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Project Management

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Olayioye Olaoluwa
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136 views

Project Management

Uploaded by

Olayioye Olaoluwa
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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INTRODUCTION TO PROJECT

MANAGEMENT

PRESENTED BY CWG
EMMANUEL EFFIONG
What is a Project?

A project is a temporary endeavor undertaken to


produce a unique product or service

Temporary Characteristics Unique


of
Projects
 Temporary – Definitive beginning and end
 Unique – New undertaking, unfamiliar ground
Project Success

Customer Completed within


Requirements satisfied allocated time frame

Completed within Accepted by the


allocated budget customer
Project Failure

Poor Requirements
Scope Creep
Gathering

Unrealistic planning Lack of resources


and scheduling
What Is Project Management

Project Management is the application of skills,


knowledge, tools and techniques to meet the needs
and expectations of stakeholders for a project.
 The purpose of project management is prediction and
prevention, NOT recognition and reaction
Triple Contraint

Time

Quality
Cost Scope
Triple Contraint
Increased Scope = increased time + increased cost

Tight Time = increased costs + reduced scope

Tight Budget = increased time + reduced scope.


Key Areas of Project Management

 Scope Management
 Issue Management
 Cost Management
 Quality Management
 Communications Management
 Risk Management
 Change Control Management
Scope Management
 Project Scope Management is the process to ensure that the
project is inclusive of all the work required, and only the work
required, for successful completion.
 Primarily it is the definition and control of what IS and
IS NOT included in the project.
Scope Management
 Primarily it is the definition and control of what IS and
IS NOT included in the project.
Issue Management
 Issues are restraints to accomplishing the deliverables of the
project.
 Issues are typically identified throughout the project and
logged and tracked through resolution.
 In this section of the plan the following processes are depicted:
 Where issues will be maintained and tracked
 The process for updating issues regularly
 The escalation process
 The vehicle by which team members can access documented issues
Issue Management
 Issues are restraints to accomplishing the deliverables of the
project.
 Typically identified throughout the project and logged and
tracked through resolution.

Issue… already impacting the cost, time or quality


Cost Management
 This process is required to ensure the project is
completed within the approved budget and includes:
 Resource Planning - The physical resources
required (people, equipment, materials) and what
quantities are necessary for the project
 Budget
Budget estimates
Baseline estimates
Project Actuals
Cost Management
 This process is required to ensure the project is
completed within the approved budget and includes:

Resources Budget
people
equipment
materials
Quantities
Quality Management
 Quality Management is the process that insure the
project will meet the needs via:
Quality Planning, Quality Assurance, and Quality
Control
Clearly Defined Quality Performance
Standards
How those Quality and Performance Standards
are measured and satisfied
How Testing and Quality Assurance Processes
will ensure standards are satisfied
Continuous ongoing quality control
Quality Management
 Quality Management is the process that insure the
project will meet the needs

“conformance to requirements”

“fitness for use”

“the totality of characteristics of an


entity that bear on its ability to
satisfy stated and implied need’
Communications Management

 This process is necessary to ensure timely and appropriate


generation, collection, dissemination, and storage of project
information using:
 Communications planning
 Information Distribution
 Performance Reporting
 Define the schedule for the Project Meetings (Team, OSC,
ESC), Status Meetings and Issues Meetings to be implemented

• OSC – Operation Safety Commitee


• ESC – Environmental Safety Commitee
Communications Management

 This process is necessary to ensure timely and appropriate


generation, collection, dissemination, and storage of project
information
Risk Management
 Risk identification and mitigation strategy
 When\if new risks arise
 Risk update and tracking
Risk Management
 Risk identification and mitigation strategy
 Risk update and tracking

Risk… POTENTIAL negative impact to


project

Tree – location, accessibility, Weather


ownership
Change Control Management

 Define how changes to the project scope will


be executed
 Formal change control is required for all of the following

1.Scope Change
2.Schedule changes
3.Technical Specification Changes
4.Training Changes
 All changes require collaboration and buy-in via the project
sponsor’s signature prior to implementation of the changes
Change Control Management

 Define how changes to the project scope will


be executed

Scope Technical Specification


Change Changes

Schedule
changes
All changes require collaboration and buy in via the project sponsor’s signature
prior to implementation of the changes
Project Life Cycle
Initiation Phase

 Define the need


 Return on Investment Analysis
 Make or Buy Decision
 Budget Development
Definition Phase
 Determine goals, scope and project constraints
 Identify members and their roles
 Define communication channels, methods, frequency
and content
 Risk management planning
Planning Phase
 Resource Planning
 Work Breakdown Structure
 Project Schedule Development
 Quality Assurance Plan
Work Breakdown Structure

 For defining and organizing the


total scope of a project
 First two levels - define a set
of planned outcomes that
collectively and exclusively
represent 100% of the project
scope.
 Subsequent levels - represent
100% of the scope of their
parent node
Implementation Phase
 Execute project plan and accomplish project goals
 Training Plan
 System Build
 Quality Assurance
Deployment Phase
 User Training
 Production Review
 Start Using
Closing Phase
 Contractual Closeout
 Post Production Transition
 Lessons Learned
Project Management Tools

 PERT Chart- designed to


analyze and represent the
tasks involved in completing a
given project

 Gantt Chart - popular type of


bar chart that illustrates a
project schedule
Role of a Project Manager

• Project issues
• Disseminating project information • Implementing standard processes
• Mitigating project risk • Establishing leadership skills
• Quality • Setting expectations
• Managing scope • Team building
• Metrics • Communicator skills
• Managing the overall work plan

Process People
Responsibilities Responsibilities
34

THANK YOU.

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