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Microsoft Word Tutorial

The document discusses the main interface elements of Microsoft Word including the Ribbon, Quick Access Toolbar, Backstage view, and document views. It describes how to navigate between tabs and views, customize the Quick Access Toolbar, and zoom in and out.

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NePlusU Trainings
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32 views17 pages

Microsoft Word Tutorial

The document discusses the main interface elements of Microsoft Word including the Ribbon, Quick Access Toolbar, Backstage view, and document views. It describes how to navigate between tabs and views, customize the Quick Access Toolbar, and zoom in and out.

Uploaded by

NePlusU Trainings
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MICROSOFT WORD

Introduction

Microsoft Word is a word processing program that


allows you to create a wide range of documents, such
as letters, resumes, and so on. You'll learn how to
navigate the Word interface and become acquainted
with some of its most important features, such as the
Ribbon, Quick Access Toolbar, and Backstage view, in
this lesson.
The Word interface
The Start Screen will appear the first time you open Word. You
can create a new document, select a template, and access your
recently edited documents from here. Locate and select Blank
document from the Start Screen to access the Word interface.
Working with the Word environment
The Ribbon and the Quick Access Toolbar, where you'll find
commands to perform common tasks in Word, are included in
all recent versions of Word, as is Backstage view.
The Ruler Tell Me
Quick Access Toolbar

The Ribbon

Command Group

Scroll Bar
Document Pane

Document Views
Page and Word Count
Zoom Control
The Ribbon
Instead of traditional menus, Word employs a tabbed Ribbon
system. The Ribbon contains several tabs that can be found near
the top of the Word window.

Each tab contains several groups of commands that are related


to one another. The Font group on the Home tab, for example,
contains commands for formatting text in your document.
Some groups also include a small arrow in the bottom-right
corner that you can click to access additional options.
Showing and hiding the Ribbon

You can hide the Ribbon if it takes up too much screen space.
To do so, select the desired option from the drop-down menu by
clicking the Ribbon Display Options arrow in the upper-right
corner of the Ribbon:
Auto-hide displays your document in full-screen mode and
Auto-hide Ribbon: hides the Ribbon entirely. Click the Expand Ribbon command
at the top of the screen to bring up the Ribbon.

When this option is selected, all command groups are hidden


Show Tabs:
when not in use, but tabs remain visible. Simply click a tab to
display the Ribbon.

This option enlarges the Ribbon. Every tab and command will
Show Tabs and be visible. When you open Word for the first time, this option is
Commands: selected by default.
The Quick Access Toolbar

The Quick Access Toolbar, which is located just above the


Ribbon, allows you to access common commands regardless of
which tab is selected. It displays the Save, Undo, and Redo
commands by default, but you can add additional commands
based on your needs.
To add commands to the Quick Access Toolbar:

Click the drop-down arrow to the right of the Quick Access


Toolbar.

Select the command you want to add from the menu.

The command will be added to the Quick Access Toolbar.


Backstage view
You have several options for saving, opening a file, printing,
and sharing your document in backstage view. On the Ribbon,
select the File tab to open Backstage view.
Switching document views

It is simple to switch between different document views. Simply


locate and select the desired document view command in the
Word window's bottom-right corner.
This view expands the document to fill the entire screen. This
Read Mode: view is ideal for reading long passages of text or simply going
over your work.
Print Layout: In Word, this is the standard document view. It displays how the
document will appear when printed out.
If you're using Word to publish material online, this view shows
Web Layout:
the document as a webpage.
Zooming in and out

To zoom in or out, drag the zoom control slider in the bottom-


right corner of the Word window. To zoom in or out by smaller
increments, use the + or - commands. The number next to the
slider displays the current zoom percentage, also known as the
zoom level.

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