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Control of Documents

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ristic.bilja82
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10 views14 pages

Control of Documents

Uploaded by

ristic.bilja82
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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HOW TO AUDIT CONTROL OF DOCUMENTS?

ISO 22000:2005; 4.2.2 Control of Documents


Documents required by the food safety management system should be checked. Records, special type
And shall be checked in accordance with the requirements in 4.2.3.
Controls should ensure that all thoughtful changes are audited before implementation to determine the effects on food
safety and the strong impact on the food safety management system.
A written procedure should be established to specify the necessary controls for the following:
A) approve the adequacy of the documents before publication,
B) reviewing and updating the documents as necessary and approving the documents again,
C) to ensure that the documents are updated and the current revision status is identified,
D) To ensure availability of the relevant versions of the appropriate documents at the points of use,
E) To ensure that documents are clearly and easily identifiable,
F) Identification of outsourced current documents and their controlled distribution
ensure,
G) To prevent the unintentional use of non-current documents, and for the purposes of these documents
If they are held in place, to ensure that they are clearly identified
STANDARD CLAUSE;
A written procedure must be established to specify the controls
required. Approve the sufficiency of documents before reviewing,
review and update documents and approve documents again
FOR EXAMPLE;
DEPARTMENTS DEFINED IN THE HANDBOOK; THE APPROVAL OF THESE
ARE CHECKED.
PROCEDURE
INSTRUCTIONS
FLOW
FORM
• PROCEDURE OR INSTRUCTIONAL INVESTIGATION OF THE DOCUMENT
CONTROLLING METHOD (CODING-REVISION-DISTRIBUTION-CANCEL)
COD CONSIDERATION OF DOCUMENTS IN THE SYSTEM BY CODING
METHOD

FOR EXAMPLE ;
DIRECTORY METHOD IS INVESTED IF DEFINED BY DOCUMENT
CONTROL PROCEDURE.
INSTRUCTIONS - If the code is codified with TL, check that the code is
kept in the Documents List and in the Documents where it is used in
the DOCUMENTS by doing CROSS-CHECK.
Identify changes to documents and current revision status

• REVISION INSTRUCTIONS AND HOW TO CONTROL


METHOD OF FOLLOWING REVISIONS
FOR EXAMPLE ;
REGISTRATION REQUEST REGISTRATION REQUESTED WITH THE
REGISTRATION FORM WITH THE PROCEDURE DUE TO REGISTRATION.
DOCUMENTS ARE REVISIONS FROM THE UPDATE LIST OF
DOCUMENTS FOLLOWING.
REPORTS AND EXAMINATIONS;
REVISION DEMAND FORM (REVISION REASON) -DOCUMENT
CONTROL WITH REVISION WITH LATEST DOCUMENT LIST
Ensuring that relevant versions of relevant documents are
available at the points of use-to ensure that the documents are
clearly and easily identifiable
• HOW TO DEFINE THE DISTRIBUTION METHOD AFTER APPROVAL OF REVISIONS - HOW DID THE
PERSONNEL REVISION KNOWLEDGE
FOR EXAMPLE ;
DISTRIBUTING DISTRIBUTED SIGNATURE WITH CONTROLLED COPY
FUNCTION AS SALT READ-INPUT WITH PASSWORD
INTRODUCTION TO THE PASSWORD ON THE SOFTWARE PROGRAM; VB DISTRIBUTION METHOD

CONTROLLING THE REVISIONS OF THE DOCUMENT LIST WITH REVISIONS WHERE DOCUMENTS
WERE RESPONSIBLE
EXAMPLES «PROCESS CONTROL FORM REV.03 22.02.2017
«REVISION NO. AND REVISION DATE AT THE LIST OF UPDATED DOCUMENTS
«REVISION REQUEST FORM REVISION DATE-
«DATE OF SUBMISSION WHICH WHICH WAS REVISED TO DIRECTORY AND WHEN STARTED TO
USE RESTRICTED
«FORMUNE USE INFORMATION - FAST EFFICIENT USE
To prevent accidental use of non-current documents,
Is kept in place for any purpose,
To ensure that they are clearly identified

• HOW OLD REVISIONS ARE MEETED


HOW TO DISASSEMBLE AND REFUSE USE OF THE MEASURED
REVISIONS
PREVIOUS EXAMPLES AS THE «PROCESS CONTROL FORM REV.03
22.02.2017«
REV.02 WHEN IT MEANS
WHAT HAVE BEEN TAKEN TO PREVENT USE.
THE REVISION STATUS HAS BEEN CONTROLLED.
To determine the outsourced current documents and to make their
controlled distributions

• DEFINING THE REVISION DURING THE REVISION DURING THE EXTERNAL SOURCES
OF THE SOFTWARE AND THEIR RESPONSIBILITY AND THEIR RESPONSIBILITY AND
THE RESPONSIBILITY OF THE EXTERNAL DOCUMENTATION, THE DISTRIBUTION OF
THE APPLICATION POINTS

FOR EXAMPLE; EXTERNAL DOCUMENTARY LIST «Rulebook on labeling, declaration


and advertising of food, Official gazette of RS, 19/2017»
LISTED UPDATED STILL PRESENT SAME;

CONTROL OF CHANGES IN THE SCOPE OF THIS REGULATION - PRODUCT


DEFINITIONS - RAW MATERIAL DEFINITIONS - PRODUCT RECIPES - REPLACEMENT
OF CHANGE IN LABEL INFORMATION IN THE PRODUCT PACKAGE EXTRACTS OF
EXTERNAL SOURCE DOCUMENTS TO REVISIONS
• CROSS DOCUMENT AND FORM CONTROL WITH THE CODES AND
METHODS DESIGNED IN THE PROCEDURE: IF THE CODES ARE NOT
CONFIDENTIAL, THEY WILL BE ACCEPTED AS AN INCOMPATIBILITY
BETWEEN THE PROPOSED METHOD AND THE APPLICATIONS.
INCOMPATIBILITY SHALL BE SPECIFIED BY STANDARD REQUIREMENTS
IN THE STANDARDS.
• REVISIONS IN THE CURRENT DOCUMENT LIST ARE CONTROLLED WITH
REVISIONS IN USE AREAS. IF THE REVISION HAS NO REPRESENTATION
WITH THE DATE AND, NO ACCEPTANCE WILL BE ACCEPTED.
• IF THE DISTRIBUTION IS NOT PERMITTED BY THE FOLLOWING
IDENTIFICATION AND THAT THEY ARE DISCLAIMED IN THE CURRENT
DISTRIBUTION AREAS; IF THE SIGNATURE WAS NOT DISTRIBUTED AS
DESCRIBED; STAFF DISTRIBUTED DOCUMENT AND WRITTEN ANSWERED ON
THE FORM
• ACCORDING TO THE PROCEDURE; IF IT IS NOT SPECIFIED AT THE END
OF THE DOCUMENT, IF THE DOCUMENTARY CHANGES WILL BE
DEFINED; If the amendments are made by persons other than the
Management Representative; REVISIONS IF THE DOCUMENT IS NOT
PROCESSED IN THE CURRENT STATUS LIST; PERFORMANCE REPORT
WRITTEN WRITTEN UNTIL THE ADJUSTABILITY OF THE DOCUMENT.
• IF YOU ARE INVOLVED, THEIR DOCUMENTS WERE NOT INVALIDED;
YOU HAVE BEEN USED IN THE POINT OF USE; IF THIS DOCUMENT WAS
NO FILING; INCIDENTAL WRITTEN IS NOT WRITTEN IN THE SPECIFIED
DURATION
• OUTDOOR DOCUMENT TRACKING METHOD; UPDATE IS NOT
PERMITTED WITH PERIOD DETERMINED; IF THE DOCUMENTS IN THE
OUTDOOR DOCUMENT LIST IS NOT CURRENT; DOCUMENTS NOT
DISTRIBUTED WITH THE CURRENT PERIOD OF THE RELEVANT PARTY;
EXTERNAL SOFTWARE WRITTEN NOT USED

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