Objectives

Determine the objectives and

Define report structures if various kinds of reports

Write a report
 It is any informational work made with the
intention to relay information or recounting
certain events in a presentable manner.
Reports are often conveyed in writing,
speech, television, or film.
Report is an administrative necessity.
Most official form of information or work are completed
via report.
Report is always written in a sequential
manner in order of occurence.
 Reports are essential to keep an updated account of an
event, situation, and organization. These are documents
that wish to inform, analyze, or recommend. Reports are
often expressed through oral presentations or written.
The common mediums of these reports are speeches,
televisions, radios, and films.
 REPORT
WRITING
Report writing is making a detailed statement
about the company, an event, a situation, and/or an
occurrence which is based on an observation,
investigations, and inquiries.
 Types of Report

FORMAL INFORMAL

Write a report
Types and Characteristics of
Various Reports
FORMAL INFORMAL

Write a report
 Formal Report

is a complex account either written or oral that uses

formal and structured language and is usually applied
in major projects and organizations.
Write a report
 Formal Report

is a complex account either written or oral that uses

formal and structured language and is usually applied
in major projects and organizations.
Write a report
Types of Formal Report

Informational Analytical

Recommendatory
 Informational Report

Informational Report presents results so readers can

understand a particular problem or situation.
Write a report
 Analytical Report

Analytical Report presents, analyzes, and draws

conclusions from reports and shows the why and the
how of an occurrence
Write a report
 Analytical Report

Analytical Report presents, analyzes, and draws

conclusions from reports and shows the why and the
how of an occurrence
Write a report
 Analytical Report

Analytical Report presents, analyzes, and draws

conclusions from reports and shows the why and the
how of an occurrence
Write a report
 Recommendatory Report

This type advocate a particular course of action. This

usually present the results and conclusions that
support the recommendations.
Write a report
 Recommendatory Report

This type advocate a particular course of action. This

usually present the results and conclusions that
support the recommendations.
Write a report
 Informal Report

- communicates, updates information using free-

flowing, casual and short formats usually about
routines and everyday business
Write a report
 Informal Report

- communicates, updates information using free-

flowing, casual and short formats usually about
routines and everyday business
Write a report
 Informal Report

- communicates, updates information using free-

flowing, casual and short formats usually about
routines and everyday business
Write a report
 Other Types of Report

Narrative Report Specialized Report

Accident Report Recommendatory

Non-Chronological Report
 Narrative Report

- This is the most widely used report. Information is

usually written in logical manner or sequence.
Write a report
 Specialized Report

Summary of reports about specialized law enforcement

and police problems. This may be narrative,
chronological, or both and may not follow a single
pattern due to the different case types and description.
Write a report
 Accident Report

This report defines complete description of the accident.

It describes the location and the loss occurred. It is
important for documentation. It is required to start any
investigation. Write a report
Non Chronological Report

The purpose is to describe the way things are. This type

is mainly used in letter, nonfiction book, information
leaflet, catalogue, etc.Write a report
How to
Write
a Report?
 1. Identify your audience.

2. Determine your purpose.

The Plan for Preparing a
3. Formulate specific questions.
Formal Report
4. Conduct research to answer
the questions.
5. Draw valid conclusions (for
analytical or recommendation reports)

6. Decide on recommendations (for

recommendations)

7. Write the report.

Objectives
and
Structures
of Report
 1. To present a record of
Objectives of accomplished work.

Report
2. To record an experiment.

3. To record research findings or

technical specifications.
 4. To document schedules,
Objectives of timetables, and milestones.

Report
5. To document current status.

6. To record and clarify complex

information for future reference.
 7. To present information to
Objectives of a large number of people.

Report
8. To present organized information
on a particular topic.

9. To recommend actions that can

be considered in solving
certain problems.
Structure of
Report
 FORMAT OF A REPORT

• Although, there is no set report writing format, however, there

are general sections that should be included.
• Unlike essays, reports are written in section with headings and
sub-headings, which are usually numbered.
• There are numerous possible formats available for writing a
report, and it mostly depends on the context of the topic.
 TITLE PAGE

It should include the title, your name and the name of

the authorized person to whom it is being submitted,
date of submission, your course/department. The logo
of the organization should also be printed.
 ACKNOWLEDGEMENTS

A list of people and organizations who have helped you

in the compilation of report and other related work.
 CONTENTS PAGE

A clear, well-formatted list of all the section and sub-

sections of the report. Page numbers should be marked
correctly.
 ABSTRACT

This is the ‘shop window’ for your report. It is the first (and
sometimes the only) section to be read and should be the
last to be written. It should enable the reader to make an
informed decision about whether they want to read the whole
report.
 ABSTRACT

A good way to write an abstract is to think of it as a series of brief

answers to questions. These would probably include:
➢ What is the purpose of the work?
➢ What methods did you use for your research?
➢ What were the main findings and conclusions reached as
a result of your research?
➢ Did your work lead you to make any recommendations for
future actions?
➢ What is the purpose of the work?
➢ What methods did you use for your research?
 INTRODUCTION

The first page of the report needs to have an introduction. You

will explain the problem and show the reader why the report is
being made.
 BODY

This is the main section of the report. There needs to be

several sections, with each having a subtitle. The various
sections include Review of Literature, Materials, and
Methods and Results. A discussion section can also be
included at the end of the body to go over by findings
and their significance.
 CONCLUSION

A conclusion should draw out the implications of your

findings, with deductions based on facts described in your
main body. The significance and relevance of study is
discussed in this section.
 REFERENCES

This is a list of giving full details of all the sources to

which you have made reference within your text.