Student Appropriations

Committee (SAC)
Training for the
Spring 2023 Grant
Request Process
What is
SAC?
● Every semester, students pay segregated fees that fund
different things on campus (the Union, Resource
Centers, Green Fund, etc.) including S AC
● This means that the S AC budget is dependent on a
variety of factors, most notably how many students
enroll and how much funding RSOs use from the prior
semester
● SAC is the committee, composed of Student Association
representatives and RS O members, responsible for
allocating funds to RSO's fairly & in accordance with
policy
SAC is one place where students have a direct say in how 2
their segregated fees are spent!
About SAC
Funds
SAC is not and never has been intended to be the SOLE
source
of funding for student organizations.
● Your organization is not guaranteed to receive the full
amount you request or even the amount voted on in
the hearing.
● Your group, even if requesting SAC grants, should
continue to pursue and maximize sponsorships and
other fundraising opportunities.
● Your Student Involvement liaison and faculty/staff
advisor can be great resources to help with securing
additional funding.
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 Student
Appropriation
s Committee
(SAC)

Student
Associatio
n Student
Involvement

4
SAC funds
are regulated
by state
policy.
This means that there are rules and
procedures that the committee (& RSOs!)
have to follow throughout the grant
process.
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Guiding policies
Federal State UWM
Viewpoint Neutrality U W System S A C Bylaws and
as determined in Administrative Policy precedence guide the
Board of Regents, 820 defines what committee on how to
University of student segregated fee fairly allocate money and
Wisconsin System v. funding can and cannot ensures a consistent
Southworth shapes be used for within U W process from semester
what System campuses. to semester.
information can and
cannot be considered in
financial
decisionmaking. 6
 1
Grants
101
General Rules
Registration Training # of Requests
Your RSO must be At least one OFFICER of You can submit a request
registered through student your RSO must attend for each type of grant –
involvement. grant training & sign in. event, travel, and operations
– up to the cap for as many
things as you'd like.

Mission Disclaimer
All requests must align S A C Funding cannot be
with the mission of your used for academic,
RSO. personal, political, or
commercial gain.

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Types of Grants
RSO's can request one per type of grant each semester.
There are four types of grants that RSO's can request from
SAC...
● Event (3 per semester)
● Operations (1 per semester)
● Travel (1 per semester)
● Kick Start ( 1 per semester for new groups only)

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Event
Overall Cap: $4000
Justifications to include...

Grants
•
•
Marketing: $200
Honorarium: $4000*
●
●
Quote from event services, including room
set-up, A/V, etc.
Quote from marketing for promotional
materials
• Housing: $150/day ● Quote from honorarium with their rate
listed.
• Flight: $250
● Honoraria of more than $1000
• Ground transportation: Cap Removed require a previous quote from the
speaker/performer
• Food: $500
● Screenshot of flight cost or ground
travel prices
*Honorariums over $1,000 MUST ● Screenshot of wisconsin.edu/travel hotel
include a past quote from the rate for Wisconsin
performer with their rate listed. ● Catering Requests from 2020 Catering
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Operations
Grants
Overall Cap: $4000
● Marketing: $200
Justifications to include...
● Quote from marketing for
general promotional materials

● Office Supplies: $ 6 0 ● Screenshot of an online shopping cart

that includes all items you want to
purchase up to $3000 (make sure all
items are shown with individual prices!)

** Please do not upload singular items

individually – this will significantly slow the
process. Screenshots of shopping carts
with ALL items are great. **

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Travel Grants
Overall Cap: $3000 Justifications to
● Registration: $150 per person ●
include...
Screenshot of registration cost

● Flights: $250 pHotel: $150/night, ○ If the cost is not yet listed,

you can use a screenshot of
max. 3 nights last
● er person round trip year's registration cost
● Rental Cars: $200 per 4 people ● Wisconsin.edu/travel hotel quote
as justification

traveling. ● Google flights estimate

● Ground travel: Cap Removed ● Fueleconomy.gov for gas prices

● Screenshots of uber/lift/amtrack
quotes

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Kick Start
Grants
For new RSOs or RSOs that did not partake in last semester’s grant
process
Consider requesting
Overall Cap: $1500* for...
● Event: Small event to raise awareness
● Caps from the relevant grant on
campus
type still apply (for
example, ● Operations: General marketing to
assist with recruitment
$150 for marketing)
● Travel: Funding for a virtual
conference
These grants can be submitted after the deadline and are open until the last grant
hearing date. Funds will be made available following the subsequent student
senate meeting.
Please note that these grants are contingent upon S A C having enough members to
vote. Without enough members, Kick Start grants cannot be allocated.
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“
●
●
●
Decorations
Prizes
Helium tanks
SAC cannot
fund...
●
●
Anything that has a free
alternative on campus
Off-campus facilities (unless the

● Honorarium with a conflict of interest

group has confirmed with Student
Involvement that there are no
● Gifts for U W M faculty or staff adequate on-campus spaces for
● Individual membership dues an event)

● Improvement of spaces (ie. ● Old quotes from performers,

Event Services, Marketing, etc.
Furniture, cleaning products,
appliances) The only exception is for Travel

● Personal items (t-shirts, business

cards, uniforms)
Grants, in which you can use last
year's conference price as
registration justification
 2
Filling out your
grants
Step by Step.
Finding
The
1.
Form
Log into
Panther Presence (uwm.
presence.io).
2. Click on the upper
righthand corner to
sign in with your
Panther ID.
3. Click on your "Person"
icon and select
"Admin Dashboard."

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Filling
it Out
● Once you are in your
administrative dashboard, go to
the menu on the left side of the
screen and select "Manage" and
then "Finance."

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Filling
it Out
● Click on your organization's
NAME. Do NOT click on the little
arrow next to it.

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Filling
it Out
● Scroll to the bottom and click on
"Create a new one" to create a
sub- budget.

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Filling
it Out
● Name the sub-budget the same
title as your grant – a good rule of
thumb is to include the
S E M E S T E R it will be used, the
TYPE of grant, and the N A M E of
your organization.
● Fill out all required sections to
create a sub-budget – don't
touch any of the non-required
sections!
● Don't forget to Submit
for Approval!

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Filling
it Out
● Go to the upper right corner,
click “Create Transaction” and
then select “Allocation.”

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Filling
it Out
● Fill out the form according to
the prompts. Be sure to select
the grant type you want!
● You’ll need to fill out a different
form for each grant type.

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Filling
it Out
● Justifications will be filled out at
the E ND of the form. You will
need an allocation request for
EACH line item.
● Line items include things like
Amazon CARTS (please don't
upload individual items one
by one) or Lodging.
● You will need to upload non-
editable, verifiable, third-
party justification for each
line item.
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Filling
it Out
● When selecting a budget, select
the plus sign by your
organization and the sub-
budget you created!

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 For
Example…
Registration Pond Conference
Registration

Spring 2020 Travel Grant FROGS at $60

UWM

PondReg.pdf

$60

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TO
SUBMIT
● Scroll to the TOP RIGHT and click
the green SUBMIT FOR
APPROVAL button!
● Seriously. Don’t forget this step.

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Grant hearings
1. Each hearing takes about 5 minutes. Plan to arrive early.
○ Explain each grant and why it is relevant to your RSO's mission.
○ The committee may ask you questions.
2. The committee will vote on a PRELIMINARY amount, and you
are excused.
3. At the end of the semester, the committee will reevaluate the
budget to determine final grant amounts and will make a cut across
the board if necessary.
4. Your R S O will receive an email with the final approved grant
amount.

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After you get the
grant
1. At the end of the semester, you will receive an email with the FINAL
grant amount, which may include a cut.
2. Y o u can begin spending this money the first day of the next semester. Set up a
meeting with the Center for Student Involvement well in advance.
○ Travel: Meet at least 3 weeks prior to departure to make travel arrangements. The
SI
office will book all travel arrangements directly.
○ Operations: Mandatory contracts or vendors are required and proper state
purchasing procedures must be followed. The SI office will place all orders and
make all payments.
○ Event: Schedule a meeting with Student Involvement at least 6 weeks prior to the
event date. Any person being paid for a service, performance, or to speak must be
paid by a contract. Completed paperwork contract must be turned into SI at least
30 days prior to event. If your event has Catering reach out to them minimum 1
month ahead of time.
**NO REIMB URSEM ENTS WILL B E ACCEPTED. D O NOT PURCHASE ANYTHING
YOURSELF. YOU M U S T G O THROUGH THE CENTER FOR ST U DE N T
INVOLVEMENT.***
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A note on
redistributions
1. Anything that is justified in the original grant can be purchased using
that grant money. For example, if you have a hotel quote in a travel
grant and decide you want to use the FULL travel grant for the hotel,
you can do that without a redistribution.
2. You really only need a redistribution if...
○ You need to purchase something not justified in your original
grant (for example, you asked for a meditation mat but now you
need medicine balls instead)
○ There is a name change, such as deciding to go with a different
speaker or to a different conference
3. If you need a redistribution, fill out the Presence form.

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“
● Submitting your grant
Automatic
Denials
after the deadline
● Failing to attend grant training
● Incomplete organization registration with Student Involvement
Partial Denials
● Incomplete or insufficient documentation
All justification must be NON-EDITABLE, follow our published policies,
and
include all items needed for the grant
● Incomplete grant application
● Request for a non-fundable item
 3
Justifications
Show us where your money is going.
Overall
Guidelines
All
●
●
justifications need...
N U M B E R S and amounts
Itemized lists of what you are purchasing
● To be current (requested this semester)
● Unable to edit (PDF, screenshot, etc.)
Your key to success: non-editable verifiable third-
party justification

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Quotes: Marketing,
Event Services, and
Catering
To get a marketing quote....
● Utilize the online request form on Presence
● Found on both the SAC website under
“Training & Resources” and on Presence
under “Forms”

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Your name
Your phone number
Your email

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 Your event name
Your name
Your phone number
Your email

###

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Quotes:
Honorariums
To get an honorarium quote....
○ Email the person you are hoping to have speak
(or
their agent)
○ Work closely with your liaison
Include PDF or screenshot of emails and quotes in grant
submission.

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 Agent’s name

Your email
Your name
VIP’s name

VIP

Agent’s name

Agent’s contact information

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Quotes: Hotels
● To get a hotel quote:
○ Go to wisconsin.edu/travel
○ Use the lodging max and meal rate calculator
○ Enter your desired location and dates
○ Submit a screenshot

○ If the site is down, we need a screenshot showing

the site is down, the committee will calculate a
price for you.

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40
“ Important
Deadlines
● **All Marketing, Event Services, and Catering Quotes are
due February 24 th at noon.**

**OVERALL GRANT DEADLINE IS Friday, March 3rd at noon**

No late submissions accepted.
“ Contact
Information
Student Appropriations Committee: [email protected]
Student Involvement: [email protected]
Union Marketing: [email protected]
Catering: [email protected]
Event Services: [email protected]

**General questions? Email [email protected]**

Thanks
Any
!
questions?
Email us at [email protected]!

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