Time

Management &
Procrastination
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$86,400
Tell participants they have $86,400.00 to spend anyway they wish.
The only restrictions are that they cannot bank any money and if they
do not use any of the money they lose it. We then discuss why and
how they spent the money the way they did. I then tell them that
86400 are the number of seconds we have each day and that as often
as possible they should consider spending their time on things that
are important to them as they did with their money.

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Time Management

“Time Management refers to

managing time effectively so that the
right time is allocated to the right
activity”.

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Time Management

Time Management is using the

time available to you effectively in
order to get the task done.

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Time Management

Time Management is using the

time available to you effectively in
order to get the task done.

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Two Types of People

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Who among these
are you?
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 Whoever you are, time
remains the same. Isn’t it?

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Myths about Time Management
● Time management is nothing but common sense. I do well in
school, so I must be managing my time effectively.

● It takes all the fun out of life!!!

● Time management? I work better under pressure.

● No matter what I do, I won’t have enough time!

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The Truth About Time Management
Increases productivity.
Reduces stress.
Improves self-esteem.
Helps achieve balance in life.
Increases self-confidence
Helps you reach your goals!

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The Tasks
● The trainer shall list a number of tasks in the very beginning. The
students have to divide themselves into small groups. Every team will
perform the tasks that are listed. Every task will consume a bit of time.
The team that performs all the tasks successfully and uses least time will
be eventually the winner.
Tasks
● Paper Folds ( Make as objects as possible)
● Paper necklace ( Make the longest necklace using tiny paper balls)
● Paper bridge (Make the longest bridge using paper)

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Hard Time
● Ask the students to use their phone for 1 minute and
after they are done, for the next one minute ask them
to do jumping jacks / push-ups/ squats. Ask them
which minute according to them was longer. Discuss
on the issue.

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How long is a minute?
● Bring people to a room with no clocks (or where all
the clocks are covered)
● Take away their phones and watches
● Instruct them to stand up and shut their eyes
● Tell them to open their eyes when they think 60
seconds have passed

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There are 168 hours in a Week
Urgent Not Urgent

Important Do Now Plan to Do

Not Important Reject Resist
•‘Comfort’ activities, computer games, net surfing
•Trivial requests from others
•Apparent emergencies •Chat, gossip, text, social communications
•Interruptions and distractions
•Daydreaming, doodling over long breaks

Scrutinize and probe demands. Help originators •Unnecessary adjusting equipment

to re-assess. Wherever possible reject and avoid
these tasks. Habitual ‘comforters’ not true tasks. Non-
productive, de-motivational. Minimize or cease
altogether.
Plan to avoid them.

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Time wasters
• Emotions – Fear, Stress & Overwhelm.
• Laziness
• Waiting
• Distraction
• Delaying

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How to use time effectively.?
 Effective planning
 Setting goals
 Make a schedule
 Setting deadlines
 Prioritizing the activities
 Delegation of responsibilities
 Spending the right time on the right activity
 Set reasonable expectations (and remember that no one’s perfect)
 Reward yourself for achievement
 Revisit and revise your plan

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Revisit Your Values
● Knowing what is most valuable to you gives direction
to your life.
● Your energy should be oriented first toward things that
reflect the values that are most important.
● Examine your values to help you make time
management decisions.

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How to manage Time
● Making activity logs
● Goal setting
● Planning
● Prioritizing
● Scheduling

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Making activity logs
● Make a realistic estimate of the time spend during the
day on job orders
● Pinpoint the critical areas:-time spend on low value
jobs
● Finding the high yielding time of our day

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Form Goals…Set priorities
● Setting lifetime goals help you to chart your life course
& your career path
● Breakup your lifetime goal in smaller goals
● Make a daily TO-DO list
● Revise and update your list on daily bases & judge
your performance

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Where to start? Set Goals!
What is Important?
● Make your goals specific and concrete. Don’t be vague.
● Set both long-term goals and short-term ones to support them.
● Set a deadline for your goals.
● Integrate your goals: school, personal and career.
● Realize that goals change, but know which goals to stick to!

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Form Goals…Set priorities
● What’s important and what isn’t?
● What order do things need to be done in?
● Once you know what your priorities are, you need to plan out a
schedule for the semester, the week and the day.
● Acknowledge the realities of college schedules.
● Planning may seem hard at first, but the more you do it, the easier
and more natural it gets.

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Planning
Draw an action plan-
●A list of things that need to be done to

achieve your goals

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Prioritizing
● Make a TO-DO list
● Consider the value of the task before to do it-
“Is it worth spending your time and company resources”
● Prioritize your task-
“The most important jobs should be completed first
followed by other jobs”

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Scheduling
● Make a realistic estimate of how much you can do
● Plan to make the best use of the available time
● Preserve some contingency time to deal with
‘unexpected jobs’
● Minimize stress by avoiding over-commitment by
yourself and others.

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Planning Tools
Using a personal planning tool  Computer programs
will improve your productivity.  Apps
Examples of personal planning  Wall charts
tools :  Index cards
Electronic planners  Notebooks, etc.
Pocket diaries
Calendars

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Procrastination
● ‘Procrastination’ means putting off a task you should be doing.

● So, for example, you need to get your homework done, but
instead you make a cup of tea, then go on your phone, then have a
chat with someone in the kitchen… 40 minutes later you haven’t
even begun doing your homework.

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WHY DO WE PROCRASTINATE?
● A task may be too unpleasant to face, or too difficult, or very
tedious, or boring, or there simply may be so many other more
interesting things to pull your attention away that you struggle to
keep on track.
● This is certainly an issue in the digital age, when we all have
smartphones in our pocket and a world of distractions at our
finger tips.

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Forms of procrastination:
• Ignoring the task, hoping it will go away
• Underestimating how long it will take/overestimating your abilities and resources
• Telling yourself that poor performance is okay/insisting on perfection
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt you
• Talking about rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices

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How to Overcome Procrastination
● Win the mental battle by committing to being on time.
● Set and keep deadlines.
● Organize, schedule & plan.
● Divide a big job into smaller ones.
● Find a way to make a game of your work or make it fun.
● Reward yourself when you’re done.
● Tell your friends and roommates to remind you of
priorities and deadlines.
● Learn to say “no” to time wasters.
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Tackle Time Wasters
● Learn to recognize when you’re wasting time.
● Decide what you need to do and can realistically do.
● Learn how to say “NO” when you don’t have time.
● Return calls at your convenience. The phone is a major time
killer.
● Learn to say “I can’t talk right now. I’ll get back to you.”
● Wasting time is often linked to a lack of self-discipline.
● Ask yourself, “Do I really need to do this or not?”

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Learn to say “No!”
● Avoid the temptation to socialize when you’ve scheduled work.
● If friends ask you to join them last minute, decline outright, but
ask if you could get together later in the week.
● Socializing is important when you don’t have other things to
worry about!
● Study somewhere you won’t be tempted to chat, watch movies
or YouTube, or use social utilities like Facebook.
● Texts and binge watching are a major distraction.

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 “
Time is what we want
most, but what we use
worst.

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THANK YOU!