Quality Assurance System for

BDRRM Planning: Quality

Assessment Tool

Presenter: Aries B. Aquino

MDRRM Office-
Bautista, Pangasinan
Quality Assurance System for BDRRM Planning
TOPIC OBJECTIVES

• Gain working knowledge on reviewing the

BDRRM plan using the Quality
Assessment Tool and its process

Quality Assurance System for BDRRM Planning

 TOPIC
OUTLINE:
QUALITY ASSURANCE
SYSTEM FOR BDRRM
PLANNING

o Processes
o 9 Key Elements
o 12 Quality Benchmarks

Quality Assurance System for BDRRM Planning

 QUALITY ASSURANCE SYSTEM (QAS) FOR BDRRM PLANS
Introduction: QAS

Two Component of QAS • A system developed to ensure the

quality of BDRRM Plans through an
(2) Barangay Disaster accessible and user friendly monitoring
(1) Quality Assessment Risk Reduction and
Tool Management Plan and evaluation mechanism from the
Template barangay to the national level

• Aims to establish and strengthen the

capacities of communities to
anticipate, cope, and recover from
the negative impacts of emergency
occurrences and disasters at the local
level through quality-based local
DRRM planning and budgeting

• Ensure active and meaningful

community and sectoral
participation in the planning process

Quality Assurance System for BDRRM Planning

Quality Assessment Tool (QAT)
Components of QAS

• A tool to measures the “QUALITY” of

Barangay DRRM Plan
• It aids in the identification of gaps, needs,
recommendations, and development of
participatory action points on how to address
them and eventually enhance the plan to
effectively implement DRRM projects and
activities at the local level
• It has a Quality Assessment Portal (QAP) that
can be accessed online
• It contains a user-friendly digital copy of the
QAT, assessment results, and DRRM Officers
Profiles

Quality Assurance System for BDRRM Planning

BDRRRM Plan Template
Components of QAS

• It is a simple and user-friendly plan template that seeks to

support the enhancement of the current BDRRM Plans
• It is tabular in format which only requires necessary and
significant information that resulted from various
community-based and participatory disaster risk
reduction and management trainings and workshops
such as but not limited to:
 Community Profiling
 Community Risk Assessment
 Participatory Capacity and Vulnerability
Assessment
 Child-Centered Community Based Disaster Risk
Reduction and Management (CCCBDRRM)
 Incident Command System
 Contingency Planning

Quality Assurance System for BDRRM Planning

BDRRM Plan Template

• The simplified BDRRM Plan template sets

the minimum requirements of a BDRRM
Plan based on the Quality Assessment Tool
but provides opportunities for innovation
based on the context of the barangay,
municipality, province and region. The
community or the barangay can use their
respective local dialect to develop the plan

Quality Assurance System for BDRRM Planning

9 Key Elements of QAT
(2)
Organization
of Barangay
(2) Early DRRM
Warning Structure (2) Risk
System and Assessment
Evacuation and Analysis
Plan

(1) Policy (1) Resource

Support Allocation
9 Key
Elements

(1) (1)
Monitoring Involvement
and of Relevant
Evaluation Stakeholders

(1)
(1) Capacity
Community
Building
Awareness

Quality Assurance System for BDRRM Planning

Documents to be checked during the assessment

Contingency Plan
Multi-Hazard Vulnerability/Risk Maps
Evacuation Plans & Maps
Minutes of BDRRM Meetings
Certification of Safety Evacuation Centers
Local Policies (Creation of BDRRMC/DRRM Fund Allocation/BDRRM Plan
Adoption, Others)
Capacity Building Certificates of BDRRMC members
MOA/MOU with Private or Business Sectors on preposition of Goods
Barangay Development Plan
Annual Investment Plan
DRRM Fund Utilization Report

Quality Assurance System for BDRRM Planning

Quality Benchmarks
A. Organization of BDRRM Structure
A1. Barangay DRRM Committee is
organized and satisfies the following
criteria
Criteria:
A. With illustrative organizational
structure of the BDRRM Committee
(i.e. organogram) reflecting the four
thematic areas
B. Members of the BDRRM Committee
are identified with representing
organizations
C. Has specific roles and
responsibilities of the BDRRMC
D. With regular quarterly meetings of
the BDRRMC

Quality Assurance System for BDRRM Planning

 Quality Benchmarks
A. Organization of BDRRM Structure
A1. Barangay DRRM Committee is
organized and satisfies the following
criteria
Criteria:
E. With tasks identified for each of the
BDRRMC members/sub-committees
that are specific to at least five (5)
of the following functions

• Operation and Admin • Evacuation and Camp Management

• Research and Planning • Relief Distribution
• Transportation • Health/First Aid and Psychosocial
Support
• Communication and Warning
• Fire Management
• Security and Safety
• Post Damage Assessment and Needs
• Education
Analysis
• Protection
• Livelihood
• Damage Control
• Infrastructure/shelter
• Rapid Damage Assessment and Needs
Analysis
• Search, Rescue and Retrieval

Quality Assurance System for BDRRM Planning

Quality Benchmarks
A. Organization of BDRRM Structure
A2. Membership in the BDRRM Committee includes
representation from sectoral groups in the
community
The BDRRMC has representation from organized and
active sectoral groups in the barangay
Criteria:
A. At least 2 civil society organizations representing most
vulnerable and marginalized sectors such as children,
women, pregnant and lactating mothers, persons with
disability, elderly and indigenous people
B. Schools as represented by the appointed DRRM
Coordinator, School Principal or person in authority
C. Faith-based organizations
D. Livelihood sectors (ex. fisher folks, farmers, business,
cooperatives, informal workers)
E. Environmental sector (if there is any)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
B. Risk Assessment

B1. Vulnerable groups participate in

community risk assessment
Criteria:
A. Community risk assessment is participated by:
• Children and youth
• Women
• Pregnant and lactating mothers
• Persons with disability
• Elderly
• Indigenous people (if applicable)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
B. Risk Assessment

B1. Vulnerable groups participate in

community risk assessment
Criteria:
B. Community risk assessment is participated by:
• Children and youth
• Women
• Pregnant and lactating mothers
• Persons with disability
• Elderly
• Indigenous people (if applicable)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
B. Risk Assessment
B2. Risk assessment is specific to identified
hazards and is linked to the development of
programs, projects and activities
Criteria:
A. Priority hazards in the community are identified
B. Hazard, vulnerability and capacity maps are
included in the plan
C. Database of elements at risk per priority hazard with
the following information is organized into high,
medium and low risk:
• Number of affected families
• Number of affected individuals disaggregated by age, sex and
abilities
• Number affected community structures and business establishments
• Affected livelihoods
• Affected ecosystems e.g. terrestrial, aquatic, etc. Indigenous people (if
applicable)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
B. Risk Assessment

B2. Risk assessment is specific to identified

hazards and is linked to the development of
programs, projects and activities
Criteria:
D. Major issues concerning children and persons with
disability are identified:
• Issues on children and persons with disability protection such as
neglect, abuse, exploitation, child labor, trafficking and recruitment
into armed groups
• Disruption of classes
• Proneness to diseases and illnesses
• Loss of important documents such as birth certificates and school
records
• Loss of shelters
• Injury, psychosocial distress and separation from family members
during disasters or emergencies

Quality Assurance System for BDRRM Planning

Quality Benchmarks
B. Risk Assessment

B2. Risk assessment is specific to identified

hazards and is linked to the development of
programs, projects and activities
Criteria:
E. Analysis of vulnerabilities and capacities is specific
to the identified hazard (in narrative or tabular
format)
F. Identified vulnerabilities are linked to the
development of programs, projects and activities per
thematic area i.e. preparedness, prevention and
mitigation, response, recovery and rehabilitation

Quality Assurance System for BDRRM Planning

Quality Benchmarks
C. Resource Allocation

C1. Programs, projects, and activities in the plan

are clustered per thematic area with clear
targets and timeframes, and are resourced
properly
Criteria:
A. Programs, projects and activities in the BDRRM plan
are:
• Organized per thematic area
• With expected output
• With timeframe
• With budget

Quality Assurance System for BDRRM Planning

Quality Benchmarks
C. Resource Allocation

C1. Programs, projects, and activities in the plan

are clustered per thematic area with clear
targets and timeframes, and are resourced
properly
Criteria:
B. Budget estimates and other possible sources of funds
are determined in the thematic plan:
• 5% DRRM fund
• 1% BCPC fund
• 5% GAD fund
• 10% SK fund
• 20% development fund
• Other sources such as municipal/city or provincial
DRRM fund, I/NGOs

Quality Assurance System for BDRRM Planning

Quality Benchmarks
C. Resource Allocation

C1. Programs, projects, and activities in the plan are clustered per
thematic area with clear targets and timeframes, and are
resourced properly
Criteria:
C. Programs, projects and activities addressing the major issues/concerns for
children and persons with disability are identified in the plan:
• Issues on children and persons with disability protection such as neglect, abuse,
exploitation, child labor, trafficking and recruitment into armed groups
• Disruption of classes
• Being prone to diseases and illnesses
• Loss of important documents such as birth certificates and school records
• Loss of shelters
• Injury, psychosocial distress and separation from family members during
disasters or emergencies

Quality Assurance System for BDRRM Planning

Quality Benchmarks
C. Resource Allocation

C1. Programs, projects, and activities in the plan are clustered per
thematic area with clear targets and timeframes, and are
resourced properly
Criteria:
D. BDRRM plan is integrated in the approved barangay development plan and
annual investment plan

Quality Assurance System for BDRRM Planning

Quality Benchmarks
D. Involvement of Relevant Stakeholders

D1. Relevant stakeholders are with

specific roles in the
implementation of the plan
Criteria:
A. Stakeholders are assigned with
specific roles in the identified
programs, projects and activities in
any of the thematic area:
• Families
• Sectoral groups (ex. school, academe,
faith-based, livelihood, private sector)
• Barangay officials
• Local government units/agencies (at the
municipal/city, provincial, regional or
national level)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
D. Involvement of Relevant Stakeholders

D1. Relevant stakeholders are with

specific roles in the implementation
of the plan
Criteria:
B. Issues concerning the following most
vulnerable groups were addressed in the
identified programs, projects and activities
in any of the thematic area:
• Children and youth
• Women
• Pregnant and lactating mothers
• Persons with disability
• Elderly
• Indigenous people (if applicable)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
E. Capacity Building

E1. Minimum capacity building needs and procurement of basic response

equipment for the BDRRMC are identified in the plan
Criteria:
A. The identification of the following capacity building needs, if not yet identified as
current capacities of the BDRRMC and relevant stake holders, should be included
in the Plan: (Also check the box if the capacity building activity is already
acquired):
• Orientation on RA 10821 (Children’s Emergency Relief and Protection Act)
• Orientation on RA 10121 (Philippine Disaster Risk Reduction and Management Act)
• Orientation on Pre-Disaster Risk Assessment
• Orientation on Protocol for Management of the Dead & Missing
• Orientation on Camp Management
• Orientation on Incident Command System

Quality Assurance System for BDRRM Planning

Quality Benchmarks
E. Capacity Building

E1. Minimum capacity building needs and procurement of basic response

equipment for the BDRRMC are identified in the plan
Criteria:
B. The procurement of the following basic emergency response equipment (13), if not
yet included in the current capacity of the barangay, should be included in the plan:
(Also check the box if item is already acquired.) Children and youth

• Spine board • Boots

• Axe • Ropes
• Emergency kit • Search light
• Hand-held radio • Fuel
• Batteries • Flash light
• Chain saw (optional)
• Helmet/hard hat • Others (please specify)
• Megaphone
• Portable generator or equivalent (e.g.
solar panel) Quality Assurance System for BDRRM Planning
Quality Benchmarks
F. Community Awareness Raising and Education
F1. Regular community awareness activities for
educating high-risk households on family
preparedness are identified in the plan
Criteria:
A. Conduct of community drills/simulation exercises
are identified, but no specific schedule or regularity
B. Regular conduct of community drill/simulation
exercises for the priority hazards at least twice a
year is included in the plan
C. Plan includes activities to be conducted at least
every quarter where families can be educated on
developing preparedness plans:
• Family development sessions
• Community assembly/forum
• Distribution of IEC material

Quality Assurance System for BDRRM Planning

Quality Benchmarks
G. Monitoring and Evaluation

G1. Participatory monitoring and evaluation

mechanism for plan implementation is identified
Criteria:
A. There is an identified mechanism to monitor and
evaluate progress of DRRM plan implementation:
• Regular meeting of the BDRRMC
• Conduct of simulations/drills
• Community assemblies/forums
• Comments/feedback through suggestion box
B. The identified monitoring and evaluation mechanism
includes:
• What to monitor/evaluate
• Frequency of monitoring/evaluation
• Who will monitor/evaluate
• Means of verification
Quality Assurance System for BDRRM Planning
Quality Benchmarks
G. Monitoring and Evaluation

G1. Participatory monitoring and

evaluation mechanism for plan
implementation is identified
Criteria:
C. Sectoral and vulnerable groups have
roles and responsibilities in monitoring
and evaluation of plan implementation

Quality Assurance System for BDRRM Planning

Quality Benchmarks
H. Policy Support

H1. Local policies are in place to support

implementation of BDRRM plan
Criteria:
A. local policy (ex. EO, ordinance, resolution)
creating the BDRRM committee with roles and
responsibilities is approved
B. With a resolution adopting the BDRRM plan
C. Approved appropriation ordinance of the
barangay that includes utilization of the local
DRRM fund
D. With other local policies (ex. EO, ordinance,
resolution) institutionalizing DRR measures, e.g.
conduct of regular community drills, solid waste
management, etc. (Enumerate the local policies in
place.)
__________________________________
Quality Assurance System for BDRRM Planning
Quality Benchmarks
I. Early Warning System and Evacuation Plan
I1. The identified early warning system is specific
to priority hazards and is appropriate for the
most vulnerable population/s
Criteria:
A. Early Warning System is present but not specific for
priority hazards in the community
B. Early Warning System is specific for priority hazards
C. Early warning system is appropriate for the most
vulnerable population/s
• Children and youth
• Women
• Pregnant and lactating mothers
• Persons with disability
• Elderly
• Indigenous people (if applicable )

Quality Assurance System for BDRRM Planning

 Quality Benchmarks
I. Early Warning System and Evacuation Plan
I1. Evacuation plan takes into consideration
the capacity of identified evacuation
centers, safe routes, needs of evacuees and
system for registration
Criteria:
A. Has a tabulation of identified and appropriate
evacuation center/facility in the community and the
capacity of each evacuation center/facility to
accommodate families
B. If the identified evacuation centers are private
residences and schools (public or private), a written
agreement (ex. MOA, MOU) should be in place stating
evacuation coordination and management
C. A map is available that locates the identified evacuation
centers/facilities in the community and the safe routes to
access it

Quality Assurance System for BDRRM Planning

 Quality Benchmarks
I. Early Warning System and Evacuation Plan
I1. Evacuation plan takes into consideration the capacity of
identified evacuation centers, safe routes, needs of
evacuees and system for registration
Criteria:
D. Plan describes how the following basic provisions will be delivered to
evacuees in the identified evacuation center/facility:
• Food and Non-Food Items (ex. clothing, blanket, mosquito net)
• Drinking water
• Basic medicines and medical supplies
• Hygiene kits
• Children, pregnant women, persons with disability and elderly friendly
spaces
• Breastfeeding spaces/stations
• Non-human spaces (ex. spaces for livestock)
• Genderized WASH facilities such as toilets, bathrooms
• Family reunification mechanisms/processes
Quality Assurance System for BDRRM Planning
Quality Benchmarks
I. Early Warning System and Evacuation Plan

I1. Evacuation plan takes into

consideration the capacity of identified
evacuation centers, safe routes, needs
of evacuees and system for registration
Criteria:
E. Plan includes a master list of families to be
accommodated for each identified
evacuation center/facility, or a system of
registration for each evacuation
center/facility is identified
F. Plan includes construction of an evacuation
center (optional, if applicable)

Quality Assurance System for BDRRM Planning

Quality Benchmarks
A1 – I2 QBs
REMARKS: (* required)
(Please record your findings and analysis on the identified gaps pertaining to this Quality
Benchmark. What are the gaps, and why are they not in place?)

Examples:
1. Risk assessment is not participated by vulnerable groups especially children, persons
with disability, etc.
2. No list of identified population at risk per hazard

Quality Assurance System for BDRRM Planning

INNOVATIVE APPROACH TO DRRM

NOTE (Please record any Disaster Risk Reduction and

Management innovations by the barangay as reflected in the plan
i.e. initiatives that your barangay is doing differently through which
you are demonstrating results.)

Quality Assurance System for BDRRM Planning

Scoring and Interpretation

SCORE: 20 and below 21-30 31-36

Low Quality Medium Quality High Quality

INTERPRETATION: The plan has some of the The plan has met some The plan has adequately
key elements of a of the criteria of a met the criteria of a
BDRRM Plan but needs quality BDRRM Plan. quality BDRRM Plan.
improvement.

Quality Assurance System for BDRRM Planning

Barangay Disaster Risk Reduction and Management Budgeting

DRRM BUDGET
TOTAL DRRM BUDGET TOTAL DRRM BUDGET AFTER
UTILIZATION FROM
FROM PREVIOUS PLANNING UPDATING OF PLAN
PREVIOUS PLANNING
CYCLE/YEAR (PHP) (PHP)
CYCLE/YEAR (%)

(How much DRRM budget was allocated in the previous planning cycle/year as
indicated in the BDRRM plan? What percentage was utilized? How much is the
allocated amount after your updating of the BDRRM plan?)

Quality Assurance System for BDRRM Planning

Recommendation for Improvement of Plan

Summary of Gaps
Recommendations Technical
(Generated from the TA Provider Timeframe
and Actions Assistance Needs
remarks per QBs)

Quality Assurance System for BDRRM Planning