AUTHORITY,

RESPONSIBILITY and
POWER

Presesnted By: MACADATO, JOHANA C.

 WHAT IS AUTHORITY?
• Henry Fayol defined authority as “the right to
command and the power of precise obedience.
• Authority is the formal right to act. Authority
is the legitimate power of a person or group
over other people.
The characteristics of Authority
1. HIERARCHY
2. DECISION MAKING
3. DELEGATIONS
4. ACCOUNTABLE
5. LIMITS
6. CENTRALIZATION VS.
DECENTRALIZATION
7. LEGITIMACY
8. CONFLICT RESOLUTION
9.CHANGE MANAGEMENT
 TYPES OF
1
AUTHORITY
2 3

LINE AUTHORITY STAFF AUTHORITY FUNCTIONAL

AUTHORITY
 RESPONSIBILITY

According to McFarland, Responsibility is the

duties or responsibilities allocated to a
position or executive. Responsibility is the
obligation that comes with a job.
 TWO FORMS OF
RESPONSIBILITY
1. Operating Responsibility 2. Ultimate Responsibility

• the responsibility of an • the final obligation of the manager

individual to carry out the who ensures that the work is
performed efficiently by the
assigned tasks.
employees.
• the responsibility or obligation
• the final responsibility of the
of the person who actually
manager who get the work through
works. the employees.
 DIFFERENCES BETWEEN AUTHORITY AND
RESPONSIBILITY
• DEFINITION: Authority refers to the rights and powers granted to a
person or organization to carry out a task. Responsibility is the
obligation or accountability that is assigned to an individual for
performing certain tasks.
• ORIGIN ; Authority originates from the official position held in an
organization, while responsibility arises from the duties assigned to that
position.
• FLOW: Authority flows downwards, from superior to subordinate,
whereas responsibility flows upwards, from subordinate to superior.
• Delegation: Authority can be delegated to subordinates, but the ultimate
responsibility cannot be escaped by the person who delegates authority.
• Freedom: Authority brings with it the power and freedom to make decisions,
whereas responsibility imposes an obligation to perform assigned tasks
successfully.
• Enforcement: Authority refers to the right to enforce rules and decisions, while
responsibility involves the expectation to complete tasks and achieve goals.
• Nature: Authority is legal and formal, signifying a right to command. In
contrast, responsibility is ethical and social, indicating an obligation to perform
a task.
• Existence: Authority may cease to exist after the task is performed, but
responsibility exists until the goal is achieved.
• Transferability: Authority can be transferred or reassigned, while
responsibility is absolute and cannot be entirely transferred.
• Accountability: Authority is accountable for the exercise of power,
while responsibility is accountable for the performance of the assigned
tasks.
• Control: Authority controls the actions of others, while responsibility
controls the actions of the individual assigned with the responsibility
 POWER
• Power was defined by Max Weber, a famous sociologist who
wrote many years ago, as “the probability that one actor within
a social relationship will be in a position to carry out his own
will despite resistance, regardless of the basic on which this
probability rests”.
• Power also defined as the ability to use human, informational,
or material resources to get done.
 REFERENT POWER
• A person who holds refernt power has excellent interpersonal
skills and exudes confidence. This makes them natural
leaders. They listen to their colleagues and offer help and
support.
• Referent Power is the “cult of personality”. This is the power
and ability for an individual to attract others and to build
loyalty within them. Referent Power is also the power of
respect
 LEGITIMATE POWER
• Legitimate Power is the power of position or role. This is the
typical “command and control” structure that is employed by the
Military world.
• Legitimate Power acts as a formalized way of ensuring that there is
someone to make a decision (good or bad) and that someone is
responsible.
• Legitimate power can seem arbitrary and when a person looses or
changes positions or roles within a company, this type of power
does not move with them.
 EXPERT POWER
• Expert Power is when an individual possesses indepth
information, knowledge, or expertise in the area that they are
responsible for;
• This type of power is often the most effective type of power.
This is the Software Architect, the lead engineer, the CFO,
CTO, Doctor, or other highly skilled and highly trained
employee.
 COERCIVE POWER
• Coercive Power is forcing someone to do something
against their will or setting up “consequences” to
employee actions.
• Coercive power is one of the most commonly used in
many workplaces, yet it is also the least effective.
 REWARD POWER
• Reward Power is another widely used method in business
today. The results of Reward power are mixed and it is tthe
second weakest form of power.
• Reward Power is the concept of do this and get that. Or (said
another way) if you do this, you will receive something in
return.
 HOW TO USE
THE 5 TYPES OF
• UnderstandPOWER
your goals
• Understand your team
• Consider your leadership style
• Reflect and revise your approach
COMMUNICATION
 WHAT IS
COMMUNICATION?
It may be defined as the transfer of
information including feelings, and
ideas, from one person to another.
 PROCESS OF
COMMUNICATION
 COMMUNICATION FLOW

DOWNWARD UPWARD HORIZONTAL DIAGONAL

COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
 EXTERNAL
INTERNAL
OPERATIONAL
OPERATIONAL
COMMUNICATION
FORMS OF COMMUNICATION

ORGANIZATIONAL
COMMUNICATION
PERSONAL
COMMUNICATION
 REFERRENCES;
https://legalpaathshala.com/authority-and-responsibility/
https://www.academia.edu/search?q=power%20of%20organization
%20management
Guffey, M., Lowry, D., & Griffin, E. (2019). Business communication: Process and
product (6th edition) Toronto, ON. Nelson Education Retrieved from
http://www.cengage.com
Thank You