the Font size box
and type the desired font size, then press Enter
 Grow and shrink font commands: Click the Grow
Font or Shrink Font commands to change the font size
3.The font size will change in the document
TO CHANGE THE FONT
COLOR:
1. Select the text you want to modify
2. On the Home tab, click the Font Color drop-down arrow.
The Font Color menu appears
3. Move the mouse over the various font colors. A live preview of
the color will appear in the document
4. Select the font color you want to use. The font color will change
in the document
TO HIGHLIGHT TEXT
 Select the text you want to highlight.
 From the Home tab, click the Text Highlight Color drop-down
arrow. The Highlight Color menu appears
 Select the desired highlight color. The selected text will then be
highlighted in the document.
TO USE THE BOLD, ITALIC,
AND UNDERLINE
COMMANDS:
1. Select the text you want to modify
2. On the Home tab, click the Bold (B), Italic (I), or Underline (U)
command in the Font group. In our example, we'll click Bold
3. The selected text will be modified in the document
TO CHANGE THE TEXT CASE
1. Select the text you want to modify
2. On the Home tab, click the Change Case command in
the Font group
3. A drop-down menu will appear. Select the desired case option
from the menu
4. The text case will be changed in the document.
TO CHANGE TEXT
ALIGNMENT
 Select the text you want to modify
 On the Home tab, select one of the four alignment options from the Paragraph group
SYMBOLS
 Sometimes you may find that you need to add a symbol to your
text, such as the Copyright symbol ©. Word offers a collection of
symbols for currency, languages, mathematics, and more
TO INSERT A SYMBOL
1. Place the insertion point in the location where you want
to insert a symbol
2. On the Insert tab, click the Symbol drop-down arrow. A menu of
symbols will appear
3. Select the desired symbol
4. The symbol will appear in your document
 https://www.youtube.com/watch?v=WpsemgS-F5c&feature=emb_imp_woyt
PAGE ORIENTATION
 Word offers two page orientation options: landscape and portrait.
Landscape means the page is oriented horizontally, while portrait
means the page is oriented verticall
TO CHANGE PAGE
ORIENTATION
1. Select the Page Layout tab
2. Click the Orientation command in the Page Setup group
3. A drop-down menu will appear. Click
either Portrait or Landscape to change the page orientation
4. The page orientation of the document will be changed
PAGE MARGINS
 A margin is the space between the text and the edge of your
document. By default, a new document's margins are set
to Normal, which means it has a one-inch space between the text
and each edge. Depending on your needs, Word allows you to
change your document's margin size.
TO FORMAT PAGE MARGINS
1. Select the Page Layout tab, then click
the Margins command
2. A drop-down menu will appear. Click the predefined
margin size you want
3. The margins of the document will be changed
TO USE CUSTOM MARGINS
1. From the Page Layout tab, click Margins. Select Custom
Margins... from the drop-down menu
2. The Page Setup dialog box will appear.
3. Adjust the values for each margin, then click OK
4. The margins of the document will be changed
PAGE SIZE
 By default, the page size of a new document is 8.5 inches by 11
inches. Depending on your project, you may need to adjust your
document's page size. It's important to note that before modifying
the default page size, you should check to see which page sizes
your printer can accommodate.
TO CHANGE THE PAGE SIZE:
1. Select the Page Layout tab, then click the Size command
2. A drop-down menu will appear. The current page size is
highlighted. Click the desired predefined page size
3. The page size of the document will be changed.
TO USE A CUSTOM PAGE SIZE:
1. From the Page Layout tab, click Size. Select More Paper
Sizes... from the drop-down menu
2. The Page Setup dialog box will appear
3. Adjust the values for Width and Height, then click OK
4. The page size of the document will be changed
TO ACCESS THE PRINT PANE
 Select the File tab. Backstage view will appear
 Select Print. The Print pane will appear.
*You can also access the Print pane by pressing Ctrl+P on your
keyboard
TO PRINT A DOCUMENT
1. Navigate to the Print pane and select the desired printer.
2. Enter the number of copies you want to print.
3. Select any additional settings if needed.
4. Click Print
CUSTOM PRINTING
 Sometimes you may find it unnecessary to print your entire
document, in which case custom printing may be more suited for
your needs. Whether you're printing several individual pages or
a range of pages, Word allows you to specify exactly which pages
you'd like to print.
TO CUSTOM PRINT A
DOCUMENT:
 If you'd like to print individual pages or page ranges, you'll need to
separate each entry with a comma (1, 3, 5-7, or 10-14 for example)
1. Navigate to the Print pane
2. In the Pages: field, enter the pages you want to print
3. Click Print