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Writing Practice

A summary is a short restatement of the key points of a longer document, containing the main ideas and important supporting details in a condensed form. To write an effective summary, one should closely read the original text to identify the main idea and supporting points, then rewrite those ideas in a few sentences using their own words. The summary should be significantly shorter than the original text while still capturing the essential elements.

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30 views

Writing Practice

A summary is a short restatement of the key points of a longer document, containing the main ideas and important supporting details in a condensed form. To write an effective summary, one should closely read the original text to identify the main idea and supporting points, then rewrite those ideas in a few sentences using their own words. The summary should be significantly shorter than the original text while still capturing the essential elements.

Uploaded by

Ngụy Thế Tài
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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WRITING PRACTICE

Writing a summary paragraph


1.Definition
- A summary is a short retelling of a longer written passage,
containing the author’s most important ideas. Summarizing helps
improve both your reading and writing skills. To summarize, you
must read a passage closely, finding the main ideas and supporting
ideas. Then you must briefly write down those ideas in a few
sentences or a paragraph.
(Long Beach City College)

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Writing a summary paragraph
2. How to write a summary
- Preview and read the paragraph closely.
- Determine the main idea and the supporting details of the paragraph. Make a list or
outline of these ideas. Be sure to use your own words.
- Using your list, write a summary of the paragraph. State the main ideas, followed by
important ideas. Limit your summary to just one or two sentences.
- Read the summary again, correcting any mistakes

(Long Beach City College)

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Writing a short email
1. Format
- Subject: title of the email
- Greeting: dear Mr/Mrs, Hi Brian, etc
- Main content: keep it short and go right to the points
- Closing: thanks, best regard

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Tips for writing effective emails
• Use a short, clear subject line.
• Use short, simple sentences.
• Don’t use jokes, personal comments, etc, in business emails.
• Consider using numbered points instead of continuous text.
• End with an action point.
• Don’t ignore capital letters, spelling and basic grammar – when writing to people
outside the company a careless email creates a bad impression.
• Tailor your email to the reader: level of formality, buzzwords, etc.
What do readers tell us?

Example: Informing email


Writing a short email
Meeting request email with someone you know
Subject : Requesting to schedule a meeting Dear [Name],

Dear [Mr./Ms. Last Name], It was great speaking to you last week. It’d be great if we
could schedule a meeting to continue our phone
I hope this email finds you well. I’m writing this conversation in person. I would love to tell you more
email to schedule a meeting concerning [main about how [your product] can [tackle their pain point].
topic of your meeting]. If it’s convenient, I would How does a 1pm lunch on Friday sound?
suggest meeting at [location, time and place].
Let me know if that works for you; I’ll be in your area a
Kindly confirm your availability and preference if few times next week for appointments so I’m flexible if
you’d like to change the time or location. something else works better. Hope to see you soon.

Kind regards, Warmly,

[your name] [Your name]


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Writing a short email
Formal meeting request

Dear [Mr./Ms. Last Name],

My name is [your full name] with [your company]. I’m writing to see if you’d want to meet to
talk about how [product] will increase your [revenue/rate of success/etc].

If you’re free for a quick coffee next week at the new cafe on 4th Avenue, I’m open any day.
In the meantime, I’ve attached a case study that might interest you. Please let me know
when and where you would like to meet.

Thank you and I look forward to speaking with you.

Sincerely,

[Your name]
Writing a short email
Quote request email
Dear Sales Team,

I’m writing you on behalf of [your company name] and I would like to ask if you could send me a quotation
for the following products:

Product 1
Product 2

We value our partnership and the quality of your work, so we would like to purchase the products from you.
As your loyal and long time customer, we would like to get the best possible offer.

Thank you in advance!

Best regards,

Maria
A letter of complaint
Tips
• Focus on the most important facts. Don't give unnecessary background
information.
• Make sure you include:
• the reason for writing (e.g. I am writing to ...)
• what went wrong
• what you would like to happen now.
• Complaint letters are usually written in a formal style.
• Use passives to be less direct and more formal, e.g. I was served quickly.
• Use Yours faithfully to sign off if you don't know the name of the person you're
writing to.
Writing a short email
Job offer email
Subject: [Company_name] job offer / Job offer from [Company_name]

Dear [Candidate_name],

We’re delighted to extend this offer of employment for the position of [Job_title] with [Company_name]. Please review
this summary of terms and conditions for your anticipated employment with us.

If you accept this offer, your start date will be [Start Date] or another mutually agreed upon date, and you would report to
[Manager_name].

Please find attached the terms and conditions of your employment, should you accept this offer letter. We would like to
have your response by [date]. In the meantime, please feel free to contact me or [Manager_name] via email or phone at
[provide contact details], if you have any questions.

We are all looking forward to having you on our team.

Best regards,

[Your name]
Writing a Memo

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