A.

Productivity
Tool:EXCEL

B.TIPS and TRICKS

USING EXCEL
Some of the key features of Microsoft Excel include:
•Graphing software
•Integrated capabilities (SUM, DATE, COUNTIF)
•Tables, charts, and filters that allow for data analysis
•Visual Basic for Applications(VBA)
•Process of the worksheet and flexible workbook
•Enables quick data validation
What are spreadsheets?

Spreadsheets are software

programs that facilitate effective
data organization, calculation,
and sorting.
What is a cell
address?
On a worksheet, a specific cell is
identified by its cell address. It is
determined by the appropriate
column letter and the
corresponding row number.
The highlighted cell's address is
D3 because, as shown, it is in
row 3 and column 'D'.
What do you understand by “freeze panes” in
MS excel?
With freeze panes, any row or column can be locked. Even if
we vertically or horizontally scroll the sheet, the locked row or
column will still be visible on the screen. Observe the
instructions below to freeze panes in Excel.
 How can one restrict copying a cell from a
worksheet?
To restrict someone from copying a cell from
our worksheet, we need to follow the steps
given below:
•Select the data you wish to safeguard first.
•Press Ctrl, Shift, and F. It then shows the
Format Cells tab. Select the Protection tab.
Click OK after selecting Locked.
•Then, click Protect Sheet from the Review
menu. To secure the sheet, enter the password.
Differentiate a formula from a function in excel.
•Formula:
• The user types in the formula, which looks like an
Excel equation. Based on the user's preference, it
might be any kind of calculation. It takes longer to
manually type a formula each time you need to
make a computation.
• Example: B1 + B2 + B3
•Function:
• An Excel function is a built-in computation that
has been predefined. Using functions makes
conducting computations quicker and more
comfortable.
• Example: SUM(B1 : B3)
 Differences between COUNT, COUNTA and
COUNTBLANK.
•COUNT: The number of cells with simply numerical
values is counted. Blank cells, special characters, and
cells with string values will not be included in the
calculation.
•COUNTA: The number of cells with any kind of
content is counted. Numeric data, special characters, and
string values contained in cells will all be counted. A
blank cell will not be taken into account, though.
•COUNTBLANK: It solely counts the number of blank
cells, as the name would imply. Content-containing cells
will not be taken into account.
How can we combine text strings from several cells into one
cell?
Use the CONCATENATE command to combine text strings
that are contained in numerous cells into one cell.
Up to 30 text pieces can be joined using the Excel
CONCATENATE function, which returns the result as text.
The Excel Concatenate function has the following
syntax: CONCATENATE (text1, text2, ..)
The following formula can be used to CONCATENATE the
values of two cells,
A2 and B2: CONCATENATE (A2, B2). There will not be any
delimiters used when combining the values.
Use a space (" ") to demarcate the values:
CONCATENATE(A3, " ", B3).
What are the steps to split a
column into two or more
columns?(e.g Last Name First Name, Middle Initial)
The following are the steps to split
a column into two or more:
•Choose the cell you would like to
split. Then, click on Text to
Columns under the Data tab.
•Decide on a delimiter.
•Choose the location where you
wish to display the split after
selecting the column data format.
Here,
•lookup_value: The value that you wish to
check for is known as the lookup value.
•table_index: The set of data to be taken from is
the table index. What is VLOOKUP in excel? How does the
•col_index_num: col index num specifies the VLOOKUP function work?
column you wish to extract the value from.
•Excel's VLOOKUP (which stands for Vertical Lookup)
•range_lookup: Logical value, i.e., TRUE or function is used to find and produce data from a
FALSE, is the range lookup (TRUE finds the
specific set. To make use of this functionality, we
closest match; FALSE will check for an exact
match) need to arrange the data vertically because V is for
Vertical in VLOOKUP. Whenever we need to find a
certain amount of data from a vast amount of data,
VLOOKUP is tremendously helpful.
IF() FUNCTION IN EXCEL
The IF() function in Excel does a logical test. If the test results
in true, it returns a value; if the test results in false, it returns a
different value. Whether the condition holds for the full
chosen range determines what value is returned.

Example: Item Analysis of Exam ( Mastered, Nearing

Mastery, Not-Mastered)
 COUNTIF FUNCTION
Use COUNTIF, one of the
statistical functions, to count
the number of cells that meet a
criterion; for example, to count
the number of times a particular
level of numeracy appears in a
list.
In its simplest form, COUNTIF
says:
•=COUNTIF(Where do you want
to look?, What do you want to
Example: Counting the level of numeracy skills. look for?)
Functionality of SUMIF() in
Excel.
Cell values described by a
particular condition or set of
criteria are added by the
SUMIF() function.
Syntax: =SUMIF(range,
criteria, [sum_range])
Functionality Proper, Upper
and Lower in Text
Proper- make the text all start
with capital letter.
Upper- make the text all
capital
Lower- Make the text all in
small letter
How do you create a dropdown list in
excel?
The 'Data Validation' option found in the Data
tab can accomplish this.
1. Select the cells in which the drop-down lists
are to be added.
2. Select Data, then click on Data Validation.
3. Select List from the menu under Allow.
4. Give the input for the items (separated by a
comma) in your dropdown list in the Source
tab.
5. The dropdown list is ready.
Automatic highlight on working cell.
Steps
1. Highlight the working area.
2. Click conditional formatting and select new
rule
3. Choose “Use a formula to determine which
cells to format” and type the formula
=row()=cell(“row”)
4. Click format and choose the color that you
want to use.
5. Press ALT + F11 and double click the sheet.
6. Choose worksheet in the drop down and paste
the code. (Application.ScreenUpdating = True)
7. Close the VBA
Copying a table data from
PDF to excel
1. Go to data tab and
click get data.
2. Select from file and
choose from PDF.
3. Locate the PDF data
file and table you want
to import.
4. Click load.