Amity College of Commerce & Finance

ACCF
B.Com, Second Semester

Analytical Ability & Digital

Awareness

Dr Darshy Sinha
 Amity College of Commerce & Finance

MS-Word and MS-Excel

Basics
 Amity College of Commerce & Finance

Opening Microsoft Word: Before you get started with Microsoft Word (commonly
referred to as MS Word), you will need to locate and open it on the computer. It
may be on your desktop. From the computer desktop:
1. Double-click on the MS Word icon →
2. Go to the Start Menu if the MS Word icon is not on the desktop:
3. Click → Start → Programs → Microsoft Word*
MS Word will open a blank page called "Document 1.
 Amity College of Commerce & Finance

Microsoft Word is the word processing component of Microsoft Office. It is

used primarily to create, edit, format, save, retrieve and print documents

Open Microsoft Word and navigate to the templates menu

• If you want to customize the layout, design, and formatting, select blank
document

• If you want to use a premade template for a specific type of document,

select from the given options or choose more templates
Amity College of Commerce & Finance
 Amity College of Commerce & Finance

Ribbon
The Ribbon contains all of the commands you'll need in order to perform
common tasks. It contains multiple tabs, each with several groups of
commands, and you can add your own tabs that contain your favorite
commands. Some groups have an arrow in the bottom-right corner that
you can click to see even more commands.
 Amity College of Commerce & Finance

The Ruler
The Ruler is located at the top and to the left of your document. It makes it easier
to adjust your document with precision. If you want, you can hide the Ruler to
free up more screen space.
 Amity College of Commerce & Finance

Finding and replacing text

When you're working with longer documents, it can be difficult and time
consuming to locate a specific word or phrase. Word can automatically search
your document using the Find feature, and it even allows you to change words
or phrases using Replace.

From the Home tab, click the Find command. The navigation pane will
appear on the left side of the screen.

1.If the text is found in the document, it will be highlighted in yellow, and a
preview will appear in the navigation pane.
2.If the text appears more than once, you can click the arrows on the navigation
pane to step through the results. You can also click the result previews on the
navigation pane to jump to the location of a result in your document.
 Amity College of Commerce & Finance

To replace text:
From the Home tab, click the Replace command. The Find and
Replace dialog box will appear.

1.Type the text you want to find in the Find what field.
2.Type the text you want to replace it with in the Replace with field.
3.Click Find Next and then Replace to replace text. You can also
click Replace All to replace all instances within the document.
 Amity College of Commerce & Finance

Formatting text
Formatted text can emphasize important information and help
organize your document. In Word, you have several options for
adjusting the font of your text, including size, color, and inserting
special symbols. You can also adjust the alignment of the text to
change how it is displayed on the page.

To change the font size:

1.Select the text you want to modify.
2.Click the drop-down arrow next to the Font Size box on
the Home tab. A drop-down menu appears.
3.Select the desired font size from the menu. Alternatively, you can
type the value you want and then press Enter on your keyboard.
Amity College of Commerce & Finance
 Amity College of Commerce & Finance

To change the font:

1.Select the text you want to modify.

2.Click the drop-down arrow next to the Font box on the Home tab.
The Font drop-down menu appears.
Move the mouse pointer over the various fonts. A live preview of the font will
appear in the document.
Select the font you want to use. The font will change in the document.
 Amity College of Commerce & Finance

To change the font color:

1.Select the text you want to modify.
2.Click the Font Color drop-down arrow on the Home tab. The Font
Color menu appears.
3.Move the mouse pointer over the various font colors. A live preview of the
color will appear in the document.
 Amity College of Commerce & Finance

To use the bold, italic, and underline commands:

1.Select the text you want to modify.
2.Click the Bold, Italic, or Underline command in the Font group
on the Home tab.
 Amity College of Commerce & Finance

To change text alignment:

1.Select the text you want to modify.
2.Select one of the four alignment options from the Paragraph group on
the Home tab.
1. Align Text Left: Aligns all selected text to the left margin
2. Center: Aligns text an equal distance from the left and right
margins
3. Align Text Right: Aligns all selected text to the right margin
4. Justify: Aligns text equally on both sides and lines up equally to
the right and left margins; used by many newspapers and
magazines
 Amity College of Commerce & Finance

Mail Merge
Mail merge lets you create a batch of documents that are personalized for each
recipient. For example, a form letter might be personalized to address each recipient
by name. A data source, like a list, spreadsheet, or database, is associated with the
document. Placeholders--called merge fields--tell Word where in the document to
include information from the data source.

You work on the main document in Word, inserting merge fields for the
personalized content you want to include. When the mail merge is complete, the
merge document will generate a personalized version of itself for each name in the
data source.
Amity College of Commerce & Finance
 Amity College of Commerce & Finance

MACRO
A macro is a series of commands and instructions that you group
together as a single command to accomplish a task automatically. To
save time on tasks, bundle the steps into a macro.
...
Run a macro

•Click View > Macros > View Macros.

•In the list under Macro name, click the macro you want to run.

•Click Run.

Macros are recorded in the Visual Basic for Applications

programming language
 Amity College of Commerce & Finance

Protecting a Document
You can protect a document from being viewed by an
unauthorized user, by using a password, which combine upper
and lowercase letters, numbers, and symbols.

1.Open the Word document.

2.Click on File.
3.Click on Info.
4.On the right side, click the Protect document menu.
5.Select the Encrypt with Password option.
6.Type a password to protect the document.
7.Click the OK button.

8.Once you complete these steps, every time you open the
document, you’ll be prompted to enter a password to decrypt its
contents.
 Amity College of Commerce & Finance

Printing a Document
To access the Print pane:

1.Select the File tab. Backstage view will appear

2.Select Print. The Print pane will appear.

3.Enter the number of copies you want to print.

4.Click Print.
Amity College of Commerce & Finance