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Lecture 6-Pivot Table and Pivot Chart

The document discusses pivot tables and pivot charts, which are tools in Excel for summarizing and visualizing large amounts of data. It provides examples and steps for creating pivot tables and pivot charts, including selecting the data, choosing fields to summarize, and formatting the output.

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14 views

Lecture 6-Pivot Table and Pivot Chart

The document discusses pivot tables and pivot charts, which are tools in Excel for summarizing and visualizing large amounts of data. It provides examples and steps for creating pivot tables and pivot charts, including selecting the data, choosing fields to summarize, and formatting the output.

Uploaded by

trần thị ngọc trâm
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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LECTURE 6: PIVOT TABLE AND

PIVOT CHART
CONTENTS

Pivot table: Pivot chart:


Introduction of Pivot • Pivot Table • Create the Pivot chart
table and Pivot Chart • Pivot Table Selection • Pivot Chart Selection
• Example 1 and Example 2

2
INTRODUCTION

 How should we work with large amount of data?


 Manually create a number of summarization sheets that compute the data
 Create an outline to group the data elements into useable pieces and then summarize them.
 The process of working with large amount of data can be time-consuming and error prone.
→ Pivot table and Pivot Chart are the powerful tools in Excel in data processing for quickly combine
the data and see the relationships between the values

3
PIVOT TABLE

A Pivot Table is a table of statistics that summarizes the data of a more extensive table.
Pivot table:
 Allow the extraction of significance from a large, detailed set and it is a useful way to organize data.
 Help users to quickly combine the data and see the relationships between the values. However, it is
not a highly graphical means in displaying that data.
 Be particular useful if having long rows or columns that hold values needed to track the sums of and
easily compare to one another

4
PIVOT TABLE SELECTION
In order to create a Pivot table, the data need to be under the format that Pivot table feature can
understand. That is,
1. No blank lines can appear in the data
2. Each column must have a header
3. Data must be consistent
 Create a Pivot table: Insert --> Pivot Table --> Pivot Table

5
EXAMPLE 1
A Pet Store

Item Names Date Sold Customer name Cost of Item


Cat 01-Jan Jane 45
Dog 01-Feb Jane 33
Bird 01-Mar Jane 46
Cat 01-Jan Jo 45
Dog 01-Feb Jo 33
Bird 01-Mar Jo 46
Cat 01-Jan Mike 45
Dog 01-Feb Mike 33
Bird 01-Mar Mike 46
Cat 01-Jan Harry 45
Dog 01-Feb Harry 33
Bird 01-Mar Harry 46
Cat 01-Jan Sam 45
Dog 01-Feb Sam 33
Bird 01-Mar Sam 46
PIVOT TABLE CREATED
Sum of Cost of Customer
Item name
Item Names Harry Jane Jo Mike Sam Grand Total
Bird 46 46 46 46 46 230
Cat 45 45 45 45 45 225
Dog 33 33 33 33 33 165
Grand Total 124 124 124 124 124 620

Count of Cost of Item Item Names

Date Sold Bird Cat Dog Grand Total

01-Jan 5 5

01-Feb 5 5

01-Mar 5 5

Grand Total 5 5 5 15
EXAMPLE 2

Hotel Department Year Quarter Income Expenditures

Jackson Hotel Rooms 2006 Q1 31144 23904


Jackson Hotel Restaurant 2006 Q1 44103 49342
Jackson Hotel Catering 2006 Q1 46914 24917

Jackson Hotel Conference Facilities 2006 Q1 37515 23166

Jackson Hotel Rooms 2006 Q1 30869 51256


Miguel Ranch Restaurant 2006 Q1 29471 44079
Miguel Ranch Catering 2006 Q1 22879 43751

Miguel Ranch Conference Facilities 2006 Q1 52633 19403


PIVOT TABLE CREATED
PIVOT CHART SELECTION
 The data in Pivot table can be shown clearly using a chart. This chart is known as Pivot Chart.

10
PIVOT CHART CREATED

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