HOW TO WRITE VARIOUS TYPES

OF TECHNICAL REPORT
GROUP MEMBERS
CLARA ROY
DSOUZA CASSIAN
DAUDI ASENGA
BONIFACE CHACHA
OUTLINES OF PRESENTATION
INTRODUCTION TO TECHNICAL REPORT
USES AND APPLICATIONS OF TECHNICAL REPORT
HOW TO WRITE TECHNICAL REPORT
CATEGORIES OF TECHNICAL REPORT
SHORT REPORTS
LONG REPORTS
DIFFERENCE BETWEEN SHORT AND LONG REPORT
FORMAL REPORT
INFORMAL REPORT
END
INTRODUCTION TO TECHNICAL
REPORT
Is a document that presents technical information and research findings in a clear and concise
manner.
Reports communicate the results of the research and activities
They may also be archived to provide a record of an organization’s achievements
They are written to a specific audience such as engineers, scientist, or other professionals
They are used to communicate complex information about a project or study.
APPLICATIONS OF TECHNICAL
REPORT
Technical report can be applied in different aspects as listed down;
Research and development
Engineering and construction
Environmental assessment
Safety and health
Regulatory compliance
USES OF TECHNICAL REPORTS
Providing detailed documentation of scientific and engineering experiments,
methods and results.
Providing recommendation for technical improvements or solution to problem.
Documenting the progress of project or program.
Serving as a record of work done for future references and a basis for further research.
Providing technical analysis of a product, process or system.
 GENERAL FORMAT OF WRITING
TECHNICAL REPORTS
1.Title page
-This part contains information such as title of the report, name of the author, and date.
2.Executive summary
-This is the brief summary of the reports points, including topic
3.Table of content
-This is the list of the major sections and subsections of the report
4.Introduction
-It sets the context for the report and provides background information on the topic
 GENERAL FORMAT OF WRITING
TECHNICAL REPORTS
5.Literature review
-This part provides summary and analysis of existing research and literature related to the topic
6.Methods
-This part explain about methodology, data collection, and data analysis procedures used in report
7.Results
-This part presents the findings of the study.
8.Discussion
-This section interprets and analyzes the results.
GENERAL FORMAT OF WRITING
TECHNICAL REPORTS
9.Conclution
-This section summarizes the main finding of the report and answers the questions or objectives
10.Recommendations
-It provides the suggestions for actions to be taken based on the findings of the report
11.References
-This section includes the list of all sources referenced in the report
12. Appendices
-any additional supporting material such as data, calculations or supplementary information
 GENERAL GUIDELINES OF WRITING
TECHNICAL REPORT
Plan well before you write your report
Follow a logical and organized structure with headings and sub headings
Use clear and concise language.
Make text visually appealing.
Use visuals such as tables, charts, and graphs to support the findings.
Review and revise the report for accuracy, coherence and clarity
Edit your report carefully
TYPES OF TECHNICAL REPORTS
Types of technical report falls in to two categories which are;
Long and short reports
Formal and informal reports
1.SHORT REPORT
This is the type of report that provides a brief overview of a particular topic

It can be written with in a range of one to five pages

It communicates information quickly and efficiently

FORMAT OF WRITING SHORT
REPORTS
1.Title page
2. Table of content
3. Introduction
4. Methodology
5. Results
6. discussion
7. Conclusion
GUIDELINES OF WRITING SHORT
REPORTS
Determine the purpose of the report

Use clear and concise language

Use bullet points and numbered lists

Edit and proofread the report carefully

 TYPES OF SHORT REPORT
a. Incident report
b. Feasibility report
c. Field report
2. LONG REPORT
This is a comprehensive document that provides detailed information on a particular topic.
It can range from 10 to 100 pages or more
It may include tables, charts, and other visuals
Long report are used to present research results or evaluate the effectiveness of a program
FORMAT OF WRITING LONG
REPORTS
1.Title page
2. Table of content
3.Executive summary
3. Introduction
4. Methodology
5. Results
6. discussion
7. Conclusion
8. references
9. Appendices
GUIDELINES OF WRITING LONG
REPORTS
Plan well before you write your report
Follow a logical and organized structure with headings and sub headings
Use clear and concise language
Use visuals such as tables, charts, and graphs to support the findings
Review and revise the report for accuracy, coherence and clarity
Edit your report carefully
TYPES OF LONG REPORTS
a. White papers
b. Technical manuals
c. Research report
d. Design report
DIFFERENCE BETWEEN LONG AND SHORT
REPORT
SHORT REPORT LONG REPORT

Usually 1-5 pages Can range from 10 to 100 + pages

Provide brief and concise information Provide detailed and in-depth information

Generally require less research and analysis Generally require more research and analysis

May not require appendices and references Include appendices and references
3.FORMAL REPORT
Is a report document that follows a prescribed format and structure.
It is used to communicate the results to specific audience such as a board
of directors or senior management.
Formal reports covers complex projects and is directed to readers at
different technical levels.
Format of writing formal report
Cover and title page
Letter or memo of transmittals
Table of content
List of illustrations
Executive summary
introduction
Format of writing formal report…….
Discussion section
Conclusion and recommendation
End material
Guidelines of writing formal report
Identify the purpose and scope of the report
Use a formal tone which includes, using formal language, use complete sentence and use
headings and subheadings
Use graphics and tables to present complex data in a clear manner
Cite your sources
Proofread and edit
 TYPES OF FORMAL REPORTS
a. Informational report
b. Compliance report
c. Analytical report
4.INFORMAL REPORT
Is a document that does not follow a prescribed format or structure.
It contains about two to five pages text, not including attachments.
It is mostly used to communicate information within an organization or external
stakeholders in a more casual manner.
It includes memos, emails or other types of correspondence that do not require
a formal structure or tone.
FORMAT OF WRITING INFORMAL
REPORT
ABC FORMAT: organization
ABSRACT: start with a capsule version of the information most needed
by decision makers.

BODY: give the details in the body of the report, where technical readers
are most likely to linger a while to examine supporting evidence.

CONCLUSION: reverse the end of the report for a description or list findings,
conclusions, or recommendations.
GUIDELINES OF WRITING
INFORMAL REPORT
Use letter or memo format
Use ABC format for organization
Create abstract as an introductory summary
Put important details in the body
Focus attention in your conclusion
Use attachments for less important details
TYPES OF INFORMAL REPORT
a. Memorandum
b. Progress or status report
DIFFERENCE BETWEEN FORMAL
AND INFORMAL REPORT
FORMAL REPORT INFORMAL REPORT

Follows a prescribed structure and format Does not follow prescribed structure and format

Uses more formal tone and language Uses more casual tone and language

Generally longer in length than informal report Generally shorter in length than formal report

Usually includes references and citations to sources May or may not include references or citations to
used sources used
Summary
Technical report refers to a document that presents technical information and research findings
in a clear and concise manner.
There are various types of technical reports depending on the applications and uses of the
particular report.
The choice of the type of report may affect the effectiveness of the presentation of the desired
information.
The report may be long, short, formal or informal.
References
Pressbooks.nscc.com
Slideplayer.com
Aboutcivil.org
https://students.unimelb.edu.au
 THE END
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