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PRODUCTIVITY TOOLS (Recovered)

The document discusses various productivity tools including Microsoft Word, PowerPoint, and Excel. It provides information on their key features and functions. It describes tools like mail merge in Word and how to create hyperlinks. It also discusses custom animations and motion paths that can be added in PowerPoint. It provides examples of common formulas and functions used in Excel like SUM, AVERAGE, and MAX. Finally, it lists some common error values that may occur from faulty formulas in Excel.

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Mari Opoc
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68 views33 pages

PRODUCTIVITY TOOLS (Recovered)

The document discusses various productivity tools including Microsoft Word, PowerPoint, and Excel. It provides information on their key features and functions. It describes tools like mail merge in Word and how to create hyperlinks. It also discusses custom animations and motion paths that can be added in PowerPoint. It provides examples of common formulas and functions used in Excel like SUM, AVERAGE, and MAX. Finally, it lists some common error values that may occur from faulty formulas in Excel.

Uploaded by

Mari Opoc
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PRODUCTIVITY TOOLS

NAME THE FOLLOWING PICTURE


NAME THE FOLLOWING PICTURE
NAME THE FOLLOWING PICTURE
PRODUCTIVITY TOOLS

 It refers to the software that


people use to create and produce
documents, presentations,
databases, charts, and graphs.
 Productivity tools helps you
create professional quality
documents, presentation,
graphics, and more.
MS WORD

Is one of the software of the Microsoft office


2013 suite
It offers a set of tools that is advanced
compared to its version
Along with its new features are advanced
techniques including hyperlinks, macros, and
mail merge
MS POWERPOINT

Allows you to create slide show


presentation wherein you can
format the texts and image, adding
also animations and other
multimedia components
interactively.
MS EXCEL
Is one of the application created by
Microsoft, used to simulate a paper
worksheet.
It composed of cells that are represented in
rows and columns designed to perform basic
arithmetic operation.
It is widely used in accounting and financial
application, as well as statistics and
engineering calculation.
this time, we have many options to
use of to explore productivity
software, like LibreOffice, a Free
and Open Source Productivity
Suite, which matches and perhaps
could even exceed the overall
features, advantages, and benefits of
their counterpart.
MAIL MERGE
It is a Word’s way of generating mass
mailings.
 It involves combining a list of names and
addresses to individually address to each
person / receiver on the list.
You can use Mail Merge to create
envelopes or address labels, as well as
form letters.
CREATING A MAIL MERGE
Mail Merged involved the following
documents:
Main document – this document contains text
and graphics. Example body of the letter.
Mailing list – this is your data source that is
used to populate information in the letter. It
contains names and address of the recipients.
Merged document - this document the
combination of the main document
HERE ARE THE FOLLOWING STEPS

Open the Word document that you


want to Mail Merge.
On the Ribbon, click the Mailing tab,
go to the Start Mail Merge group and
click Start Mail Merge and select step
by step Mail Merge Wizard
HYPERLINK
A hyperlink or simply a link, is a reference data that
the reader can directly follow either by clicking or
tapping.
Hyperlinks are found in nearly all Web pages,
allowing users to click their way from one page to
another.
In text hyperlinks are often color blue and underlined.
When you move the cursor over a hyperlink, whether
it is text, button or an image, the arrow cursor should
be change to a small hand pointing to the link.
HYPERLINKS HAVE TO BASIC PARTS:

The Address – can be webpage, email address, or other


location they are linking.
The Display – can be picture or shape.
Example: • https://www.microsoft.com - address
• microsoft - display text
• https://www.microsoft.com - address at the same
time display text
CHANGE THE COLOR OF A HYPERLINK

You can also change the color of a hyperlink. If you want to


change the display text of a link to blue or any other color. The
Display – can be picture or shape.
1. Select the hyperlink you want to re-color.
2. On the Home tab of the ribbon, select down arrow next to the
Font Color button to open the menu of colors.
3. Select the appropriate color that you want for the hyperlink.
CHANGE THE COLOR OF A HYPERLINK
Answer the following questions based on your learning. Be brief
and concise.
1. Based on your reading of the discussion, give at least three (3)
types of productivity tools.
a. ____________________________
b. ____________________________
c. ____________________________

2. In the list that you provide in number 1, Which productivity tool


you used frequently? Why?
______________________________________________________
________
CUSTOM ANIMATION
Animation is a simulation of movement created by displaying a
series of pictures, or frames. Animation on computers is one of
the chief ingredients of multimedia presentations.

One of this application software are presentation software that


you can use to create a slide show for your presentation. Some
of the popular software that are available online for free or for
purchase are WPS Office, LibreOffice, and MS-PowerPoint.
STEPS IN APPLYING ANIMATION EFFECT TO AN OBJECT:
1. On a slide in Normal view, select the object you want to
animate.
2. Select Slide Show – click Animations tab, in the Animation
group, select your desired effect or click dropdown button to
choose more effects. To preview the animation, click the Preview
button to play
ADD A MOTION PATH TO AN OBJECT

1. Select the object that you want to animate.


2. On the Animation tab, click Add Animation.
3. Scroll down Motion Paths and select one. - If you want to
create a customize path, Select Custom Path option, and draw
path that you want the object to move.
EDITING MOTION PATHS
1. to do things like to change the direction of the
motion path, edit the individual points of the motion
path, or to lock ( make it so others can’t change your
animation ) or unlock the animation, Effect Options.
2. to preview the motion path, click the object on the
slides, and click Animation and select Preview.
REMOVE AN ANIMATION EFFECT FROM AN OBJECT

1. On the slide in a Normal view, select the object from which to


remove the effect.
2. On the Animation tab, in the Animation group, click None to
remove the effect.
MS EXCEL

Uses formulas to calculate values. The equal sign typed in the cell
signifies that formula is created or AutoSum function is used to
build a formula
ARITHMETIC OPERATIONS

Formula – is an equation that performs operation on


worksheet data.
A formula in Microsoft Excel always begins with an
equal sign (=).
ARITHMETIC OPERATIONS
COMMON EXCEL FUNCTIONS

=sum
Calculates the sum of the value of a range of cells

=average
calculates the arithmetic mean of a range of cells
COMMON EXCEL FUNCTIONS

=max
gives the maximum value in a range of cells

=min
Gives the minimum value in a range of cells
=COUNT
Counts the number of cells in a range of cells
COMMON ERROR VALUES THAT YOU CAN ENCOUNTER
FROM FAULTY FORMULAS

1.#DIV/0!
appears when entering a formula that performs explicit
division by zero (0), using a reference to a blank cell or to
a cell that contains zero as the divisor in a formula or
function that performs division or running a macro that
uses a function or a formula that returns the #DIV/0! error.
2.##### -
appears when the column is not wide enough to display the
content and/or dates and times are negative numbers. The solution
is to increase the column width.

3.#NAME?
Appears when the formula refers to a range name that doesn't
exist in the worksheet. This error value appears when you type
the wrong range name or fail to enclose in quotation marks some
text used in the formula, causing Excel to think that the text refers
to a range name.
4. #N/A
appears when an inappropriate value was given for the
lookup_value argument in the HLOOKUP, LOOKUP,
MATCH, or VLOOKUP worksheet function,

5 .#NULL!
Appears most often when you insert a space (where you should have used a
comma) to separate cell references used as arguments for functions.
6.#NUM!
Appears when Excel encounters a problem with a number in the
formula, such as the wrong type of argument in an Excel function
or a calculation that produces a number too large or too small to
be represented in the worksheet.

7. #REF!
Appears when Excel encounters an invalid cell reference, such as
when you delete a cell referred to in a formula or paste cells over
the cells referred to in a formula.
8. #VALUE!
Appears when you use the wrong type of argument or operator in a
function, or when you call for a mathematical operation that refers to
cells that contain text entries. For example, the formula =A1+B1,
where A1 contains the string "Hello" and B1 contains the number 3,
returns the #VALUE! error.

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