EMPOWERMENT

TECHNOLOGIES
LESSON 4:
ADVANCE WORD PROCESSING SKILLS
By: Mr. John Eric S. Sison,LPT
 • BY THE END OF THE LESSON, THE
STUDENTS SHOULD BE ABLE TO:

1. USE SOME ADVANCED CAPABILITIES

OF MICROSOFT WORD, COMMONLY
OBJECTIVES USED TO INCREASE PRODUCTIVITY
AND EFFICIENCY;

2. IMPROVE THE PRODUCTIVITY OF

AN ORGANIZATION THROUGH
MAXIMIZING THE POTENTIAL OF
MICROSOFT WORD;
 3. CREATE FORM LETTERS OR
DOCUMENTS FOR DISTRIBUTION TO
VARIOUS RECIPIENTS;

4. CREATE LABELS AND ENVELOPES FOR

DISTRIBUTION;
OBJECTIVES
5. CREATE MEDIA-RICH DOCUMENTS
FOR PRINTING OR PUBLISHING; AND

6. USE AND APPLY ADVANCE WORD

PROCESSING SKILLS.
HOW DO WE
CREATE
DOCUMENTS?
By Quill and
Scroll
 By Pen
and Paper
 By Paper
and
Typewriter
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 By using a This Photo by Unknown Author is licensed under CC BY

Computer
and a Printer
 WPS
• WRITER

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GOOGLE
DOCS

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 MICROSOF
T WORD

This Photo by Unknown Author is licensed under CC BY-SA-NC

WHAT IS MICROSOFT WORD?
MICROSOFT WORD IS A WORD PROCESSING
APPLICATION DEVELOP BY MICROSOFT
CORPORATION, IT LETS YOU CREATE DOCUMENTS FOR
YOUR ASSIGNMENTS, TERM PAPER, RESEARCH WORk,
LETTER AND CERTIFICATES.
WHAT IS MICROSOFT WORD?

IT PROVIDES SEVERAL FEATURES LIKE COPYING AND

PASTING FROM DIFFERENT SOURCES, INSERTING
OBJECTS, LAYOUTING OF CONTENT AND
PROOFREADING OF DOCUMENTS.
WHAT IS MICROSOFT WORD?
• USED TO MAKE PROFESSIONAL-
QUALITY DOCUMENTS, LETTERS,
REPORTS, ETC., MS WORD IS A
WORD PROCESSOR DEVELOPED BY
MICROSOFT.
WHAT IS MICROSOFT WORD?

• IT HAS ADVANCED FEATURES

WHICH ALLOWS YOU TO
FORMAT AND EDIT YOUR FILES
AND DOCUMENTS IN THE BEST
POSSIBLE WAY.
USES OF MS WORD
(IN EDUCATION)
• USED BY BOTH TEACHERS
AND STUDENTS.
• CREATE NOTES AND MAKE
ASSIGNMENTS FOR
SUBMITTING THEM ONLINE
 USE OF MS WORD
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SUBMITTING LETTERS, BILLS,
CREATING REPORTS, LETTERHEADS
AND SAMPLE DOCUMENT
USE OF MS WORD

• CREATING AND UPDATING RESUMÉ

• ONE OF THE BEST TOOLS TO CREATE

YOUR RESUMÉS AND IS TO EDIT AND
MAKE CHANGES.
USE OF MS WORD
• FOR AUTHORS

• CREATE BIBLIOGRAPHY, TABLE OF CONTENTS, ETC., IT CAN BE USED

BY AUTHORS FOR WRITING BOOKS AND LAYOUT ALIGNMENT

• CREATE A DOC FILE AND CONVERTING IT INTO PORTABLE

DOCUMENT FILE (PDF)
MAIL MERGE AND LABEL GENERATION

• ONE OF THE MOST IMPORTANT

REASONS IN USING COMPUTER
PER SE IS ITS ABILITY TO DO
RECURRING TASKS
AUTOMATICALLY.
WHAT IS MAIL MERGE?

• AS THE NAME SUGGEST, THIS

FEATURES ALLOWS YOU TO CREATE
DOCUMENTS AND COMBINE OR
MERGE THEM WITH ANOTHER
DOCUMENT OR DATA FILE.
WHAT IS MAIL MERGE?

• IT IS COMMONLY USED WHEN

SENDING OUT ADVERTISING
MATERIALS TO VARIOUS
RECIPIENTS.
TWO (2) COMPONENTS OF MAIL MERGE

I. FORM DOCUMENT: IT IS
GENERALLY THE DOCUMENT THAT
CONTAINS THE MAIN BODY OF THE
MESSAGE WE WANT TO CONVEY OR
SEND.
TWO (2) COMPONENTS OF MAIL MERGE

THE MAIN BODY OF THE MESSAGE IS THE PART OF THE FORM

DOCUMENT THAT REMAINS THE SAME NO MATTER WHOM
YOU SEND IT FROM YOUR LIST.
TWO (2) COMPONENTS OF MAIL MERGE

ALSO INCLUDED IN THE FORM

DOCUMENT IS WHAT WE CALL
PLACE HOLDER, ALSO REFERRED TO
AS DATA FIELD OR MERGE FIELDS.
TWO (2) COMPONENTS OF MAIL MERGE

THIS MARKS THE POSITION ON

YOUR FORM DOCUMENT WHERE
INDIVIDUAL DATA OR INFORMATION
WILL BE INSERTED.
TWO (2) COMPONENTS OF MAIL MERGE

THE PLACE HOLDERS ARE DENOTED

OR MARKED BY THE TEXT WITH
DOUBLE HEADED ARROW (<<>>).
TWO (2) COMPONENTS OF MAIL MERGE

II. LIST OR DATA FILE

THIS IS WHERE THE INDIVIDUAL

INFORMATION OR DATA THAT
NEEDS TO BE PLUGGED IN (MERGE)
TO THE FORM DOCUMENT IS
PLACED AND MAINTAINED.
TWO (2) COMPONENTS OF MAIL MERGE

ONE OF THE BEST THINGS ABOUT

THE MAIL MERGE IS THAT IT
ALLOWS DATA FILE TO BE CREATED
FROM WITHIN THE MS WORD
ITESELF,
TWO (2) COMPONENTS OF MAIL MERGE

OR IT GETS DATA FROM A FILE

CREATED IN MS EXCEL OR OTHER
DATA FORMATS.
LIST OR DATA FILE
LABEL GENERATION

• INCLUDED IN THE
MAIL MERGE
FEATURE ON MS
WORD IS THE
LABEL GENERATOR.
LABEL GENERATION

• IT JUST MAKE SENSE

THAT AFTER YOU
PRINT OUT YOUR
FORM LETTERS, YOU
WILL NEED TO SEND
IT TO
LABEL GENERATION

• INDIVIDUAL
RECIPIENTS IN AN
ENVELOPE WITH
MATCHING ADDRESS
PRINTED DIRECTLY ON
THE ENVELOPE OR ON
A MAILING LABEL TO
STICK ON.
 INTEGRATING IMAGES
AND EXTERNAL
MATERIALS

A BETTER
UNDERSTANDING OF
THE PHYSICAL FORM
OF YOUR DOCUMENT
AS WELL AS THE
DIFFERENT MATERIALS
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YOU INTEGRATE IN IT
WOULD ALLOW YOU
 INTEGRATING IMAGES
AND EXTERNAL
MATERIALS

TO BE MORE EFFICIENT
AND VERSATILE IN
USING MS WORD.
AND WITH IT, YOU CAN
CREATE MORE
EFFICIENT AND RICHER
This Photo by Unknown Author is licensed under CC BY-SA-NC DOCUMENT NOT ONLY
IN
 KINDS OF
MATERIALS
1. PICTURES
*.JPG –
PRONOUNCED AS
“JAY-PEG” AND IS THE
SHORT FROM .JPEG
OR JOINT
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PHOTOGRAPHIC
EXPERTS GROUPS.
 KINDS OF
MATERIALS
IT IDENTIFIES THE
KIND OF DATA
COMPRESSION
PROCESS THAT IT USES
TO MAKE IT MORE
COMPATIBLE AND
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PORTABLE THROUGH
THE INTERNET.
 KINDS OF
MATERIALS
IT CAN SUPPORT 16.7
MILLION COLORS.

IT DOES NOT
SUPPORT
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TRANSPARANCY AND
RELATIVELY SMALL IN
FILE SIZE.
KINDS OF
MATERIALS
B. .GIFS – THIS STANDS
FOR GRAPHIC
INTERCHANGE
FORMAT. THIS TYPE
OF IMAGE FILE IS
CAPABLE OF
DISPLAYING
TRANSPARENCIES.
KINDS OF
MATERIALS
IT IS CAPABLE OF
DISPLAYING SIMPLE
ANIMATION. THIS CAN
ONLY SUPPORT UP TO
256 COLORS SO IT IS
GOOD MOSTLY ON
LOGOS AND ART
DECORS WITH
KINDS OF
MATERIALS
VERY LIMITED, AND
GENERALLY SOLID
COLORS.
KINDS OF
MATERIALS
C. .PNG – PRONUNCED AS “PING”. IT STANDS
FOR PORTABLE NETWORK GRAPHICS. ITS
DEVELOPMENT WAS BASICALLY FOR THE
PURPOSE OF TRANSPORTING IMAGES ON
THE INTERNET AT FASTEST RATE.
KINDS OF
MATERIALS
2. CLIP ART. THIS IS
GENERALLY A .GIF TYPE; LINE
ART DRAWINGS OR IMAGES
USED AS GENERIC
REPRESENTATION FOR IDEAS
AND OBJECTS. THAT YOU
MIGHT WANT TO INTEGRATE
IN YOUR DOCUMENT.
KINDS OF
MATERIALS
3. SHAPES. THESE
ARE THE PRINTABLE
OBJECTS OR
MATERIALS THAT YOU
CAN INTEGRATE IN
YOUR DOCUMENT TO
ENHANCE ITS
APPEARANCE
KINDS OF
MATERIALS
OR TO ALLOW YOU
TO HAVE SOME
TOOLS TO USE FOR
COMPOSING AND
REPRESENTING IDEAS
OR MESSAGES.
KINDS OF
MATERIALS
USED FOR
LAYOUTING POSTER
AND OTHER GRAPHIC
MATERIAL FOR
ADVERTISING.
KINDS OF
MATERIALS
4. SMART ART –
GENERALLY, THESE
ARE PREDEFINED
SETS OF DIFFERENT
SHAPES GROUPED
TOGETHER TO FOR
IDEAS THAT ARE
ORGANIZATIONAL
KINDS OF
MATERIALS
OR STRUCTURAL IN
NATURE. IT IS USED
FOR ORGANIZATIONS,
PROCESS,
RELATIONSHIPS, OR
FLOW FOR
INFOGRAPHIC
DOCUMENT.
KINDS OF MATERIALS
5. CHART – ANOTHER TYPE OF
MATERIAL THAT YOU CAN
INTEGRATE IN YOUR WORD
DOCUMENT THAT ALLOWS YOU
TO REPRESENT DATA
CHARACTERISTICS AND TRENDS.
USEFUL FOR PREPARING
REPORTS THAT CORRELATE
PRESENT DATA IN A GRAPHICAL
MANNER.
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KINDS OF
MATERIALS
6. SCREENSHOT –
SOMETIMES CREATING
REPORTS OR MANUAL
FOR TRAINING OR
PROCEDURES WILL
REQUIRE THE
INTEGRATION OF MORE
REALISTIC IMAGE.
KINDS OF
MATERIALS
OF WHAT YOU ARE
DISCUSSING ON
YOUR REPORT OR
MANUAL. NOTHING
GET YOU MORE
REALISTIC IMAGE
THAN A SCREENSHOT
IMAGE
PLACEMENT
• DEFAULT: INLINE
WITH TEXT.
END