How to write

An email
Tips and tricks for a well written email
Why is it important to know how to write an email?

• You can save time

• You can receive an immediate response
• Can help in building professional relationships
• Saves paper
• Helps in finding jobs/work opportunities
• Global communication
TO: the person who is
going to receive your email
-> A boss, a teacher, an
employer, a colleague from
work
SUBJECT: the subject of
the email= what is the
email about (project, job
offer, meetings, trips etc)
FORMAL AND INFORMAL
• Formal emails:
are written for business and professional purposes with a formal
tone
• Generally start with formal salutations
• Are sent to unknown people or people in higher ranks such as
teachers, employers and so on
• Formal and polite language
• Long and complex sentences
• Specific format

• Informal emails:
• Are used for personal communication
• Don’t have a specific format
• Start with informal salutation as hi, helloe, heya
• Are sent to family, friends, close relatives
• Simple and casual language
• Short and simple sentences
WELL
DONE
Phrases for starting

• Dear JOHN • Dear mr./ms. Popescu,

• GOOD MORNING TIM • Dear sir or madam
• Dear (department) team
• HI JONH • Dear hiring manager
• HI THERE JOHN
• HELLO AGAIN JOHN
• HELLO JOHN! HOW ARE YOU?
• DEAR SON/MOM
• WHAT’S UP, MARY?
• HI MARY, HOW IS IT GOING?
 by e e e e
Phrases for enDinG i g o s
am

• Cheers,
• Bye for now, • Yours sincerely,
• See you soon • Yours faithfully,
• Yours truly
• Best • Sincerely,
• Take care, • Best regards,
• Respectfully
• All the best • With gratitude
• Hugs and kisses
• Looking forward to hearing
from you
How to start writing an formal email D
G O O
JO B !
• "Dear Mr. Johnson,

• I hope this email finds you well. My name is [Your Full

Name], and I am writing to you as [Your Position or
Affiliation]. I am reaching out to discuss [briefly state the
purpose of your email, e.g., a business proposal, a meeting
request, etc.]. In our correspondence today, I would like to
cover [mention key points/topics you will address]. Thank
you for your time and consideration.

• Sincerely,
• [Your Full Name]
• [Your Contact Information]"
H E Y !
Informal email
"Hi [Friend's Name],

I hope this email finds you well! How have you been? I've been
up to [briefly mention something about your life]. I wanted to chat
with you about [topic or reason for the email]. Do you have a
moment to catch up this week? I'd love to hear your thoughts.

Cheers,
1. SUBJECT [Your Name]"
2. GREETINGS
3. ASK ABOUT THEMSELVES (HOW ARE YOU?; I
HOPE YOU ARE DOING OK?; HOW ARE THINGS
GOING WITH (PERSON/ACTIVITY); HOW’S LIFE
TREATING YOU?/ I’VE BEEN KEEPING BUSY
WIT … HOW ABOUT YOU?; I ALWAYS ENJOY
HEARING ABOUT WHAT YOU’VE BEEN UP YP.
ANYTHING EXCITING HAPPENING LATELY?
4. PURPOSE OR TOPIC
5. WRITE THE BODY
6. WRITE THE CONCLUSION
GO O D EXERCISES:

JO B !

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 Deadline: 18.01.2024
homework
INFORMAL EMAIL: write an informal email to a friend about a country that you are
going to visit this summer. (potential dates, destinations or activities
Ask him/her if she wants to join you./ invite friends over for a casual meeting such as a
movie night or a small dinner party

FORMAL EMAIL: Write a formal email where you express interest in a job position/
apply for admission to an educational program
WORD SEARCH

GOOD JOB!

Complete the name of this animal:

Z E B R A
 WORD SEARCH
Complete the name of this animal:

U T
T L
R E
 WORD SEARCH

D J OB !
GOO

Complete the name of this animal:

T U R T L E
 04
Starting With
STARTING WITH...
Write three more words starting with:
A
ALLIGATOR
WELL
DONE
STARTING WITH...
Write three more words starting with:
A
ALLIGATOR APPLE

AWESOME AIRPLANE
123,456

Lorem ipsum dolor sit amet, consectetur

adipiscing elit.
 STARTING WITH...
Write three more words starting with:
P
PENGUIN
 STARTING WITH... WELL
DONE
Write three more words starting with:
P
PENGUIN PAPER

PEAR PAINT
THANK
YOU
Resource
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