QEMG1005 – Professional Communication in

Canadian Industry 01
Topic – Proposal Letter
Professor Name – Fetiye Aydin Unsal
Date - 16/10/2023
Group 1
Name Student ID
Muhammeduvais Ansari 500231327
Parthkumar Patel 500220029
Mustahizuddin Khaja 500227226
Ravikumar Patel 500227891
Alauddin Ali 500231681
Karan Singh 500230382
UNIVERSAL ENGINEERING WORKS
• We (Universal Engineering Works) are a supplier of the case differential for
the Honda Company. We are giving the machining services to our client
(Honda) for the past one year and we are profitable organization.
• Universal Engineering Works is pleased to submit this proposal to Adeojo
Grant for funding.
• The proposal addresses major goals and aims in a way that effortlessly ties in
with the Adeojo Grant’s vision.
• We require fund to help our company to sustain in this competitive market
by improving our production processes and expand our business.
• Right now we have the enormous demand from the Honda company but we
have limited resources to fulfil that demand.
• Hence, we will require funding to grow our business and complete the
upcoming demand from our client.
 Our company will achieve this goals by making the proper use of funding. While
improving the employee knowledge by providing them proper training and also increase
the number of employee in the company.
 For our company, we will find the experienced mechanical engineers who are experts in
precision machining and who are well-versed in the automobile sector.
 Also knowledgeable CNC operators who are able to maximize the performance of
advanced machining systems.
 We will develop and implement strict quality assurance procedures throughout the
manufacturing process in close collaboration with quality control engineers.
 For all of that to happen, we will require a bigger space so we need to expand our
manufacturing plant.
 Introduction and Background
• Universal Engineering Work
• established in 2021
• Located at urban area
• vendor company of HONDA CAR
MANUFACTURING,CA
• Manufacturing case differential
• 14 employees
• CNC and turning Work
 Need and Fit

• Expand business
• Provide training to new employee
• Advancing technologies
• Increase machinery
 METHODS

 We Started by creating a detailed business plan outlining our factory's goals, target, market, and
potential for profitability to us and the Honda company from whom we are getting fund.
 Market Research: we Conducted market research to understand the demand for differential cases in the
region and identified our competitors and made best differential case for the Honda manufacturing
company.
 Legal Requirements: we Registered our business and got the necessary licenses and permits.
 Supply Chain: Established relationships with suppliers for raw materials such as metal, alloys, and
machinery components.
 Manufacturing Process: Invested in machinery and equipment for the production process and quality
control.
 Quality Control: Implemented strict quality control measures to ensure the differential cases meet
industry standards and safety regulations of Honda company.
 Experimental approach: we chose the experimental approach to plan the experimental design,
including the selection of cases to study, for data collection methods and to measure the variables.
 Analytical approach: we used analytical methods to get the precise calculation and control over various
parameters which is involved in manufacturing.
 Contingencies: -
 Material supply issues: we have made an inventory for raw materials so if we face any kind of material
shortage, we have the material already.
 Quality control failures: we have hired a skilled quality engineer. Therefore, we have minimal chances
 We have got the IP ownership for case differential manufacturing for Honda company. We
got this to secure patents our designs and to protect our unique methods of manufacturing
case differential. We got exclusive rights to produce and ensuring competitive advantages.

 Roles and responsibilities: -

 Manager: The role of manager in the manufacturing department is given to the Karan
Singh. He is responsible for manage and guide the supervisors in the industry.
 Designer: The role of designer of product is given to the Uvais, Who is responsible for
making change in design according to the demand.
 Quality control engineer: The role of quality control engineer is given to the Mustahiz.
He is responsible for ensuring whether the quality of case differential is perfect or not.
 Production supervisor: The role of production supervisor is given to the Parth Kumar
Patel. Therefore, he supervises the workers working out in industry.
 Project Timeline
 Bringing the team together and dividing up the tasks.
 Researching the application requirements and procedure.
 Start to comprehend the grant's evaluation standards.
 Establishing a schedule for the whole application procedure.
 Identifying and gathering the required paperwork (financial statements, academic
credentials, residence documentation).
 A preliminary version of our business plan's outline.
 Refine our company's vision and goals.
 Begin composing our cover letter and assembling any necessary reference letters.
 We will complete the framework of our business strategy.
 We will identify and gather market and sector trends.
 We create a rough budget outlining how we intend to utilize the grant money.
 Credentials of the PIs (Principal Investigators):
The PIs have extensive expertise in (said relevant fields, such as entrepreneurship, project
management) and possess appropriate academic degrees, such as [list degrees, e.g., Ph.D. in
Business Administration or M.Sc. in Engineering]. Attached are comprehensive resumes.

 Validation of PI's Capabilities:

The PIs have a track record of said relevant successes, such as starting and managing
enterprises, finishing related projects. They are qualified to serve as the project's leader due
to their knowledge and experience.

 Institutional or Individual Track Records:

The PIs and our group have a history of relevant accomplishments, such as receiving funds,
publishing research, or completing successful projects that show our aptitude and dedication.

 Staff with Additional Expertise:

We intend to hire employees with knowledge of mentioned areas of expertise, such as the
market and the overall development in the sector.
 Existing Resources

• We have 2 fully automated CNC machining.

• Precision machining.

• Our factory spread into 13000 square feet.

• There are 14 members with different skills.

• And have own solar system.

 Needed Resources

• Financial resources = We need more funding to buy new machine and new facilities.
• Additional space = current space is 13000 square feet however if we install more
machinery then need more space
• skill personal = new technology machine requires new skilled worker.
• Marketing and promotion budget = We have been spending very less on
advertisement, so we want to represent our product globally via ads
• additional equipment's and technologies= it is also required VMC machine due to
which we can make some process in very short time, such as, clean cut, drilling ,
tapping, spot facing, grooving, slotting, chamfering
• after completing our needs, we will be able to expand our business.
 Estimate budget for machining a case of differential

 If we have to improve our machining processes and add on various operations in it

such as:
 Turning, Milling, Drilling, Boring
 So every process needs different type of investment according to its specification and
requirements.
 Material Costs:
 Calculate the cost of the raw materials needed for the case differential. This includes
the cost of the metal or alloy used for the case such as cast iron, carbon steel and so
on.
 So we have to arrange materials for making product .
 Machining Costs:
 Estimate the cost of machining processes, which may include turning, milling,
drilling, grinding, etc. This cost will depend on the complexity of the part, the required
precision, and the number of machining operations.
 Labor Costs:
 Consider the labor costs associated with operating the machines, including
labor hours, wages, and benefits for the skilled machinists.
 Tooling and Consumables:
 Account for the cost of cutting tools, tool holders, lubricants, coolant, and
any other consumables required during the machining process.
 Every time after a period we need to change a tool or need to shape a tip of
tools
 Also need to refill ours consumable material this contain 5 percent of our
budget
 Machine Maintenance:
Budget for regular machine maintenance and repairs to ensure the
equipment operates efficiently throughout the project.
 Energy Costs:
Calculate the energy costs associated with running the machining
equipment, including electricity and any other power sources.
 Quality Control and Inspection:
Include costs for inspection and quality control processes to ensure the finished parts
meet specifications.
 Overhead Costs:
Consider overhead expenses, such as facility rent, insurance, and administrative costs,
which are allocated to the project.
 Market Research:
Research current market rates for machining services to ensure your budget is
competitive.
 Documentation and Reporting:
Allocate funds for project documentation, reporting, and any required certifications.
 Review and Adjust:
Regularly review and adjust your budget as the project progresses, taking into account
any deviations from the original plan.
For a case differential if we want to add on few machining processes such as Turing,
machining, treading as per analysis we have to spend 40,000 dollars if we do those
processes on 20,000 products
Thank You