PROJECT

MANAGEMENT
 When you hear about
PROJECT, what comes to
your mind ?

How do you visualize it ?

 Introduction to Project Management

Overview of Project Project

Project Management Management
Management Processes Context

Process Groups:
I. Initiating
II. Planning
Organisational
Projects III. Executing
Influences
IV. Monitoring and Controlling
V. Closing

Knowledge Areas:
Project I. Integration Management
II. Scope Management
Project
Management III. Time Management Life Cycle
IV. Cost Management
V. Quality Management
VI. Human Resource Management
VII. Communications Management
VIII. Risk Management
IX. Procurement Management Project
Project X. Stakeholder Management Management
Manager Knowledge
Areas
 Project

PROJECT
Sponsor

TEAM Project
Stakeholders

ORGANISATION Manager

CHART
Project Project Project
Team Team Team
 TYPES OF PROJECTS

INFRASTRUCTURE PROJECT SOCIAL PROJECT ACADEMIC PROJECT

(Construction Projects) (Socio-Economy Projects) (Research)

1. Construction of houses 1. Educating rural children 1. Social / Science Research

2. Construction of highway 2. Train & Placement 2. Academic Research
3. Construction of rail track 3. Providing skills for micro- 3. Research Publication
4. Construction of port entrepreneurs 4. Data / Info Providence
 Project Types

Common Based on Based on

Types Size Priority

Based on Based on Based on

Projects Benefits Sponsor

Based on
Development and
Implementation Other Projects
Stage
 The 5 phases of the project life cycle

1 2 3 4 5
INITIATING PLANNING EXECUTION MONITORING CLOSING

The execution The monitoring The closure

Initiation is the The planning
phase is when phase goes phase wraps
project kick-off phase is the
you get the stuff hand-in-hand things up. You’ll
phase. This is foundation for
done. This is with the hand over
when you collect the project. This
where you put execution phase. documentation,
all the information is when you detail
everything you It’s about release final
needed from key all the work, how
planned into monitoring the deliverables,
stakeholders. This you plan on doing
motion and project’s overall terminate
is phase defines it, and what
complete progress to see if contracts, and
the problem and resources you’ll
deliverables to you’re meeting inform everyone
details what need to meet
achieve the project objectives that the project is
needs to be done project goals.
project objectives. and are on track. complete.
 Types of Resources

Manpower Facilities

Environment

Tools Financing
 Plan Resource Management

Inputs Tools & Techniques Outputs

1. Project Charter
1. Expert judgement
2. Project management plan 1. Resource management plan
2. Data representation
3. Project Documents 2. Team charter
3. Organisational theory
4. Enterprise environmental factors 3. Project documents updates
4. Meetings
5. Organisational process assets
 PROJECT MANAGEMENT METHODOLOGIES
Comparison

Agile Kanban Lean Waterfall Six Sigma

Waterfall provides
Lean is a problem- simple framework for
Agile project Task are represented Six Sigma is a method
solving tool for planning projects.
management visually on a board, that provides
eliminating waste and Tasks are in
methodology provides allowing team organization tools to
removing wasteful sequential order. The
flexible , iterative members to see the improve the capability
activities that don’t team completes one
design and build state of every piece of of their business
add value to the task or step then
process work at any time. processes.
process. performs the next
step.
Project Management Tools
1. Gantt Chart 11. Critical Path Methods (CPM)
2. Work Breakdown Structure (WBS) 12. Cost-Benefit Analysis (CBA)
3. Project Network Diagrams 13. Earned Value Management
4. Kanban Boards 14. Stakeholder Mapping
5. Risk Matrix 15. Feasibility Study
6. Timesheets 16. Project Pipeline Management
7. Project Dashboards
8. Project Reports
9. Agile Project Management
10. PERT
Gantt Chart
The Gantt chart is a visualization of work data over time; the units of work being tasks, or phases
and program increments at a higher level.

It is used to support the processes of schedule and dependency management.

PERT Diagram
Short for Program Evaluation Review Technique, a PERT diagram is a visual chart used to estimate how long a project will take with a high
degree of accuracy. PERT diagrams are very similar to Gantt charts.

PERT Diagram example

TASK 1 TASK 4 TASK 7

Duration: 4 days Duration: 3 days Duration: 2 days

TASK 2 TASK 5
START END
Duration: 6 days Duration: 6 days

TASK 3 TASK 6 TASK 8

Duration: 2 days Duration: 4 days Duration: 5 days
 Critical Path Method (CPM)

The Critical Path Method (CPM) is a step-by-step

project management technique for process planning

Task D Task E Task F
2 days 4 days 1 day that defines critical and non-critical tasks with the

goal of preventing time-frame problems and process

Task A
Start 3 days
Finish
bottlenecks.

Task B Task C
4 days 3 days Critical Path Method (CPM) technique is used to

complete projects on time by focusing on key tasks.

WBS Definition
 Creating a Work Breakdown Structure (WBS) involves subdividing the major product deliverables into smaller, more manageable components,
generally referred to as work packages.

 The WBS should:

- Describe “what” work needs to get done and not be concerned with who, when or how.
- Capture 100% of the known work. Work not describe in the WBS is outside the scope of the project.
- Expand over time as new work packages are identified (i.e., progressive elaboration).

 While sequencing the WBS is not important, it may be organized based on the selected project life-cycle process, which has implied order.
Waterfall
(Plan Driven)

Requirements

Analysis

Design
- Define project scope
- Stakeholder interviews
- User Research
- Requirements gathering Implementation
- Kick-off meeting

- High-level design Testing

- Design review
- Design revisions - Dev phase 1
- Stakeholder approval - Review Delivery
- Dev phase 2 - Testing
- Review - Revisions
Maintenance
- Deployment

Project Timeline
 Cost – Benefit Analysis
Context-specific
benefits

Benefits of process
change

Benefit Benefits of use of

knowledge

Cost of mitigation
and risk realization
Cost
Cost of acquisition
and implementation
 LEAN SIX SIGMA MODEL

Define the problem and the Analyse the process. Define Assure that improvements
objectives factors of influence will sustain

D M A I C
Define Measure Analyse Improve Control

What do we need to improve? Identify and implement

Can we measure this? improvements
 PROJECT
RISK
MANAGEMEN
T
PROCESS
Project Procurement using Project Life Cycle
 Project Quality
Management

Quality Planning Quality Assurance Quality Control

 BENEFITS OF PROJECT MANAGEMENT

• Avoid errors • Reduce of stress

• Avoid wastages • Tracking of each task

• Overcoming Procrastination • Able to finish on time

• Resources Managed Well • Managing with good governance

• Quality Is Maintained • Effective & Efficient