Lesson 3.

7 – Investigative Reports

INVESTIGATIVE REPORTS

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

LEARNING GOAL
The students will acquire good writing
skills and improve capabilities of writing
accurate, complete, concise, and clear PNP-
standard investigative reports and documents,
necessary in the investigation and filing of
various criminal cases before the prosecutor’s
office or the court, as the
case may be.
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.7 – Investigative Reports

LEARNING OBJECTIVES

At the end of this lecture, the

students will be able to:
• Discuss the importance of investigative
reporting;
• Differentiate the types of investigative
reports;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

LEARNING OBJECTIVES

• Perform in making investigative reports;

• Discuss the contents of a good Investigation
Report; and
• Enumerate what should be done in the
supervision of preparing reports.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

BACKGROUND/MOTIVATION

According to the study, police investigator when

writing police or investigation reports or documents, it
finds very difficult to express their thoughts and the
facts of the case clearly, whereby his or her prepared
reports or documents become incomprehensible or the
meaning of their contents is vague, resulting in the
unfortunate dismissal of some cases they handled.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

1. Investigative Reporting
• an objective statement of the investigator’s
findings, it is an official record of
information relevant to the investigation
which the investigator submits to his/her
superior.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

2. Communication
• the use of language, spoken or written
to exchange ideas or transfer
information.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

3. Report
• a detailed account of an event, situation,
usually based on observation or inquiry.

4. Reporting
• it is knowingly passing along information to
someone else.
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

5. Report Writing
• a communication that lends itself to a
useful tool for people in a free
society to express their thoughts and
ideas and to obtain what they need or want.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

6. Fact
• anything which either through careful
observation or investigation, has been
proven to exist as to have happened.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

7. Note Taking
• defined as a brief notation concerning
specific events that are recorded while
fresh in your mind and used to prepare a
report.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

DEFINITION OF TERMS

8. Chronological Order
• the arrangement of events and/or actions
in order by the time of their occurrence.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

IMPORTANCE OF INVESTIGATIVE
REPORTING

1. Preparations needed in writing of an

Investigation Report
• They serve as records for police
administrators in planning, directing,
and organizing the unit’s duties;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

IMPORTANCE OF INVESTIGATIVE
REPORTING

• Can be used as legal documents in

the prosecution of criminals;
• Can be used by other agencies;
• Can be useful to local media which
need access to public
documents;
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.7 – Investigative Reports

IMPORTANCE OF INVESTIGATIVE
REPORTING

• The author of a report should also consider

that his/her (written) work is reflective of
his/her personality; and
• Reports can be a basis for research.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

PREPARATIONS NEEDED IN
REPORT WRITING

• Review and Organize notes;

• Draw an outline in chronological sequence;
• Review for completeness; and
• Actual writing of the report.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

CRITERIA OF A GOOD
INVESTIGATIVE REPORT
• It must be grammatically correct;
• Abbreviation must be used appropriately and
correctly; and
• The report should avoid slang, colloquialism
or unnecessary technical terms.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
• Accuracy
• Completeness
• Brevity
• Fairness
• Form and Style

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
• Clarity
• Specific, and
• Timeliness

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
1. Accuracy
• the report should be a true
representation of the facts to the best
of the investigator’s ability.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
2. Completeness
• the question of five W’s and one H
should be answered.
3. Brevity
• irrelevant or unnecessary materials
should be omitted.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
4. Fairness
• Should take the facts as he finds them.
5. Form and Style
• The arrangement of the materials
presented should be in a manner which
will make the report easy to read.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT
6. Clarity
• the language and format of a report are
simple and to the point.
7. Specific
• use of specific words that bring the
reader close to firsthand experience.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

REQUISITES OF A GOOD
INVESTIGATION REPORT

8. Timeliness
• completion of a report promptly.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

TYPES OF REPORT WRITERS

• Those who write without thinking;

• Those who write and think at the
same time; and
• Those who think first and write afterwards.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

CONTENTS OF THE INVESTIGATION

REPORT
• Heading;
• Memorandum;
• Address Block;
• Subject of the report;
• Authority;
• Matters to be investigated;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

CONTENTS OF THE INVESTIGATION

REPORT
• Facts of the case;
• Investigation/findings;
• Conclusion; and
• Recommendation.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUPERVISION OF REPORTS

1. Assure Good Reports

• The Chief must sincerely want good
reports;
• Standards of good reporting must be
set up so that all will know what is
expected of them; and

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUPERVISION OF REPORTS

• Systems of spot-checking must be set up t

o make sure that corrections are being ma
de and to assure uniformity.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUPERVISION OF REPORTS

2. Protect the reputation of the Department

and its Officers
• Good reports reflect favorably on the
officers preparing them and on the
department, they represent; and

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUPERVISION OF REPORTS

• Good reports help refute false charges

against officers and the department
they represent.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUPERVISION OF REPORTS

3. Methods of Supervision
• Tickler System
• Assignment Record
• All reports should be read and signed
by the supervisory official.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

BASIC TYPES OF INVESTIGATIVE

REPORTS
1. Police Blotter
• is a record or log of daily events occurring
within the territories/jurisdiction of a given
police unit or command.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

The following incidents or transactions, among others, are entered in the Police
Blotter:
a) Violations of laws, ordinances reported and or discovered;
b) All calls in which any member of the PNP is dispatched and/or takes official action:
c) All fire alarms, reports and information received by the stations;
d) Movement of prisoners with corresponding notations on the authority for such
movement;
e) Cases of missing or found persons, animals and properties;
f) Vehicular and other types of accident which require police action;
g) All personal injuries, found bodies, and suicides;
h) Damage to property;
i) All cases in which a police member is involved;
j) All arrest and return made; and
k) Miscellaneous cases, general and special orders, violation of rules and regulations
and any other reported incident that the Sub-Station/Station Commander or higher
authority desires to be recorded.
 Lesson 3.7 – Investigative Reports

278
Entry No. Date Time Incidents/Events Disposition
32111 11-10-2020 3:30 PM On November 10, 2020, at 8:20 PM, elements of TCPO-CDEU led by PCPT WINRICH LAYA A LIM, in coordina- For filing
tion with PDEA-RO8, conducted a buy-bust operation at Brgy. 25, Magsaysay Boulevard, Tacloban City which resul-
ted in the arrest of Ronnie Maboloc y Ramirez, 25 years old, construction worker, resident of Brgy. 104, Salvacion,
Tacloban City and a drug watch listed personality. Bought from the suspect was one (1) piece heat sealed trans-
parent plastic sachet containing white crystalline substance suspected to be “shabu” worth five thousand pesos.
Subsequently, a search incidental to a lawful arrest was made on the suspect which resulted in the recovery of: five
(5) sachets containing white crystalline substance suspected to be “shabu”; five thousand pesos boodle money
having one (1) piece subscribed Five Hundred Peso (Php 500.00) with serial number MK519916 used as buy-bust
money and one (1) unit Samsung cellular phone. The search, markings and inventory of the subject of sale and the
recovered pieces of evidence were done at the place of arrest and in the presence of witnesses from themedia and
elected Barangay Official, in the person of Mr. Eul Caorte and Hon. Cleto Baldo, respectively. The recovered items
have a total estimated market value of fifty-five thousand pesos (Php 55, 000). On scene inspection was conducted
by PMAJ DANIEL V POLO, Station 2 Commander. The Poseur Buyer, Seizing Officer and Evidence Custodian of
the said operation was PSSg Archibald C Balais while the Arresting Officer was PCpl Jordan M Daa. Criminal
cases for violation of Section 5 and 11, Article II of R.A. 9165 against the suspect, are now being prepared to be

filed before the City Prosecution Office, Bulwagan ng Katarungan, Tacloban City. IOC: PSSg Vicente S Villanueva
III.

PSSg Arturo B Cinco

Desk Officer

32112 11-13-2020 9:00 PM In reference to Blotter Entry No. 32111, dated November 10, 2020, cases for violation of Sections 5 and 11, Art. II,
of RA 9165 was filed before the City Prosecution Office, Bulwagan Ng Katarungan, Tacloban City, through Inquest
Proceedings conducted by Atty. Gavino A Dico, duty Inquest Prosecutor, docketed under NPS No. VIII-2a-INQ-00
231 and NPS No. VIII-2a-INQ-00232 dated November 9, 2020.

PSSg Arturo B Cinco

Desk Officer
 Lesson 3.7 – Investigative Reports

BASIC TYPES OF INVESTIGATIVE

REPORTS
2. Spot Report
• an immediate and initial investigative or
incident report addressed to Higher
Headquarters pertaining to the
commission of a crime, occurrence of
natural or man-made disaster.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SPOT REPORT

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

BASIC TYPES OF INVESTIGATIVE

REPORTS
3. Progress Report
• an accounting of the action or series
of actions undertaken in relation
to an ongoing investigation of a case.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

PROGRESS REPORT

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

BASIC TYPES OF INVESTIGATIVE

REPORTS
4. After Operation Report
• It is a report that maybe rendered after
any successful police operation that leads
to the arrest of any member or some
members of syndicated crime group.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

AFTER OPERATION REPORT

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

BASIC TYPES OF INVESTIGATIVE

REPORTS
5. Final Report
• a thorough, in-depth and lengthy account regarding the
investigation of an incident or case as mandated by the
higher authorities to establish or determine the truth based
on the facts and circumstances with the appropriate
recommendation for the proper course/s of action/s to be
made.

CRIMINAL INVESTIGATION COURSE (CIC)

Lesson 3.7 – Investigative Reports
 Lesson 3.7 – Investigative Reports

OTHER TYPES OF INVESTIGATIVE

REPORTS
6. Flash Alarm
• an account relative to the commission of
a crime or incident filed by a
complaining witness or victim to the Police
Station, citing the date, time, place, possible
motive of the commission/occurrence, how it was
perpetrated, and other details relative to incident.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

From: PD, SLPPO

What: Flash Alarm re Missing Person
When: 10:00 AM of June 13, 2020 (Time of Incident)
Where: At the seawaters of Limasawa, Southern Leyte.
Who: Jemuel D. Tio, 35 years old, widower and a resident of Brgy.
Lugsongan Limasawa, Southern Leyte.
How: Limasawa MPS received a report that the above named person was
last seen sailing in the seawaters of Limasawa, Southern Leyte for fishing.
He was with other fishermen who were on board with another pump-boat.
When one of the pump-boat was already full with flying fish (Bangsi), the
other fishermen intended to transfer to the pump-boat of Jemuel so that
their catch will be brought to Padre Burgos shores. They intended to
transfer to the boat of Jemuel, by way of swimming, however, due to the
strong current, the pump-boat of Jemuel sank. While struggling to swim
another pump-boat passed by, helping the other fishermen to get into the
boat. Jemuel on the other hand was lost in sight due to bad weather and
strong current. Search and Rescue operations were already conducted by
Limasawa MPS personnel together with Philippine Coastguard Limasawa
Sub-station and the MDRRMO. For information.

CRIMINAL INVESTIGATION COURSE (CIC)

 Who: Jemuel D. Tio, 35 yo, widower and a resident of Brgy. Lugsongan Limasawa, S/Leyte
Lesson 3.7 – Investigative Reports

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

OTHER TYPES OF INVESTIGATIVE

REPORTS
7. Referral Notes
• Used to inscribe incidents, cases and
other important events that transpire
during his/her tour of duty.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

OTHER TYPES OF INVESTIGATIVE

REPORTS
8. Coordination Report
• A report which is used as means
of formal coordination to be made by
the investigating agency with
the police unit or military unit having
operational jurisdiction over the place.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

COORDINATION REPORT/FORM

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

OTHER TYPES OF INVESTIGATIVE

REPORTS
9. Case Referral Report
• It serves as endorsement to the Prosecutor's
Office of the case being brought by the
investigating officer before their (Prosecutor)
attention for appropriate action.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

CASE REFERRAL REPORT

Sample format of Case Referral
(Regular Filing and Inquest)

Republic of the Philippines

Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
______________________________________
_______________________

(DATE)

The Honorable City Chief Prosecutor

Office of ________ Prosecutor
Justice Hall, _______

(Attn: Duty Inquest Prosecutor)

Greetings :

I have the honor to refer to your Office, the records of investigation

relative to the case of (crime), committed at about ______ of ________ at
______________.

COMPLAINANT : (Name, age, nationality, civil status and current address)

VICTIM : (Name, age, nationality, civil status and current address)

SUSPECT (ARRESTED/DETAINED) :
(Name, age, nationality, civil status and
current address)
EVIDENCE RECOVERED :

FACTS OF THE CASE:

CRIMINAL INVESTIGATION COURSE (CIC)
Investigation disclosed....
 Lesson 3.7 – Investigative Reports

REFERRAL TO THE
PROSECUTOR
FACTS OF THE CASE:

Investigation disclosed....
ENCLOSURES :

a) Subscribed NPS Investigative Data Form

b) SS of the complainant
c) SS of witness
d) SS of witness
e) Joint Affidavit of Arrest of
f) Medico-Legal Report
g) As stated evidence recovered
g) Death Certificate of the Victim
i) Anatomical Sketch of the Victim
j) Booking and Information of the suspect
k) And others to be presented later.

This case will be presented to you by (Name of Investigator-on-Case) of

this Office during the course of inquest proceedings. Further, request furnished
this Office copy of resolution of the case and other proceedings.

For appropriate action and disposition.

_________________
Chief of Police

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

OTHER TYPES OF INVESTIGATIVE

REPORTS

10. Special Report – Special reports are done

either because one feels he has some reporting to
do or a lower police unit or office is obligated
based on the directives or an instruction from the
higher police offices.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SPECIAL REPORT

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

11. CIVILIAN LETTER

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.7 – Investigative Reports

SUMMARY

The students learned the importance of

investigative reporting; the different types of basic
investigative reports and performed practical
exercises in making of different investigative
reports.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.1 – Introduction to Criminal Investigation

END OF PRESENTATION

CRIMINAL INVESTIGATION COURSE (CIC)