Shelly Cashman:

Microsoft Word 2021

Module 5: Creating a Resume and
Sharing Documents

©©2023
2023Cengage
CengageLearning.
Learning. All
AllRights
RightsReserved.
Reserved.MayMaynot
notbebecopied,
copied,scanned,
scanned,ororduplicated,
duplicated,ininwhole
wholeororininpart,
part,except
exceptforforuse
useasaspermitted
permittedinina license
a licensedistributed
distributed
with
witha certain
a certainproduct
productororservice
serviceororotherwise
otherwiseonona password-protected
a password-protectedwebsite
websiteforforclassroom
classroomuse.
use. 1
 Objectives (1 of 2)

• Use a template to create a document

• Change document margins
• Personalize a document template
• Customize theme fonts and theme colors
• Create and modify a style
• Create, modify, and insert a building block
• Export a Word document to a PDF file and edit a PDF file in Word

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 2
 Objectives (2 of 2)
• Check document compatibility
• Share a document on OneDrive
• Get a sharing link
• Send a Word document using email
• Save a Word document as a webpage
• Format text as a hyperlink
• Change a style set
• Highlight text

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 3
 Project-Resume

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 4
 Using a Template to Create a Resume (1 of 20)
• To Create a New Document from an Online Template
− Click File on the ribbon to open the Backstage view and then click New in Backstage
view to display the New screen
− Type the desired search text in the “Search for online templates” box and then click the
Start searching button to display a list of online templates
− Scroll through the list of templates list and then click the desired template
− Click the Resume thumbnail to select the template and display it in a preview window
− Click the Create button to create a new document based on the selected template

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 5
 Using a Template to Create a Resume (2 of 20)

• To Set Custom Margins

− Click the Margins button to display the Margins gallery
− Click Custom Margins in the Margins gallery to display the Page Setup dialog box.
If necessary, click the Margins tab
− Type the desired values in the Top, Bottom, Left, and Right boxes
− Click the OK button to set the custom margins

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 6
 Using a Template to Create a Resume (3 of 20)

• To Enter Text in a Content Control

− Click the content control to be modified
− Type the desired text

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 7
 Using a Template to Create a Resume (4 of 20)

• To Delete a Content Control

− Right-click the selected content control to display a shortcut menu
− Click “Remove Content Control” on the shortcut menu to delete the selected content
control, which also deletes the placeholder text contained in the content control

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 8
 Using a Template to Create a Resume (5 of 20)

• To Create Custom Theme Fonts

− Click the Fonts button to display the Fonts gallery
− Click Customize Fonts in the Fonts gallery to display the Create New Theme Fonts
dialog box
− Select the desired fonts in the Heading font and Body font boxes
− Type the desired name for the theme font
− Click the Save button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 9
 Using a Template to Create a Resume (6 of 20)

• To Create Custom Theme Colors

− Click the Colors button to display the Colors gallery
− Click Customize Colors in the Colors gallery to display the Create New Theme
Colors dialog box
− Select the desired colors
− Type the desired name for the theme color
− Click the Save button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 10
 Using a Template to Create a Resume (7 of 20)
• To Use Cut and Paste to Move Table Rows and Paragraphs with Source Formatting
− Select the row and heading paragraph to be moved
− Click the Cut button to cut the selection and place it on the Office Clipboard
− Position the insertion point at the location where the cut text is to be moved
− Click the Paste arrow to display the Paste menu
− Point to the “Keep Source Formatting” button on the Paste menu to display a Live Preview
of that paste option
− Repeat as needed

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 11
 Using a Template to Create a Resume (8 of 20)

• To Copy and Paste a Table Row

− Select the row to be copied
− Click the Copy button to copy the row to the Office Clipboard
− Click the Paste button to paste the copied item below the selection
• To Delete a Row and Paragraph
− Select the paragraph heading and associated table row
− Press DELETE to delete the selected text and ensure the document has one page
only

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 12
 Using a Template to Create a Resume (9 of 20)

• To Create a Building Block

− Select the text to be a building block
− Display the Insert tab
− Click the Quick Parts button to display the Quick Parts gallery
− Click “Save Selection to Quick Part Gallery” to display the New Building Block
dialog box
− Type the desired name in the Name text box
− Click OK

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 13
 Using a Template to Create a Resume (10 of 20)
• To Modify a Building Block
− Click the “Explore Quick Parts” button to display the Explore Quick Parts gallery
− Right-click the desired building block to display a shortcut menu
− Click Edit Properties to display the Modify Building Block dialog block
− Click the Gallery arrow and then click AutoText to change the gallery in which the
building block will be placed
− Type the desired name in the Name text box
− Click OK
− Click Yes when asked

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 14
 Using a Template to Create a Resume (11 of 20)
• To Use AutoComplete
− As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will
appear
− Press ENTER to instruct Word to finish your typing with the word or phrase that appeared
in the AutoComplete ScreenTip

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 15
 Using a Template to Create a Resume (12 of 20)
• To Insert a Building Block
− Click the desired content control to select it, then type the desired name
− Press F3 to instruct Word to replace the building block name with the new name

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 16
 Using a Template to Create a Resume (13 of 20)
• To Delete a Row
− Position the insertion point at the desired location to delete
− Display the Layout tab
− Click the Delete button to display the Delete menu
− Click Delete Rows on the Delete menu to delete the row containing the insertion point

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 17
 Using a Template to Create a Resume (14 of 20)
• To Remove Bullets from a Paragraph
− Display the Home tab
− With the Insertion point in the bulleted paragraph, click the Bullets button to remove
the bullet from the paragraph
• To Resize Table Columns
− Position the pointer on the column boundary to the right of the column to adjust so
that the pointer changes to a double-headed arrow split by two vertical bars
− Drag the column boundary to the right so that Word adjust the column width

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 18
 Using a Template to Create a Resume (15 of 20)
• To Enter a Line Break
− Press SHIFT+ENTER to insert a line break character and move the insertion point to the
beginning of the next physical line

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 19
 Using a Template to Create a Resume (16 of 20)
• To Decrease Indent of a Paragraph
− With the insertion point in the paragraph to indent, click the Decrease Indent button to
decrease the indent of the current paragraph

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 20
 Using a Template to Create a Resume (17 of 20)
• To Change a Bullet to a Predefined Symbol
− Select the bulleted list
− Click the Bullets arrow to display the Bullets gallery
− Click the desired bullet character in the Bullets gallery

• To Create a Paragraph Style

− Click the More button in the Styles gallery to expand the gallery
− Click “Create a Style” in the Styles gallery to display the Create New Style from Formatting dialog
box
− Type the desired style name in the Name text box
− Click the OK button to create the new style and add it to the Styles gallery

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 21
 Using a Template to Create a Resume (18 of 20)

• To Reveal Formatting
− Position the insertion point in the text for which you want to reveal formatting
− Press SHIFT+F1 to display the Reveal Formatting pane, which shows formatting
applied to the location of the insertion point
− Close the Reveal Formatting pane by clicking its Close button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 22
 Using a Template to Create a Resume (19 of 20)

• To Modify a Style Using the Styles Dialog Box

− Right-click the style name to modify in the Styles gallery to display a shortcut menu
− Click Modify on the shortcut menu to display the Modify Style dialog box
− Make the desired style modifications in the Modify Style dialog box
− Click the OK button to close the dialog box and apply the style changes to the
paragraphs in the document

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 23
 Using a Template to Create a Resume (20 of 20)

• To Center Page Contents Vertically

− Click the Page Setup Dialog Box Launcher to display the Page Setup dialog box
− Click the Layout tab to display the Layout sheet
− Click the Vertical alignment arrow to display the list of alignment options and then
click Center in the list
− Click OK to center the page contents vertically on the screen

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 24
 Sharing a Document with Others (1 of 9)

• To Insert a Quick Part

− Click the “Explore Quick Parts” button to display the Quick Parts menu
− Click “Building Blocks Organizer” on the Explore Quick Parts menu to display the
Building Blocks Organizer dialog box
− Click the Gallery heading in the building blocks list to sort the building blocks by
gallery
− Click the building block to insert
− Click the Insert button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 25
 Sharing a Document with Others (2 of 9)
• To Export a Word Document to a PDF File and View the PDF File in Adobe Reader
− Open the Backstage view and then click Export tab in Backstage view to display the
Export screen
− If necessary, click “Create PDF/XPS Document” in the Export screen to display
information about creating PDF/ XPS documents in the right pane
− Click the “Create PDF/XPS button” in the right pane to display the Publish as PDF
or XPS dialog box
− Navigate to the desired save location

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 26
 Sharing a Document with Others (3 of 9)

• To Save a Word Document as a PDF File and View the PDF File in Adobe Reader
(cont.)
− If necessary, click the “Save as type” arrow and then click PDF
− If necessary, place a check mark in the “Open file after publishing” check box so
that Word will display the resulting PDF document in Adobe Reader
− Click the Publish button to create the PDF document from the Word document and
then, because the check box was selected, open the resulting PDF document in
Adobe Reader

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 27
 Sharing a Document with Others (4 of 9)
• To Open a PDF File from Word to Edit It
− Open Backstage view and then click Open in Backstage view to display the Open
screen
− Navigate to the location of the PDF file to be opened
− If necessary, click the File Type arrow to display a list of file types that can be
opened by Word
− Click PDF Files in the File Type list
− Click the desired PDF file to open
− Click the Open button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 28
 Sharing a Document with Others (5 of 9)

• To Check Document Compatibility

− Open Backstage view and then, if necessary, click Info tab in Backstage view to
display the Info screen
− Click the “Check for Issues” button in the Info screen to display the Check for
Issues menu
− Click Check Compatibility on the Check for Issues menu to display the Microsoft
Word Compatibility Checker dialog box, which shows any content that may not be
supported by earlier versions of Word
− Click the OK button to close the dialog box

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 29
 Sharing a Document with Others (6 of 9)
• To Save a Word 365 Document in an Earlier Word Format
− Open Backstage view and then click Export in Backstage view to display the Export screen
− Click “Change File Type” in the Export screen to display information in the right pane about various Word file
types
− Click “Word 97-2003” in the right pane to specify the new file type
− Click the Save As button in the right pane to display the Save As dialog box
− If necessary, navigate to the desired save location
− Click Save, which may display the Microsoft Word Compatibility Checker dialog box before saving the
document
− If the Microsoft Word Compatibility Checker dialog box is displayed, click its Continue button to save the
document on the selected drive with the current file name in the specified format

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 30
 Sharing a Document with Others (7 of 9)

• To Share a Document on OneDrive

− Click the Share button in the upper-right corner of the ribbon to open the Share pane
− Type the email address(es) of the person(s) with whom you want to share the
document, click the box arrow so that you can specify Can edit, and then type a
message to the recipient(s)
− Click the Share button in the Share pane to send the message along with a link to the
document on OneDrive to the listed recipients

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 31
 Sharing a Document with Others (8 of 9)
• To Get a Sharing Link

− If necessary, click the Share button in the upper-right corner of the ribbon to open the Send link dialog box

− Click “Copy link” at the bottom of the Send link dialog box to display options for obtaining a link to a document on OneDrive
in the right pane
− Click the “Anyone with a link can edit” button in the Send link dialog box to open the link settings box.

− Click the Allow editing check box to remove the check mark

− Click the Apply button to create the link associated with the file on OneDrive

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 32
 Sharing a Document with Others (9 of 9)
• To Remove a Watermark
− Display the Design tab
− Click the Watermark button to display the Watermark gallery
− Click Remove Watermark in the Watermark gallery to remove the watermark

• To Send a Document Using Email

− Click Share in the upper-right corner of the ribbon to display a Share dialog box or the Send link dialog box
− Click the Word document button to start your default email program, which automatically attaches the active
Word document to the email message
− Fill in the To text box with the recipient’s email address
− Fill in the message text
− Click the Send button to send the email message along with its attachment to the recipient

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 33
 Creating a Webpage from a Word Document (1 of 5)

• To Save a Word Document as a Webpage

− With the Word 365 format of the resume file open in the document window, open Backstage
view and then click Export in Backstage view to display the Export screen
− Click “Change File Type” in the Export screen to display information in the right pane about
various file types that are supported by Word
− Click “Single File Web Page” in the right pane to specify a new file type
− Click the Save As button in the right pane to display the Save As dialog box
− If necessary, navigate to the desired save location

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 34
 Creating a Webpage from a Word Document (2 of 5)
• To Format Text as a Hyperlink
− Select the email address in the resume webpage
− Display the Insert tab
− Click the Link button to display the Insert Hyperlink dialog box
− Click E-mail Address in the Link to bar, and type the desired text in the E-mail address text box
− If the E-mail address in the “Text to display” text box is preceded by the text, mailto:, delete this leading text
because you want only the e-mail address to appear in the document
− Click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box
− Type the desired text in the “ScreenTip text” text box to specify the text that will be displayed when a user
points to the hyperlink
− Click OK in each dialog box to format the email address as a hyperlink

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 35
 Creating a Webpage from a Word Document (3 of 5)
• To Change the Style Set
− Display the Design tab
− Click the More button to display the expanded Style Set gallery
− Click the desired style set

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 36
 Creating a Webpage from a Word Document (4 of 5)
• To Highlight Text
− Select the text to be highlighted
− Display the Home tab
− Click the “Text Highlight Color” arrow to display the Text Highlight Color gallery
− Click the desired color in the Text Highlight Color gallery to highlight the selected text in the
highlight color

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 37
 Creating a Webpage from a Word Document (5 of 5)
• To Test a Webpage in a Browser
− Click the File Explorer button on the Windows taskbar to open the File Explorer
window
− Navigate to the desired save location
− Double-click the webpage file name to start Internet Explorer and display the
webpage file in the browser window
− With the webpage document displayed in the browser, click the email address link to
start the email program with the email address displayed in the email window
− If Internet Explorer displays a security dialog box, click its Allow button

© 2023 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed
with a certain product or service or otherwise on a password-protected website for classroom use. 38