OPENING A COVID-19

SPECIALIZED UNIT
Dr. Jamal El Eid

 Wissam Bou Hadeer

 Samar Al-Medawar
 Zahia Farhat
Content PROJECT’S PURPOSE
 Project’s Purpose
 Scope And Primary  The rapidly increasing positive covid-19 cases about 30
Goals
 Stakeholder patients per day, the lack of knowledge about covid-19, and
 Work breakdown the lack of standardized methodology for raising patients’
structure
awareness and medical practice are all factors exhausting the
 Communication
Plan available resources in hospitals such as beds, medical
 Human Resources equipment and staff.
Plan
 Budget  Therefore, the establishment and opening of a Covid-19
 Project’s
specialized unit is a must to admit and hospitalize the
Breakdown And
Timeline abandoned infected patients.
 Risk Register
 KPI
 The covid-19 specialized unit will fulfil its purpose through:
 Having competent staff, qualified and trained to take care of Covid-19 patients in-terms of proper PPE
application and infection control measures, staff who will be properly and well trained for many hours
through:

 attending educational sessions about infection control

SCOPE  attending educational and practice sessions about donning and doffing of PPEs

AND  attending sessions for isolation protocols

 Designing a plan of care to meet the specific needs for these patients including the presence of specific

PRIMARY equipment needed. Performing close and attentive monitoring by:

GOALS  doing frequent hourly rounds on patients

 taking fall precautions measures

 attentive prompt follow-up on lab tests results and imaging

 regular nurses clinical-patient’s assessments

 Maintaining good health functions (physical and social).

 Providing close and continuous monitoring of patient overall clinical condition.

 Stakeholders
Stakeholder Job Title
Mr. Paul Yazbik Chief Executive Officer

Mr. Samer Project Manager/Director

Miss Sally Human Resources

Miss Nada Lawyer

Miss Zeina Auditor

Mr. Nahi Radiologist

 5

WORK BREAKDOWN STRUCTURE

Planning Area Staffing services advertising

Budget Building registered nurses

clients
garden food services needs
schedule practical nurses
and
potential head nurse expecta
parking waste
risk tions
doctors management
resources
initial
laundry staff meetin
gs with
laundry cleaning
Cleaners familie
s
dietitians

physical therapist
 COMMUNICATION PLAN
Information Type Distribution Method Frequency Sender (person
(status report, (People who should (e-mail, phone calls, (Daily, weekly, authorized/respo
minutes.) receive the information) meetings, report…) other.) nsible to send
information)
Internal rules and CEO , project manager , HR, Meetings, read and sign Every 3 months Human resources
regulations lawyer , paper , mail (quarter) department
  Auditor ,marketing ,nurses,
doctors, physical therapist,
social worker
  CEO, HR, project manger Mail Yearly Finance department
Institute financial statues

  Nurses, doctors, physical Reports and documents Daily (at the end of Nurses, doctors,
  therapist, social worker shift) physical therapist,
Patient report social worker
Service evaluation Project manager, head nurse Mail Weekly Auditor
,quality
  Nurses, doctors, physical Mail, phone Weekly HR department
  therapist, social worker
Staffing
 HUMAN RESOURCES PLAN
 Resource Name/title: Chief Executive Officer (CEO)
 Resource on staff (Yes/No): Yes
 Process Group Involved: initiating, planning, and monitoring

 Process Involved:
 Managerial decisions
 development and execution f long term strategies
 Improvement
 Activity involved:
 mission , vision , values
 strategic goals
 Training needs to conduct the assigned tasks: continuous education
and attending conferences
 Project recruitment duration: continuous
 Resource Name/title: Project manager
 Resource on staff (Yes/No): Yes
 Process Group Involved: initiating, planning, executing, monitoring, controlling and closing out
projects.

 Process Involved: activity and resources planning, developing the budget and project charter and
analyzing and managing project risk
 Activity involved:
 organizing and motivating a project team.
 controlling time management and cost estimating
 insuring customer /patient satisfaction
 Analyzing and managing project risk and monitoring progress
 managing necessary reports
 communication and leadership
 Training needs to conduct the assigned tasks: continuous education and attending conferences
 Resource Name/title: Human Resources
 Resource on staff (Yes/No): Yes
 Process Group Involved: staffing (recruitment, selecting, hiring, training…) and performance appraisal

 Process Involved: strategic planning

 Activity involved:
 elaborate the compensation and benefits
 responsible for training
 works with compliance
 resolve conflicts
 training and development
 safety and health
 create rewarding unit culture and overseeing disciplinary actions
 Training needs to conduct the assigned tasks: communication sessions and coaching technique
 Project recruitment duration: continuous
 Resource Name/title: Auditor
 Resource on staff (Yes/No): Yes
 Process Group Involved: controlling, monitoring, and planning

 Process Involved: -risk management and department objective

 Activity involved:
 Risk management improvement
 Control and monitoring
 Training needs to conduct the assigned tasks: continuous education and conferences
 Project recruitment duration: every 3 months
 Resource Name/title: Multidisciplinary team
 Resource on staff (Yes/No): Yes
 Process Group Involved: planning, executing, monitoring, and evaluating

 Process Involved: multi-disciplinary care and satisfaction

 Activity involved:
 Holistic care
 Education
 Quality of care
 Training needs to conduct the assigned tasks:

 continuous education
 conferences
 communication
 Project recruitment duration: continuous
 Requirement Price (in $)
BUDGET Exhibition area: 90,000
• medical supplies (bipap, monitors, electric beds…)
• PPEs
• Equipment fees
• Antiseptic solutions, decontamination

Human resources fees: 90,000

• Employees disengagement
• Sick leaves
• Core insufficiencies
Communication plan: 40,000
• Exhibits’ posters
• Brochures
• Announcement posters
Reception: 80,000
• solaced food planets
• Beverages
• Tables
• Service
 13

PROJECT’S TIMELINE

SEP 20XX NOV 20XX JAN 20XX MAR 20XX MAY 20XX

Proposal of converting Staff Vaccination Contacting Medical Supplier Construction Process Post-Construction Process
the regular floor into a Contacting Technological (equipment installation and
Covid-19 floor Staff Training Company Garden Construction room’s furnishing)
Interior Designer Consultancy Disinfection and Sterilization
Floor Manager Construction Consultancy of the floor
Consultancy Gardener Consultancy
Opening the unit
 PROJECT’S INITIAL RISK

Financial risks (lack of funds) Having things being finished on Safety risk for customers
time
Acceptability of unit Resistance of staff and
Having resources available noncompliant patients
Cost and financial sponsorship of
pharmaceutical companies Resistance of staff Financial constraints of patients
and their caregiver
KPI

Healthcare
associated
infection rates

Healthcare
associated
infection rates