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Introduction To Ms Powerpoint

This document provides tips for creating effective PowerPoint presentations. It discusses using sans-serif fonts in sizes 24pt or larger, limiting words per line and lines per slide, including only essential information on slides, keeping designs clean and uncluttered, checking colors on a projection screen, planning and practicing presentations, and not reading slides verbatim.

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chesccaaustria
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30 views21 pages

Introduction To Ms Powerpoint

This document provides tips for creating effective PowerPoint presentations. It discusses using sans-serif fonts in sizes 24pt or larger, limiting words per line and lines per slide, including only essential information on slides, keeping designs clean and uncluttered, checking colors on a projection screen, planning and practicing presentations, and not reading slides verbatim.

Uploaded by

chesccaaustria
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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INTRODUCTION

TO MS
POWERPOINT

HOUSTINE E. POLINAG
PRESENTATIONS
• A presentation is a collection of data and
information that is to be delivered to a specific
audience.
PRESENTATIONS
A PowerPoint Presentation is a collection of
electronic slides that can have texts, pictures,
graphics, tables, sounds and videos. This
collection can run automatically or can be
controlled by a presenter.
MICROSOFT OFFICE BUTTON
• The Microsoft button performs many of the functions that were located in
the File menu of older versions of PowerPoint. This button allows you to
create a new presentation. Open an existing presentation, save and save
as, print, send of close.
RIBBON
• The Ribbon is the panel at the top portion of the document. It has seven to ten
tabs : Home, Insert, Draw, Design, Transitions, Animations, Slideshow, Review,
View, Help.
• Each tabs is divided into groups.
• The groups are logical collections of feature designed to perform a function that
you will utilize in developing or editing your PowerPoint slides.
RIBBON
• Commonly utilized features are displayed on the Ribbon. To view additional
features within each group, click the arrow at the bottom right corner of each
group.
• HOME – Clipboard, Slides, Font, Paragraph, Drawing, Editing,.
Dictate, Sensitivity, Add-ins and Designer

• INSERT – Slides, Tables, Images, Camera, Illustrations, Power


BI, Forms, Links, Comments, Texts. Symbols, Media

• DRAW – Drawing tools, Stencils, Convert, Replay

• DESIGN – Themes, Page Setup, Format Background, Designer


• TRANSITION – Preview, Transition to this Slide, Timing

• ANIMATION – Preview, Animation to this Slide, Timing

• SLIDESHOW– Start slide show, Rehearse. SetUp, Monitors,


Caption and Subtitles

• REVIEW– Proofing, Accessibility, Insights, Language, Activity,


Comments, Compare, Ink
• VIEW – Presentation Views, Master Views, Show, Zoom,
Color/Grayscale. Window, Macros
Tips for Effective PowerPoint
Presentations
Fonts
• Select a single sans-serif fonts such as Arial or Helvetica. Avoid serif
fonts such as Times New Roman or Palatino because these fonts are
sometimes more difficult to read.
• Use no font size smaller than 24 point.
• Use the same font for all your headlines.
• Select a font for body copy and another for headlines.
• Use bold and different sizes of those fonts for captions and
subheadings.
• Add a fourth font for page numbers or as a secondary body font for
sidebars.
• Use larger fonts to indicate importance.
• Use different colors, sizes and styles (e.g.,
bold) for impact.
• Avoid italicized fonts as these are difficult to
read quickly.
• Avoid long sentences.
• Avoid abbreviations and acronyms.
• Limit punctuation marks.
• No more than 6-8 words per line
• For bullet points, use the 6 x 6 Rule. One thought per
line with no more than 6 words per line and no more
than 6 lines per slide
• Use dark text on light background or light text on
dark background. However, dark backgrounds
sometimes make it difficult for some people to read
the text.
• Do not use all caps except for titles.
• Put repeating elements (like page numbers) in the
same location on each page of a multi-page
document.
Design and Graphical Images
• Use design templates.
• Standardize position, colors, and styles.
• Include only necessary information.
• Limit the information to essentials.
• Content should be self-evident
• Use colors that contrast and compliment.
Design and Graphical Images
• Too may slides can lose your audience.
• Keep the background consistent and subtle.
• Limit the number of transitions used. It is often better to use
only one so the audience knows what to expect.
• Use a single style of dingbat for bullets throughout the page.
• Use the same graphical rule at the top of all pages in a multi-
page document.
• Use one or two large images rather than several small
images.
• Prioritize images instead of a barrage of images for
Design and Graphical Images
• Use the same border.
• Arrange images vertically or horizontally.
• Use only enough text when using charts or graphical images to
explain the chart or graph and clearly label the image.
• Keep the design clean and uncluttered. Leave empty space around
the text and graphical images.
• Use quality clipart and use it sparingly. A graphical image should
relate to and enhance the topic of the slide.
• Try to use the same style graphical image throughout the
presentation (e.g., cartoon, photographs)
• Limit the number of graphical images on each slide.
Design and Graphical Images
• Repetition of an image reinforces the message. Tie the
number of copies of an image to the numbers in your text.
• Resize, recolor, reverse to turn one image into many. Use
duplicates of varying sizes, colors, and orientations to
multiply the usefulness of a single clip art image.
• Make a single image stand out with dramatic contrast. Use
color to make a dramatic change to a single copy of your clip
art.
• Check all images on a projection screen before the actual
presentation.
• Avoid flashy images and noisy animation effects unless it
Color
• Limit the number of colors on a single screen.
• Bright colors make small objects and thin lines
stand out. However, some vibrant colors are
difficult to read when projected.
• Use no more than four colors on one chart.
• Check all colors on a projection screen before
the actual presentation. Colors may project
differently than what appears on the monitor.
General Presentation
• Plan carefully.
• Do your research.
• Know your audience.
• Time your presentation.
• Speak comfortably and clearly.
• Check the spelling and grammar.
General Presentation
• Do not read the presentation. Practice the
presentation so you can speak from bullet
points. The text should be a cue for the
presenter rather than a message for the
viewer.
• Give a brief overview at the start. Then present
the information. Finally review important
points.
General Presentation
• Use a wireless mouse or pick up the wired
mouse so you can move around as you speak.
• If sound effects are used, wait until the sound
has finished to speak.
• If the content is complex, print the slides so the
audience can take notes.
• Do not turn your back on the audience. Try to
position the monitor so you can speak from it.

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