Written language

What are written communication skills?

• Those skills that use written words to deliver your point
• It is similar to verbal communication
• It uses grammar ,punctuation ,and words
• You need to practice writing and give attention to details
• It should be effective, ensure it is a clear, concise, complete and courteous
Core elements
• Conciseness
• Clarity
• Tone
• Active voice
• Grammar and punctuation
The 4 main language skills
• Listening
• Speaking
• Reading
• Writing
How to improve it?
• Know your goals
• Choose the right words and tone
• Use outlines
• Stay on the topic
• Edit and revise
Written language disorder
• Spoken language
• Attention –deficit
• Emotional disability
• Intellectual disability
• Deaf
• Autism spectrum disorder
Goals
• Future reference
• Record of evidence
• Measurement of progress
• Precedents
• Avoiding mistakes
Goals
• Effective decision making
• Organizational efficiency
Objectives
• Express the feelings after thing and observing
• Write legible articles
• Correct spellings of words
• Gain knowledge
• Can use stop signs appropriately
Objectives
• Able to write transcription , typography and dictation
• Able to use grammatical language
• Able to optimize the alignment of words ,phrases in sentences
• Will form pure sentences with different compositions
Techniques
• Listening process
• Integrating metacognitive strategies
• Communicative efficiency
• Learning experiences choosing targets
• What means?
• Planning
• Learners should be able to understand themselves
Techniques
• Montessori method
• Outlining method
• Independent imitation method
• Comparison method
Questions a writer asks
• How do I begin?
• What is my purpose?
• How do I make my point clear?
• How do I create a logical flow?
• How do I say what I mean?
• How to avoid grammatical errors?
Effective writing
• Fear of writing
• Visualize your audience
• Create a productive environment
• Make an outline or notes
• Just start
Effective writing
• Write the middle first
• Give orders
• Say thing directly
• Adopt a tone of confidence
Effective writing skills
• Organizing content
• Write spellings properly
• Use proper grammar and punctuations
• Writing titles correctly
• Confidentiality of written materials
C’s of effective writing
• The qualities which are essential for good business writing are collective
• These are most of time known as c’s of communication
• Most of them begin with “C”
C’s of Effective writing
• Clarity
• Correctness
• Conciseness
• Courtesy
• Credibility
C’s of effective writing
• Consideration
• Cliches, slangs and euphemisms
• Correct spellings
• Correct word order in a sentences
• Completeness
Strategies
• Language learning depends on listening
• Teaching speaking
• Developing reading skills
• Read as process
• The writing skill
Selecting writing materials
• Ask
• Determine the text types: emails, reports
• Textbook as material
• The internet
• Representative resources from mentors
Why it is important?
• A form of output
• Means of building fluency
• Way of developing accuracy
• Premier way to think
• Express your ideas
Why it is important?
• Way express creativity, uniqueness
• Indicate what you need
• Critical skill
• Personal touch
• Least expensive
Why it is important
• Permanent written record
• Clarity of expression
• Overcome the distance that separates the sender from
the receiver
Essentials
• Must command attention and get results
• Must be legible
• Should be carefully planned
• Ideas should be in logical manner
• Should have words and sentences structures
Essentials
• Each subject and each paragraph should have single topic
• A proper technique should be emphasized
• Use c’s of communication
• Use the “you attitude”
• Follow correct languages, proper grammar, and punctuation
Essentials
• Not possible to have good written communication without prewriting
• Final stage is editing
Knowledge while writing
• Language
• Topic
• Audience
• Stored writing plans
• Successfully perform task
Writing prompt
• Topic
• Genre
• Communicative purpose
• Target audience
• Features of the output expected
Stages
• Gathering information
• Generating ideas
• Goal setting
• Organizing
• Making a first draft
Stages
• Reading you work and redrafting
• Editing
• Final version
Classification
• Internal communication in form of memorandum, minutes and
reports
• External correspondences with clients-business letters and other
document
• External communication with the world at large press release and
report
Writing process
• Have goals and plan extensively
• Discovery of ideas
• Constant revision, even before any text
• Planning ,drafting ,revising and editing are recursive
• Feedback loop
Drawbacks
• Time consumption
• Loss of interest
• Not suited personalities
• Need to be taught
• Restricts spontaneity
Problems while choosing textbook
• Accuracy based
• Practice of certain target structures
• Insufficient preparation
• No sense of audience
• No sense of authenticity
Problems while choosing textbook
• Ideas to express rather invent your own
• No opportunity to creativity
• Test oriented
Motivation for process
• Clear purpose
• Topic of writing
• Creativity and imagination
• Prepare well
• Encourage collaborative group
Motivation for process
• Opportunity to write
• Constructive and positive feedback
• Treat errors strategically
• Sense of achievement from time to time
When ?
• Coursework
• Exams
• Lectures
• Tutorials
• Group work
• Presentations
Advantages
• Easy presentation of complex matters
• Use as reference
• Permanent record
• Back up
• Confirmation of oral communication
Disadvantages
• Expensive
• Time consuming
• Red-Taoism
• Useless for illiterate
• Sometimes makes quite impossible
You attitude
• The principle above lying says it is the reader that counts
• It is effectively used in letters
• By it the writer drafts his letter thinking about the reader
• It not only means writing from reader point instead put reader first
• Instead of writing getting 5% from organization better to write you will earn
5% from your savings account
Varieties
• A direct communication
• Indirect communication
Direct communication
• Magazine
• Advertisement
• Store displays
• Promotion copy
• Letter
Direct communication
• Reports
• Memos
Indirect communication
• Articles in business journal
• Trade magazines
• Company news bulletins
• House organs employee handbooks
• Newsletter
Issues
• Lack of knowledge
• Differences between styles of native countries
• Register and purpose
• Note taking
• Paraphrasing
Issues
• Academic conduct
• Use
• Engage
• Be aware
• disclose
Bibliography
• https://www.learnpick.com
• https://research.citehr.com
• www.nationlityyouthcommission.sl.com
• Writing skills in practice-Diana William
• Writing skills-Patricia wilcox peterson
Thank you