Types of

Report
Writing:
a. Investigation Report

b. Progress Report –
– follow up effect; it can simply be an accomplishment report.
c. Spot report or special report

– done after an incident took place in a certain area. It must be done

or acted upon within 24 hours.

d. Beat Inspection/after patrol report

– practiced written communication in station level.

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e. Situation Report
– done on a need basis, the commander has to know the actual
situation of a particular incident which can be a public interest.

f. formal report

- usually contains the following: introduction, summary, body,

conclusion, and recommendation.

g. arrest report

- they are used to document the event that transpired in the

apprehension of person under police custody.
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h. clearance report
- they are used to keep a record of the disposition of a
particular case.

i. crime report

-also known as fact sheets which includes suspect’s description,

corpus delicti, results of preliminary investigation and modus
operandi.
j. daily activity report-
a typical log which includes operation, location, amount of time spent
and brief dispositions.
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k. evidence report-
refers to documentation of the collection and preservation of
evidence as well as the participants in the chain of custody of the
evidence.

l. incident report
pertains to an account of the events not amounting to crimes but
caught the attention of the police assigned in a particular jurisdiction
such as calls for service.

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“
TYPES OF ADMINISTRATIVE
ISSUANCES:

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a. circulars-
admin instruction which are
directory, advisory or informative
in nature, more or less permanent
in duration. They usually deal with
subject such as delegation of
authority to be known by field
personnel, implementing
instructions or regulation.
b. general circulars-
-it contains administrative
instructions which are directory,
advisory, or informative in nature,
more or less general in application,
permanent in duration and requiring
compliance by or observance from
or information of the employees
and general public.
c. memorandum circulars-
- it deals with subjects such
as explanation or classification of
certain rules and regulations which
are complied with or executed by
subordinates.
d. office circulars-
they pertain to
communication informing the
majority in a particular directorate
or office only, not intended for
those in the field.
e. office orders
- they are purely internal,
instructions which are regulatory in
nature, mandatory in the character
and requiring definite compliance
by personnel.
f. special orders- g. letter directives-
it refers to - it contains routine
communications which are directives by which subordinate
directive affecting the status of headquarters/office are given
individual, such as appointment, instructions. Advice or information,
transfer, promotions, relief from its validity is for two years unless
the duty, separation and leave of sooner rescinded or superseded.
absence.
 i. standard operating
h. letter orders- procedures
it pertains to instructions sent in - they are set of instructions
the form of a letter to the persons regarding the procedures to be
concerned. Assignments, details, followed on a regular basis desired
designation, and other related by the chief of the director.
matters belong to this category. Submission of reports, maintenance
of motor vehicle, attendance and
similar activities are reflected in
SOP’s.
POLICE BLOTTER
▫ Refers to the records of daily events occurring with the area of responsibility/
territory/ jurisdiction of a given police command or unit. It contains material facts
and details concerning the event for legal and statistical purpose. It is an
informational record book that is useful for investigation/ evidentiary or referral
purposes.
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 - The contents of the entry – a police blotter should answer 5W’s and 1H along with
the disposition of the case. In answering the cardinals of investigation in the case disposition,
all such material details pertaining to the event, including the names of the victim, the suspect,
witness, the nature of the offense, the possible motive, the place, date, time, of occurrence
significant circumstances, the identity of the officer to whom the case is assigned and the
status of the case. The following transactions and incidents are entered in the police blotter:

1. Violations of ordinances and laws reported and/or discovered.

2. All calls in which any member of PNP is dispatch or takes official action.
3. all firearms, reports an information received by the police stations.
4. movement of detention prisoners with corresponding notations on the authority for
such movement .
5. vehicular and other types of incidents which require police action.
6. all injuries, bodies discovered, and suicides.
7. damage to property.
8. all cases to which a member of the PNP is involved.
9. all arrests and returns made.
10. miscellaneous cases, general and special orders, violations of the rules and
regulations, and any other reportable incident that the sub-station or station
commander or higher authorities requires to be recorded.
 PROCEDURES
IN MAKING THE
ENTRIES:
1. all entries in the police blotter 3. no erasures shall be made in the
shall be handwritten in a clear, entries. Corrections are made by
concise an simple manner. drawing one horizontal line over
such word or phrases and the actual
entry initiated by the police officer
2. only facts not opinion are entered making the correction.
into the blotter.

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In two or three
columns
Yellow Blue Red
Is the color of gold, butter Is the colour of the clear sky Is the color of blood, and
and ripe lemons. In the and the deep sea. It is located because of this it has
spectrum of visible light, between violet and green on historically been associated
yellow is found between the optical spectrum. with sacrifice, danger and
green and orange. courage.

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 7. every page of the blotter shall be an
interruptedly and chronologically filled
4. a pen with a black or blue ink is issued
up.no line or space shall be left blank
in making the entries.
between two entries.

5. falsification in the blotter or any 8. any development of the case to be

attempt to supress any information reflected in the blotter should be a new
therein is criminally and administratively entry at the time and day it was reported.
punishable. A reference to the previous entry number
of case shall be made.
6. the entries must be legibly written in
9. in every shift, the duty sergeant, under
long hand and consecutively numbered.
the supervision of the duty officer or
complaint desk officer, shall make the
actual entries in the blotter and at the end
of his tour of duty, they shall sign the
blotter.
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QUESTIONS??????