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Project Scheduling

The document discusses project management and defines what a project is. It outlines key characteristics of projects including having a definite start and end, unique product or service, and finite duration. The document also discusses elements of project planning and management including defining objectives, scheduling, and using techniques like Gantt charts.

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BasavarajaCM
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15 views

Project Scheduling

The document discusses project management and defines what a project is. It outlines key characteristics of projects including having a definite start and end, unique product or service, and finite duration. The document also discusses elements of project planning and management including defining objectives, scheduling, and using techniques like Gantt charts.

Uploaded by

BasavarajaCM
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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What is Project Management?

A project is an interrelated set of activities that


has a definite starting and ending point and
that results in a unique product. (service)

■ Management is generally perceived


as concerned with planning,
organizing, and control of an
ongoing process or activity.
■ Project management is concerned
with control of an important activity
for a relatively short period of time
after which management effort ends.
May 20, 2024 Dr.Bokkasam Sasidhar
Additional Definitions
• A project is a unique venture with a
beginning and an end, conducted by people
to meet established goals within parameters
of cost, schedule, and quality. Buchanan &
Boddy 92
• Projects are goal-oriented, involve the
coordinated undertaking of interrelated
activities, are of finite duration, and are all,
to a degree unique. Frame 95
Project Definitions Summarized
A project can be considered any series of
activities and tasks that have:
Specific objectives to be completed
within certain specifications,
Defined start and end dates,
Funding limits,
Human and nonhuman resources, and
Multifunctional focus.
Characteristics of Project

• A one-time focus
• A specific purpose and a desired result
• A start and a finish
• A time frame for completion
• A limited set of resources
• A logical sequence of interdependent
activities
• A clear user(customer, client) of the result

May 20, 2024 Dr.Bokkasam Sasidhar


Elements of Project Planning
 Define project objective(s)
 Identify activities
 Establish precedence relationships
 Make time estimates
 Determine project completion time
 Compare project schedule objectives
 Determine resource requirements to meet
objective

May 20, 2024 Dr.Bokkasam Sasidhar


The Project Team

■ Project team typically consists of a group of individuals from


various areas in an organization and often includes outside
consultants.
■ Members of engineering staff often assigned to project work.
■ Project team may include workers.
■ Most important member of project team is the project manager.
■ Project manager is often under great pressure because of
uncertainty inherent in project activities and possibility of failure.
Potential rewards, however, can be substantial.
■ Project manager must be able to coordinate various skills of
team members into a single focused effort.

May 20, 2024 Dr.Bokkasam Sasidhar


Project Manager
Responsibilities
1. Selecting a team
2. Developing project objectives and a plan for
execution
3. Performing risk management activities
4. Cost estimating and budgeting
5. Scheduling
6. Managing resources
Steps in Managing a Project
Steps in Managing a Project

Define the problem

Develop solution options

Plan the Project : what must be done ?, who will do it?, How will it be done ?
How much will it cost? ,what do we need to do?

Execute the plan

Monitor & Control Progress

Close Project
What was done well?
What should be improved?

May 20, 2024 Dr.Bokkasam Sasidhar


Project Life Cycles
Man Hours

Conceptualization Planning Execution Termination

Project Life Cycle Stages


Project Life Cycle

May 20, 2024 Dr.Bokkasam Sasidhar


Elements of Project Management
Project Scheduling
■ Project schedule evolves from planning documents, with focus
on timely completion.

■ Critical element in project management – source of most


conflicts and problems.

■ Schedule development steps:


1. Define activities, 2. Sequence activities,
3. Estimate activity times, 4. Develop schedule.

■ Gantt chart and CPM/PERT techniques can be useful.

■ Computer software packages available, e.g. QM for Windows,


Microsoft
May 20, 2024 Project. Dr.Bokkasam Sasidhar
Elements of Project Management
Gantt Chart
■ Popular, traditional technique, also known as a bar chart -
developed by Henry Gantt (1914).

■ Direct precursor of CPM/PERT for monitoring work progress.

■ A visual display of project schedule showing activity start


and finish times and where extra time is available.

■ Suitable for projects with few activities and precedence


relationships.

■ Drawback: precedence relationships are not always


discernible which limits chart’s use for smaller projects
May 20, 2024 Dr.Bokkasam Sasidhar
Gantt Chart
• Visual scheduling tool
• Graphical representation of information
• Show dependencies between tasks,
personnel, and other resources
allocations
• Track progress towards completion

May 20, 2024 Dr.Bokkasam Sasidhar


Building a Gantt Chart

• List all tasks and milestones from the


project along the vertical axis
• List time frame along the horizontal axis
Activity 1
Activity 2
Milestone

Time Frame: day 1 day 2 day3

May 20, 2024 Dr.Bokkasam Sasidhar


Building a Gantt Chart
• Activities: Create box the length of each activity time
duration
– E.g., activity one is scheduled from day1-day3

Activity 1
Activity 2

Time Frame: day 1 day 2 day3

May 20, 2024 Dr.Bokkasam Sasidhar


Building a Gantt Chart
• Dependencies: Show dependencies between
activities with arrows
– E.g., activity 2 cannot start until activity 1 is complete

Activity 1
Activity 2

Time Frame: day 1 day 2 day3…

May 20, 2024 Dr.Bokkasam Sasidhar


Gantt Charts
 Establish a time-phased network
 Can be used as a tracking tool

Benefits of Gantt charts


1. Easy to create and comprehend
2. Identify the schedule baseline network
3. Allow for updating and control
4. Identify resource needs

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