Lecture # 02

Project Management

Introduction to Software Project

Management

Asad Ur Rehman
Senior Lecturer
Spring 2024 [email protected]
Software Project Management
PMI Knowledge Areas

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 Project Phases

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 Project Phases
Project Management processes is a logical sequence of five
activities in traditional (waterfall) model

1 2

3 4 5

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Example – Project
Larger Scope Smaller Scope

Hospital Management System DSU Alumni Portal

1. Patient Registration 1. Alumni Personal Info
2. Appointment & Schedule 2. Job Posting
3. Outpatient Management 3. Alumni Survey (HEC)
4. Inpatient Management 4. Corporate Partners
5. Laboratory Management 5. DSU News & Events
6. Consultant (doctor) Management
7. Billing

Should we do it?
Can we do it?
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Project Phases

1- Initiating Process
 Decision makers consider the following two questions
when deciding whether to move ahead with a project:

Can we do it? Is the project technically feasible?

 Are the required resources available?
 Do we have the required skilled / experience team ?

Should we do it? Are the benefits we expect to

achieve worth the costs we will have to pay?
 Does project worth putting all efforts and finance?
 Are there better ways to approach the issue?

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Project Phases

1- Initiating Process
 Cost-benefit analysis is a comparative assessment of all
the benefits you anticipate from your project and all
the costs to the project, perform it, and support the
changes resulting from it.

 This analyses help you to . . .

 Decide whether to undertake a project or not?
 Frame appropriate project objectives.
 Develop appropriate measures of project success.
 Prepare estimates of the resources required to perform
the project work.
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Project Phases

1- Initiating Process
If project cost is Rs.20 Lacs
 What are Benefits /value (from Project) Benefits is Rs. 3 Lacs per months
 Improved customer satisfaction ROI = 7 months
 Benefits include improved staff morale
 Reduced exposure to risk

Decisions: Shall we do
 What is the Cost this project or not?
 Estimate capital expenditures
 Costs of developing and implementing change
 Opportunity costs of not investing in other options
 Costs related to changing the work and practices of the
organization (un-learning and new learning)
 Total cost of ownership

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Project Phases

2- Planning Process
Considering while planning

 Overview of the reason/problem for your project

 Detailed description of intended results
 List of all constraints the project must address
 List of all assumptions related to the project
 List of all required features (project scope)
 Defined roles your team members will have
 Detailed project schedule of activities

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Project Phases

2- Planning Process
Considering while planning

 Needs for team, finance, and non-personnel

resources (such as equipment, facilities, & information)
 A description of how you plan to manage any
significant risks and uncertainties.
 Plans for project communications
 (how to keep everyone up-to-date in your project)

 Plans for ensuring project quality

 (how to track progress and maintain quality of the project)

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Project Phases

2- Planning Process

 Decomposing Solution-scope (WBS)

 Project schedule for all activities (task-1, task-2 etc)
 Cost estimate of each task
 Satisfies the . . .
 Project sponsor
 End-user
 Business requirements
 Functionality as it was intended.
 Can be produced within acceptable quality standards.
 Can be produced within time and budget constraints.

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Example of WBS (revision SE)

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Basics of any Project Pan

List of Task Who will do it When

Task-1 Recourse-A
Task-2 Recourse-B
Task-3
Taks-4

Taks-100 Resource-D

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Project Phases

3- Executing Process
Examining Executing processes

 After you have developed your project-schedule and

set your appropriate project baselines, its time to
get to work and start executing your plan.

 Execution of the project will have two things

1. Preparing (doing your homework)
2. Launch/ Execution (actually doing it)

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Project Phases

3- Executing Process – (Preparing)

 Assigning team members their roles/responsibility.
 Directing and explaining tasks to all team members
 Defining how the team will perform its essential functions:
 How team will handle communications
 How to make different project decisions, and resolve conflicts
 Setting up necessary tracking systems:
 Track schedules
 Work effort
 Expenditures (cash-flow)

 Announcing the project to the organization: Let the project

stakeholders know your project details
 what it will produce
 when it will begin and end
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Project Phases

3- Executing Process – (Execution)

 Doing the tasks: Perform the work that is in your plan.

 Assuring quality: Continually confirm that work and results
conform to requirements and applicable standards and
guidelines.
 Managing the team: Assign tasks, review results, and
resolve problems.
 Developing the team: Provide needed training and
mentoring to improve team members’ skills.
 Sharing information: Distribute information to appropriate
project stakeholder, about project status etc.
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Project Phases

4- Monitoring & Control

 Measuring progress status toward the project

objectives.

 Monitoring deviation from the plan verses actual.

 Taking corrective action to match progress with the

plan.

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Project Phases

4- Monitoring & Control

 Measuring the ongoing project activities (where are we now).

 Monitoring the project variables (cost, effort, scope, etc.)

against the project management plan and the project
performance baseline (where we should be).

 Identify corrective actions to address issues and risks

properly (how can we get on track again).

 Influencing the factors that could circumvent integrated

change control so only approved changes are
implemented. 18
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Project Phases

5- Closing (Successfully)

 Formal acceptance of the work and creation of

closing documents.
 Project close: Finalize all activities across all of the
process groups to formally close the project or a
project phase.
 Contract closure: Complete and settle each
contract (including the resolution of any open items) and
close each contract applicable to the project or
project phase.
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That is all for
Lecture # 02