DSIA Improvement of Analysis Process Time for Annual

Sales Plan/ Revise Sales Plan by Using Dashboard Excel

Contents

1. Initiating
2. Planning
3. Executing
4. Controlling
5. Close Out

Dania Putri
AFMP 177
PT. Denso Sales Indonesia
1.1. Project Background - Initiating
1. Importance of The Project
As a sales company, Denso Sales Indonesia making sales plan twice a year. The importance of
making sales plan are key index for company’s growth & future direction, action plan for
expansion activities base of the monthly sales follow up.

2. Current Condition
In the actual practice, there are so many challenge occur during the making time such as
unncertainty of customer’s plan and rapidly changing based data based on market situation
and also HQ/ RHQ direction. Those challenge frequently leads to mistake data input and high
man hour consumption (overtime)

3. Company Direction

Along with company Direction sales person, I promote an efficiency man hour project in
making ASP/RSP data analysis using Excel Dashboard

To promote improvement productivity, improvement in

ASP/ RSP making is needed
 1.2 Project Charter - Initiating
PROJECT NAME PROJECT TIMEFRAME
Improvement of Analysis Process Time for Annual Sales Plan/
Revise Sales Plan in Toyota Sales Route Time Schedule
Activity
July Aug Sep Oct
BACKGROUND
Plan X
Toyota Sales Route need long time in analysis for every ASP/ RSP
due to volume of vehicle rapidly changing Development of Tools X X
OBJECTIVES
Trial X
To create excel tools (format and dashboard) that can improve
analysis process time from 1 day become only 5 minutes Implementation X

PROJECT SCOPE BENEFIT OF PROJECT

Excel tools that can accommodate pricing team and delivery team Reduce man hour time and improve accuracy of making sales analysis for
in analyzing ASP/ RSP with high accuracy and short process time ASP/RSP

KPI/METRIC TARGET •PROJECT TEAM

Excel format and dashboard October’23 Champion : Hiroshi Watanabe
that can do accurate analyze Sponsor : Metha Y.
within 5 minutes Owner : M. Saleh
Team Leader : Dania Putri
Team Member : Sari, Adel, Rayfaldi, Octavian

SUPPORT REQUIRED PROJECT APPROVAL

Delivery Team, IT Date Date Date
INVESMENT – 13.5 Mill Rp
Overtime member for doing improvement job Project Leader Project Owner Project Sponsor

Clear Project Charter of ASP/RSP Improvement project, leads to

successfulness of the project
2.1 Organization and Objective (Planning)
PD
H. Watanabe
Objective :
To create excel tools (format and
GM dashboard) that can improve
Metha
analysis process time from 1 day
become only 5 minutes
SCO
Furukawara
DM

M. Saleh Digitalization
Pricing Delivery
Support

SM My Role :
Manage progress of project to
Dania
ensure target man hours saving is
achievable through innovation of
automation
Staff

Ray Octa Sari Adel Benz

This project need to be done intra-section so need to dispatch clear role

& responsibility
2.2 Scheduling (Planning)
WBS Jul Aug Sep Oct Nov
No Phase Activity Resources Schedule
3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
1. Create background& objective
Plan
2. Create team
1 Initiating 3. Create scope Team Leader
4. Create project timeline
5. Calculate benefit of project
Actual

1. Create budget estimation

2. Mapping man power and detail Plan
joblist Pricing Team
2 Planning 3. Mapping detail problem and Delivery Team
bottleneck in last ASP23 IT
4. Discussion with IT about tools Actual
5. Booking place for trial-error

1. Instalation of tools (excel with latest

version to Toyota team member)
2. Synchronize GSPS system requirement Plan
with excel tools
3. Create calculation method for forex Pricing Team
3 Excecuting impact, material impact, CR impact, Delivery Team
volume impact, based on current IT
condition
4. Translate calculating method to Actual
dashboadr based
5. Create dashboard design interface

Pricing Team Plan

4 Control 6. Trial and error
Delivery Team Actual
7. Implementation Pricing Team Plan
5 Close out
8. Kick-off new tools to user Delivery Team Actual
Start Implementation

This project need to be done at the same timing with ASP’24

2.3 Make Criteria Judgement (Planning)
2.3.1 Budget Estimation
No Resources Detail Qty Price per pc Total Amount
Dania 8 Rp190,000 Rp1,520,000
Octa 8 Rp190,000 Rp1,520,000
Ray 8 Rp190,000 Rp1,520,000
1 Man Power
Sari 8 Rp190,000 Rp1,520,000
Adel 8 Rp190,000 Rp1,520,000
Benz 8 Rp190,000 Rp1,520,000
Laptop 8 Using company laptop
2 Equipment
Room 1 Using existing meeting Room
3 Food Dinner 36 Rp30,000 Rp1,080,000
TOTAL Rp10,200,000 TOTAL BUDGET

2.3.2 Mapping Manpower and Detail Job List

No Detail Detail Job
1 Dania Total lead project
2 Octa Pricing input (CR, DnD, tooling)
3 Ray Pricing input (forex, material)
4 Sari New model part list requirement for dashboard input
5 Adel Goguchi model part list requirement for dashboard input
6 Benz IT tools and program running
2.3.3 Mapping problem list and countermeasure in ASP’23
No Product Problem Route Cause 1 Route Cause 2 Concern/ Problem
Not do calculation for
1 Wiper, Washer 320D Ratio Setting Issue Ratio setup too high Ratio Accuracy
Ratio setup
1. TMMIN PIC setting ratio for
Conventional & HVG based on
PIC understanding
PIC not grasp update
Transmitter D92A & D74A 2. ADM PIC input quantity part
2 Transmitter katashiki from customer Ratio Accuracy
Ratio Setting Issue volume based MoM offline (VtoV)
meeting with V to V customer
(unclear information whether it
is qty volume or vehicle volume)
Not Input, checking point
from Manager is based on
V to V Part No (Sensor Cover)
NPI and Part Price List Unclear V to V (Direct
Sensor Cover not including in Goguchi ASP
3 Model condition, not Business) Control Part List Accuracy
ET11 Price List Data and New Model
including V to V business responsibility area in DSIA
NPI
part (Sensor Cover)
supply information
YDK Motor miss input
Not confirm to each OGC related Use single sourcing data
4 E-Fan (Input in MSP, should be Part List Accuracy
to ratio as global model from TMMIN
0)
Not review whole plant
5 Arm & Blade Plant code mistake Refer to previous sales plan data Ratio Accuracy
code
WSS & Vehicle Volume (FY25-
DSIA follow DSTH volume
6 Clearance Sonar FY27) in South Africa DSIA input too high volume Lead time
without deeply analize
(MSP) double increase
PIC didn’t make
Not do DnD Amortization PIC input part price include DnD
7 Meter & ECU estimation based on Lead time
Lifetime Removal until end of N+5
simulation

2.3.4 Tools
3.1 Installation & Synchronization of Excel Tools
& GSPS (Executing)

GSPS
System

Excel based
Calculation
3.2 Dashboard Implementation (Executing)

Automatic convert raw

data to analysis and
data interface

User can select analysis

based on needs
4.1 Control
As of implementation actual is changing (based on HQ/RHQ direction)
Controlling phase will be implement during the ASP/RSP Analysis Timing

RHQ
Information
of schedule
5.1 Summary (Close Out)
1. Succeed to create analysis tools to make accuracy in ASP/RSP analysis
making
2. Succeed to increase efficiency (in terms of man hour) from normal
lead time 480min to 60 mins

5.2 Remaining Issue

1. Implement and list up issue after implementation
2. Yokoten activity to another customer route (ADM, MMKI, Suzuki, etc)
DENSO
Crafting the Core