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Introduction To Excel

The document provides an overview of Microsoft Excel, including: 1) It describes Excel as a computer program used to create electronic spreadsheets for tasks like accounting, data analysis, and presentation. 2) It explains some key Excel concepts like worksheets, cells, formulas, and functions. Common functions mentioned include SUM, AVERAGE, MIN, and MAX. 3) It lists some common uses of Excel in business settings for tasks like data entry, analysis, reporting, and project management. 4) It identifies two main competitors to Excel - Google Sheets and Apple Numbers - and notes differences in features, compatibility, and platforms supported.

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rida zulquarnain
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346 views

Introduction To Excel

The document provides an overview of Microsoft Excel, including: 1) It describes Excel as a computer program used to create electronic spreadsheets for tasks like accounting, data analysis, and presentation. 2) It explains some key Excel concepts like worksheets, cells, formulas, and functions. Common functions mentioned include SUM, AVERAGE, MIN, and MAX. 3) It lists some common uses of Excel in business settings for tasks like data entry, analysis, reporting, and project management. 4) It identifies two main competitors to Excel - Google Sheets and Apple Numbers - and notes differences in features, compatibility, and platforms supported.

Uploaded by

rida zulquarnain
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Excel

Index

I. What is Microsoft Excel.


II. Excel Interface.
III. Microsoft Excel Uses.
IV. Few Excel Components and Terminologies.
V. Most used Excel Functions.
VI. Excel Competitors.
What is Microsoft Excel?

 Excel is a computer program used to create electronic spreadsheets.


 It is developed by Microsoft Corporation in 1985.
 In Excel user can add, display, analyze, organize, and manipulate data arranged
in rows and columns.
 It is the most popular spreadsheet application for accounting, analytics, data
presentation, etc.
 Microsoft Excel is used in Windows, macOS, Android and iOS.
Spreadsheet

 A spreadsheet is a computer application for computation, organization, analysis


and storage of data in tabular form.
 Table contain Rows and Columns.
 A piece of information called Data.
Example:- Name, Age, Number, Email, Address etc.
 Different Types of Spreadsheets Program are
Google Sheet, Apple Numbers etc.
Microsoft Excel Uses

 Excel is a convenient program because it allows user to create large spreadsheets, reference information, and it
allows for better storage of information.
 Excel is most commonly used in business settings. For example, it is used in business analysis, Human resource
management, Operations management and Performance reporting.
 Excel uses a large collection of cells formatted to organize and manipulate data and solve mathematical
functions.
 Users can arrange data in the spreadsheet using graphing tools Like Tables, Pivot Tables, Pivot Charts and
Formulas.
 The Spreadsheet application also has a Macro programming language called Visual Basic for Applications.
Excel is used by the Organizations For.

 Collection and verification of business data


 Business analysis
 Data entry and storage
 Data analysis
 Performance reporting
 Strategic analysis
 Accounting and budgeting
 Administrative and managerial management
 Account management
 Project management
 Office administration
Excel Interface
This is the layout
used in Excel
2019. The layout
in Excel 2016 and
Excel 2019 and
later versions of
Excel are almost
identical.
Few Excel Components and Terminologies

Excel has its own terminology for its components, which new users may not immediately find understandable.
Some of these terms and components include the following:

 Workbook. This is an Excel file that contains one or more worksheets.

 Worksheet. These are the different documents nested within a Workbook.

 Column and Row Headings. These are the numbered and lettered cells located just outside of the columns and rows. Selecting a
header highlights the entire row or column.

• Cell. A user enters data into a cell, which is the intersection of a column and row.

 Active cell. This is the currently selected cell, outlined by a green box.

 Cell reference. A cell reference refers to a cell or a range of cells on a worksheet.


 Relative Cell Reference : Relative references change when a formula is copied to another cell.

 Absolute Cell Reference : Absolute references, remain constant no matter where they are copied.

 Fill : A fill handle is a feature to extend several numbers, dates, or even text to other cells.

 Formula. Formulas are mathematical equations, cell references or functions that can be placed inside a cell to
produce a value. Formulas must start with an equal "=" sign.

 Formula bar. This is the long input bar that is used to enter values or formulas in cells. It is located at the top of
the worksheet, next to the "fx" label.

 Address bar. This bar located to the left of the formula bar shows the number and letter coordinates of an active
cell.

 Filter. These are rules a user can employ to select what rows in a worksheet to display. This option is located on
the top right of the home bar under "Sort & Filter." An auto filter option can be selected to show rows that match
specific values.
 AutoFill. This feature enables users to copy data to more than one cell automatically. With two or more cells in a series,
a user can select both cells and drag the bottom right corner down to autofill the rest of the cells.

 AutoSum. This feature enables users to add multiple values. Users can select the cells they want to add and press the
Alt and Equal keys. There is also a button to enable this feature on the top right of the home page, above "Fill" and to
the left of "Sort & Filter."

 PivotTable. This data summarization tool sorts and calculates data automatically. This is located under the insert tab on
the far left.

 PivotChart. This chart acts as a visual aid to the PivotTable, providing graph representations of the data. It is located
under the middle of the insert page, next to maps.

 Source data. This is the information that is used to create a PivotTable.


MOST USED FORMULAS IN EXCEL
Aggregate Functions

 SUM:- The SUM function adds values. You can add individual values, cell references or ranges
or a mix of all three.
 AVERAGE:- The AVERAGE function in Excel calculates the arithmetic mean of the supplied
values.
 MIN:- The MIN function in Excel find the minimum value from the range.
 MAX:- The MAX function in Excel find the maximum value from the range.
 COUNT:- The COUNT function in Excel calculate the number of values in a range.
Text Functions

 LOWER:- To convert text from capital to small.


 UPPER:- To convert text from small to capital.
 PROPER:- To capitalized each starting word of text.
 LEN:- Return the number of characters in a cell.
 Concatenate:- Combine Two or more Cells.
Excel Competitors

 Google Sheets. Google Sheets is a free competitor to Excel, with similar layouts and features. Users with a
Gmail account can access Google Sheets. Google Sheets are saved in the cloud, meaning users can access
their spreadsheets from anywhere and on numerous devices. Multiple users can also collaborate on the same
spreadsheet.
 Numbers. Apple's spreadsheet program comes free with every Mac and provides prebuilt templates, charts
and graphs. Numbers excels at graphics and charts, but it does not handle large data sets as well as Microsoft
Excel. Numbers is also exclusive for Apple's devices. But it does enable users to save spreadsheets as Excel
files, so a Windows user can still open a Numbers spreadsheet in Excel.
Thankyou

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