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Intro To Spreadsheets

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20 views18 pages

Intro To Spreadsheets

Uploaded by

tsbaye Wa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Introduction to Spreadsheets

Microsoft Excel
A program which allows you to perform
complex mathematical operations in an
organized manner.

What is a spreadsheet?
A spreadsheet is a grid of rows and
columns containing numbers and text.
Terms you need to know
Rows Labels
Columns Numeric Labels
Range Values
Cells Mathematical
Active Cell Operators
Cell Address Orders of Operation
Workbook Equation Formula
Worksheet Function Formula
Some Terms
Workbook Worksheet
- An excel file that - One page in an
contains single or Excel workbook
multiple
worksheets.
Rows vs. Columns
Rows Columns
-Identified by 1,2,3, -Identified by A,B,C
etc. and goes across and goes across the
the spreadsheet spreadsheet
horizontally vertically.
The Size of the Spreadsheet
Number of Rows
- 65536

Number of Columns
- 256
Cell
This is where a row and column meet. Each
cell has a cell location. Examples of this are
A1, C5, Z34.
Label-alphanumeric data that describes the
values that follow and cannot be used in a
calculation.
Value-Numeric data that can be used in
calculations.
Range-A rectangular group of adjacent cells.
Columns

R
O Active Cell

W
s Range

Range
Cell Address Edit Cell

Label

Numeric
Label
Numeric Label

Label Value
Mathematical Operators
Addition +

Subtraction – +X
Multiplication * -
Division /
Orders of Operation
1. Parenthesis
2. Exponents
3. Multiplication
4. Division
5. Addition
6. Subtraction
Two Types of Formulas
A formula in an instruction to calculate
a number.
All formulas begin with an equal sign =
Equation Formulas
 Use mathematical operators
Function Formulas
 Use function names (no math operators)
Equation Formulas
To add To multiply
= cell+cell+cell =cell*cell
To subtract To divide
=cell-cell = cell/cell

Or any combination of math A1 = 10


operators:
B3 = 2
Example = A1*10
B7= 5
Example = (A1+B3)*B7+10
Function Formulas
= function name (cell:cell)
Function Names
 SUM – adds a range of cells
 AVERAGE – finds the average of a range of cells
 MIN – lowest value in a range
 MAX – highest value in a range
 COUNT – number of cells filled with a value
 COUNTA number of cells filled with a label
Function Formulas
The first step to using formulas is to think about what
mathematical operation you want to accomplish. It
helps sometimes to write the math problem on paper
first.
Next click on the cell where you want the answer to
the formula to appear.
Choose the formula you want from the drop down
menu next to the SUM icon.
Select the cells you want to include in the operation.
If EXCEL guesses the cells for you, MAKE SURE TO
VERIFY THAT THOSE ARE THE CELLS YOU WANT!
EXCEL IS NOT ALWAYS RIGHT!!
Formulas and Functions

Formulas always begin with the “=“


sign. This symbol tells Excel that a
calculation is required. Formulas
do not include spaces, and can
include values and/or references to
other cells.
Formulas
To Add: =cell+cell+cell or =sum(Range)
To Subtract: =cell-cell
To Multiply: =cell*cell
To Divide: =cell/cell
To Average: =average(range)
Lowest #: =min(range)
Highest#: =max(range)
Count#s: =count(range)
Count Labels: =counta(range)
Conditional Statement: =if(condition, then x, else y)
Checklist (for each spreadsheet)
Headings Centered Over Columns
Title Centered over the Spreadsheet
Correct Formulas
Decimals aligned in numeric columns
Commas and Dollar Signs where appropriate
Centered Vertically and Horizontally on page
Name, Period, and Name of Spreadsheet in
the Header

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