Information and Communications

Technology
(ICT 100)

Microsoft Word

1
Facilitators

Mumderanji James
[email protected]
[email protected]
&
Wilson Lemani
[email protected]
[email protected]

09/16/2024 Kamuzu University of Health Sciences 2

NUMBERING SLIDES
• ADD SLIDE NUMBERS TO YOUR PRESENTATION
1. On the Insert tab, select Insert Slide Number
2. On the Slide tab, check the Slide number box
3. Select Apply to All.

Note: If you do not want a

number to appear on the title
slide, also check the Don’t show
on title slide box.

The theme applied to your

presentation will determine where the
numbers appear on your slides.
HIDE SLIDE NUMBERS ON THE TITLE
SLIDE
1. On the Insert tab, select Insert Slide Number.
2. On the Slide tab, check the Don’t show on title slide box.
3. Click Apply to All.
CHANGE WHERE THE PAGE NUMBERS APPEAR ON YOUR
SLIDES

1. On the View tab, select Slide Master.

2. At the top of the thumbnail pane, select the
Slide Master thumbnail.
3. In the Slide pane, select and hold the page
number placeholder until you see the four-
headed arrow, and drag it to a new location.
START YOUR SLIDE NUMBERING WITH A SPECIFIC
NUMBER

1. On the Design tab, select Slide

Size, and then Custom Slide
Size.
2. Under Number slides from,
pick one of these
• o To start slide numbering from zero, click the down
arrow until you get to ‘0’.
• o To start the slide numbering from any other number,
click the up arrow
HEADERS AND FOOTERS
• These denote repeated elements that show at the top and bottom of every page.
• Typically, the Footer area includes three placeholders:
I. Date
II. Footer (You add a message, a company name, or anything you want to be
visible on all slides here)
III. Slide number

• You can also move the content within the Footer area to the top of your slide. By
doing so, you change a Footer to a Header.
ADDING A HEADER AND FOOTER
1. Click the Insert tab, and then click the Header &
Footer button.
2. Click the Slide or Notes and Handouts tab
3. Enter or select the information you want to
include on your slide or your notes and
handouts.
4. To not include a header and footer on the title
slide, select the Don’t show on title slide
checkbox.
5. Click Apply to apply your selections to the
current slide (if available), or click Apply to All
to apply the selections to all slides
CHANGING THE LOOK OF A HEADER OR
FOOTER
1. Click the View tab, and then click the
master view (Slide Master, Handout
Master, or Notes Master) button
with the master you want to change.
2. Make the necessary changes to the
header and footer like any other text
box. You can move or resize them or
change their text attributes using the
Home tab.
3. Click the Close Master View button
on the Ribbon.
HOW TO MAKE FOOTERS AND HEADERS
VISIBLE
1. Open the presentation where you want to add a
Header or Footer. Access the Insert tab of the
Ribbon
2. Within the Insert tab, click the Header & Footer
button.
3. You will see the Header and Footer dialog box,
as shown .

• Within the Header and Footer dialog box, make

sure that the Slide tab is selected - so
• that the options you select or deselect will only
affect the slides you see onscreen rather
• than your printed handouts
 HOW TO MAKE FOOTERS AND HEADERS VISIBLE CONT’D

• DATE AND TIME

Date and time: Select the check-box to make the
date appear on your slide(s). Then choose whether
you want the Date and time to Update
Automatically, or set them to Fixed, to achieve any of
the results explained below:
Update Automatically: Select the radio button and
then open the drop-down list to choose a date (or
date and time) format. You can even choose the
Language and Calendar type
Fixed: Select this radio button and enter a date in the
box, as shown in figure below. By default, this uses
the current date -- also the date remains the same
no matter when or where you edit or deliver your
presentation
HOW TO MAKE FOOTERS AND HEADERS
VISIBLE CONT’D
• SLIDE NUMBER
• Slide number: Select the check-box to enable the slide number to be visible on your slide(s).
• FOOTER
• Footer: This check-box, when selected, makes the Footer visible on all the slides of your
• presentation.
• Don't show on title slide -This check-box will enable selected options on all slides
except the Title slide.
• APPLYING CHOICES TO SLIDES
• Now you need to apply the choices you made --to do so, you have
two options within the
• Header and Footer dialog box:
I. Click the Apply to All button to apply the Header or Footer to all slides in your
presentation.
II. Click the Apply button to apply the Header or Footer to just the active slide in your
presentation.
• Save your presentation often.
SLIDE MASTER
• WHAT IS SLIDE MASTER VIEW?
• Slide masters are designed to help you create great looking presentations in less
time , without a lot of effort.
• When you want all your slides to contain the same fonts and images (such as
logos), you can make those changes to the Slide Master, and they will be applied
to all your slides.
• In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you
will still be able to access commands on different tabs as normal.
USING SLIDE MASTER VIEW
• Slide Master view can help you create a consistent, professional presentation
without a lot of effort. You could use Slide Master view to change just about
anything in your presentation, but here are some of its most common uses:

• MODIFY BACKGROUNDS : Slide Master view makes it easy to customize the

background for all of your slides at the same time
USING SLIDE MASTER VIEW

• SLIDE LAYOUT : Each slide

layout contains placeholders
for text, videos, pictures,
charts, shapes, clip art, a
background, and more, and
they also contain the
formatting, such as theme
colors, fonts, and effects, for
those objects
• You change the slide layouts
that are built in to PowerPoint
in Slide Master view
USING SLIDE MASTER VIEW

REARRANGING PLACEHOLDERS CREATING UNIQUE SLIDE LAYOUTS

• you can save time by rearranging • you could use Slide Master view
placeholders in Slide Master to create your own layouts.
view. Custom layouts can include your
• When you adjust one of the own background graphics and
layouts in Slide Master view, all placeholders
of the slides with that layout will
change.
CREATING UNIQUE SLIDE LAYOUTS

You could use Slide Master view to create your own layouts. Custom
layouts can include your own background graphics and placeholders.
• TO MAKE CHANGES TO ALL SLIDES
1. Select the View tab, then click the Slide Master command.
2. The presentation will switch to Slide Master view, and the Slide Master tab will be selected on
the Ribbon.
3. In the left navigation pane, scroll up and select the first slide. This is the slide master.
4. Use the desired tabs on the Ribbon to make changes to the Slide Master.
5. Move, resize, or delete
other slide objects as needed

6. When you are finished, click the

Close Master View command on the
Slide Master tab.
7.The change will appear on all slides
of the presentation.
CUSTOMIZING SLIDE LAYOUTS
• TO CUSTOMIZE AN EXISTING SLIDE LAYOUT
1. Navigate to Slide Master view.
2. Locate and select the desired layout in the left navigation pane. You can hover the mouse over each
layout to see which slides are currently using that layout in the presentation
3. In some layouts, the background graphics may be hidden
4. Add, move, or delete any objects as desired.
5. If you want to change the arrangement of the placeholders,
you can move, resize, or delete any of them
6. When you are finished, click
the Close Master View command on
the Slide Master tab.

7. All slides using the layout will be

updated.
CUSTOMIZING TEXT FORMATTING
• You can also customize the
text formatting from Slide
Master view, including the
font, text size, color, and
alignment
CREATING NEW SLIDE LAYOUTS
1. Navigate to Slide Master view.
2. From the Slide Master tab, click the Insert Layout command
3. A new slide layout will appear.
4. The layout will include Title and Footer placeholders by default.
Click the Title and Footers boxes in the Master Layout group to
toggle these placeholders on and off.
5. Click the bottom half of the Insert Placeholder command, then
select the desired placeholder type.
6. Click and drag to draw the placeholder on the slide. You can add
more placeholders if desired.
7. Using the other tabs on the Ribbon, you can also add
background graphics, shapes, or pictures to the slide layout.
TO RENAME A CUSTOM LAYOUT

1. Navigate to Slide Master view.

2. Select the desired layout, then click the Rename command.
3. A dialog box will appear. Type the desired name, then click Rename.
TO USE A CUSTOM LAYOUT
From the Home tab, click
the bottom half of the
New Slide command, then
select the custom layout
from the menu that
appears.
TO SAVE A THEME
Select the Slide Master tab, click the
Themes command, then select Save
Current Theme from the drop-down
menu.

• If you are not in Slide Master view,

you can save the theme from the
Design tab. Just click the drop-
down arrow in the Themes group,
then select Save Current Theme.
TRANSITIONS
There are three categories of unique
transitions to choose from

I. SUBTLE TRANSITIONS : These are the most

basic types of transitions. They use simple
animations to move between slides.
II. EXCITING TRANSITIONS : These use more
complex animations to transition between
slides.
III. DYNAMIC TRANSITIONS :Used when
transitioning between two similar slides that
use same slide layouts and helps to unify your
slides
APPLYING A TRANSITION
I. Select the desired slide from the Slide Navigation pane.
This is the slide that will appear after the transition.
II. Click the Transitions tab, then locate the Transition to
This Slide group. By default, None is applied to each slide.
III. Click the More drop-down arrow to display all transitions.
IV. Click a transition to apply it to the selected slide. This will
automatically preview the transition.

• You can use the Apply To All command in the Timing

group to apply the same transition to all slides in your
presentation.
PREVIEWING A TRANSITION
I. Click the Preview command on the
Transitions tab.
II. Click the Play Animations command in the
Slide Navigation pane.
MODIFYING TRANSITIONS

• TO MODIFY THE TRANSITION EFFECT

I. Select the slide with the transition
you want to modify.
II. Click the Effect Options command,
and choose the desired option.
III. The transition will be modified, and a
preview of the transition will appear.
TO MODIFY THE TRANSITION DURATION
1. Select the slide with the transition you want to modify.
2. In the Duration field in the Timing group, enter the desired time for the transition
TO ADD SOUND
1. Select the slide with the
transition you want to modify.
2. Click the Sound drop-down
menu in the Timing group.
3. Click a sound to apply it to
the selected slide, then
preview the transition to hear
the sound. Sounds
TO REMOVE A TRANSITION
1. Select the slide with the transition you want to remove.
2. Choose None from the Transition to This Slide group. The transition will be removed.
• TO ADVANCE SLIDES AUTOMATICALLY
1. Select the slide you want to modify.
2. Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck
the box next to On Mouse Click.
3. In the After field, enter the amount of time you want to display the slide.
4. Select another slide and repeat the process until all the slides have the desired
timing. You can also click the Apply to All command to apply the same timing to
all slides.
SLIDE SHOW TIMINGS
SETTING TIMINGS
1. Open the presentation file you wish to
automate, then select “Home“
2. Select anywhere in the left “Slides” pane.
3. Select the individual slide you would like
to advance automatically. If you want to
advance all of the slides for the same
amount of time, select one slide in the
left pane, then press “Ctrl” + “A” to
highlight all slides.
4. Select the “Transitions” tab
RECORDING YOUR SLIDE SHOW
• TO RECORD A SLIDE SHOW
1. Click the Slide Show tab, then locate the Set Up group.
2. Click the Record Slide Show drop-down arrow. Select either Start
Recording from Beginning or Start Recording from Current Slide
3. A dialog box will appear. Select the desired options. Remember,
you can only record narration if you have a microphone attached
to your computer
4. Click Start Recording. Your presentation will open to a full screen.
5. Perform your slide show. Make sure to speak clearly into the
microphone if you are recording narration. When you are ready
to move to the next slide, click the Next button on the Recording
toolbar in the top-left corner or use the right arrow key.
6. When you reach the end of the show, PowerPoint will close the
full-screen view.
7. Your slide show timings and narration are now included in your
presentation
TO REMOVE TIMINGS FROM A RECORDED SLIDE SHOW

I. Click the Slide Show tab, then

locate the Set Up group.

II. Click the Record Slide Show drop-

down arrow.

III. Hover the mouse over Clear,

then select the desired option
HYPERLINKS AND ACTION BUTTONS
HYPERLINKS : A hyperlink is simply a bit of text or a graphic image that you can
click when viewing a slide to summon another slide, another presentation, or
document, such as a Word document or an Excel spreadsheet.
The hyperlink may also lead to a page on the World Wide Web.
Hyperlinks have two basic parts: the address of the webpage, email address, or
other location they are linking to, and the display text
Hyperlinks work only when the presentation is shown in Slide Show View
HOW TO INSERT A HYPERLINK
1. Select the image or text you want to make a
hyperlink.
2. Right-click the selected text or image, then click
Hyperlink. Alternatively, you can go to the Insert tab
and click the Hyperlink command.
3. The Insert Hyperlink dialog box will open.
4. If you selected text, the words will appear in the
Text to display field at the top. You can change this
text if you want.
5. Type the address you want to link to in the Address
field.
6. Click OK. The text or image you selected will now
be a hyperlink to the web address.
• TO OPEN AND TEST A HYPERLINK
1. After you create a hyperlink, you should test it. Right-click the hyperlink, then
click Open Hyperlink.
2. Your web browser should open and then navigate to the linked page. If it does
not work, check the hyperlink address for any misspellings.

• To open a hyperlink while viewing your slide show, click the hyperlink.
•
TO REMOVE A HYPERLINK
Right-click the hyperlink.
• Click Remove Hyperlink.
 HYPERLINKS AND ACTION BUTTONS
• ACTION BUTTONS:
Action buttons are built-in button shapes you can add to a presentation and set to
link to another slide, play a sound, or perform a similar action
You can insert action buttons on one slide at a time, or you can insert an action
button that will show up on every slide.
INSERTING AN ACTION BUTTON ON ONE SLIDE
1. Click the Insert tab.
2. Click the Shapes command in the Illustrations group. A
drop-down menu will appear with the action buttons
located at the very bottom.
3. Select the desired action button.
4. Insert the button onto the slide by clicking the desired
location. The Action Settings dialog box will appear
5. Select the Mouse Click or Mouse Over tab. Selecting the
Mouse Click tab means the action button will perform its
action only when clicked
6. In the Action on click section, select Hyperlink to: then
click the drop-down arrow and choose an option from
the menu.
7. Check the Play Sound box if you want a sound to play
when the action button is clicked
8. Click OK.
INSERTING AN ACTION BUTTON ON
ALL SLIDES
1. Click the View tab.
2. In the Master Views group, click the Slide Master
command. A blank slide in the style of your
presentation will appear. Do not worry about
changing anything else.
3. Go to the Insert tab, and follow the instructions
above to insert an action button.
4. Return to the Slide Master tab, and click Close
Master View. The new action button will now be
on every slide.
• TESTING AN ACTION BUTTON
1. Click the Slide Show tab.
2. In the Start Slide Show group, click From
Current Slide.
3. Click your action button.
4. After you have tested it, right-click
anywhere on the screen and select End
Show.
5. If your action button did not work as you
intended, follow the instructions below to
edit it.
EDITING AN ACTION BUTTON
1. Select the action button.
2. Click the Insert tab.
3. In the Links group, click the Action
command. The Actions Settings dialog
box will appear.
4. Edit the action or hyperlink.
5. Click OK.
INSERTING OBJECTS
INSERTING A PICTURE FROM A FILE
1. Select the Insert tab, then click the Pictures
command in the Images group
2. A dialog box will appear. Locate and select
the desired image file, then click Insert
3. The picture will appear on the currently
selected slide.
INSERTING ONLINE PICTURES
1. Select the Insert tab, then click the Online Pictures command.
2. The Insert Pictures dialog box will appear.
3. Choose Bing Image Search or your OneDrive
4. Press the Enter key. Your search results will appear in the dialog box.
5. Select the desired image, then click Insert.
6. The image will appear on the currently selected slide.
You can also click the Online Pictures
command in a placeholder to insert online
images.
MOVING AND RESIZING PICTURES
1. Simply click to select a picture. A solid line will
appear around a selected picture
2. Click and drag the corner sizing handles until the
picture is the desired size
TO DELETE A PICTURE
Select the picture you want to delete, then press the Backspace or Delete key on your keyboard.
• You can access even more picture formatting options from the Format tab.
WORD ART AND SHAPES
• WordArt :WordArt allows you to create stylized text
with effects such as textures, shadows, and outlines
A WordArt Style will automatically apply several effects to your
text at once. You can then refine the look of your text by adding
or modifying text effects.
1. Select a text box, or select some text inside of the text box.
2. On the Format tab, click the More drop-down arrow in the
WordArt Styles group
3. A drop-down menu of WordArt Styles will appear. Select
the style you want to use.
4. The text will appear in the selected style. If desired, you can
change the font or font color from the Home tab.
• TO ADD OR MODIFY TEXT
EFFECTS
1. Select a text box, or select some text
inside of the text box. The Format tab
will appear.
2. On the Format tab, click the Text Effects
command in the WordArt Styles group.
3. A drop-down menu will appear showing
the different effect categories
4. The effect will be applied to your text. If
you want, you can combine several
different effects.
WORKING WITH SHAPES AND TEXT BOXES
• TO INSERT A SHAPE
1. Select the Insert tab, then click
the Shapes command in the
Illustrations group. A drop-down
menu of shapes will appear.
2. Select the desired shape
3. Click, hold, and drag in the
desired location to add the
shape to the slide. If desired, you can enter text in a shape. When the
shape appears in your document, you can simply
begin typing. You can then use the formatting options
on the Home tab to change the font, font size, or color of the
text.
MODIFYING A SHAPE OR TEXT BOX
Sizing handles: Click, hold, and drag the sizing handles
until the shape or text box is the desired size.
Yellow handles: Some shapes have one or more yellow
handles that can be used to customize the shape
Rotation handle: Click, hold, and drag the
rotation handle to rotate the shape.
INSERTING A CHART

• A chart is a tool you can use to communicate data graphically. Including a chart in
a presentation allows your audience to see the meaning behind the numbers,
which makes it easy to visualize comparisons and trends .
TO INSERT A CHART

1. Select the Insert tab, then click the Chart command in the Illustrations group
2. A dialog box will appear. Select a category from the left pane, and review the charts that appear in the
right pane.
3. Select the desired chart, then click OK.
4. chart and a spreadsheet will appear.
5. Enter data into the worksheet.
6. Enter data into the worksheet.
7. When you are done, click the X to close the spreadsheet.
8. The chart will be completed.
SHARING PRESENTATION OPTIONS :
EXPORTING A PRESENTATION AS A VIDEO
• The Create a Video feature allows you to save your presentation as a video. This can
be useful because it lets your viewers watch the presentation whenever they want
CREATING A VIDEO
1. Click the File tab to access Backstage view.
2. Select Export, then click Create a Video. Video export options will
appear on the right.
3. Click the drop-down arrow next to Computer and HD Displays to select
the size and quality of your video.
4. Select the drop-down arrow next to Use Recorded Timings and
Narrations.
• Choose Do not Use Recorded Timings and Narrations if you do not have or do
not want to use recorded timings. You can adjust the default Seconds to
spend on each slide: in the box below the drop-down menu.
• o Choose Use Recorded Timings and Narrations if you have already recorded
timings and narrations and want to use them in your video.
SHARING PRESENTATION OPTIONS
CONT’D
• 5. Click Create Video. The Save As dialog box will appear.
6. Select the location where you want to save the presentation,
then enter a name for the presentation.
7. Click Save.
PRESENTING YOUR SLIDE SHOW
ONLINE
1. Select the Slide Show tab, then locate the Start Slide Show
group.
2. Click the Present Online command
3. A dialog box will appear. Click Connect
4. A link will appear. If it is not already selected, select the
link.
5. Click Copy Link to make a copy of the link or Send in Email
to send an email with the link to your viewers.
6. Click Start Presentation.
7. Present the slide show as you normally would, using the
mouse or keyboard to advance the slides.
8. When you are finished, click End Online Presentation.
9. A dialog box will appear to confirm that you want to end
the presentation. Click End Online Presentation.
CUSTOMIZING YOUR SLIDE SHOW
CREATING A CUSTOM SHOW
1. Select the Slide Show tab, then locate the Start Slide
Show group.
2. Click the Custom Slide Show command, then select
Custom Shows 7. Click OK.
3. A dialog box will appear. Click New. 8. Select Close to exit or Show to
view your custom show.
4. The Define Custom Show dialog box will appear. Locate
the Slide show name field, and type in a name for your
custom show.
5. In the Slides in presentation: area, check the box next
to the slides you want to include in your custom show. 9. To play the custom show
6. Click Add to add the slides to the Slides in custom at any time, click the Custom
show: box. If necessary, use the up and down arrows to Slide Show command, then
reorder the added slides. select the desired
presentation from the drop-
down menu.
• HIDING SLIDES
• Sometimes you may just need to hide a few slides without rearranging the entire slide show. You
can hide slides by selecting the desired slide and then clicking the Hide Slide command on the
Slide Show tab. To unhide a slide, simply click the Hide Slide command again.
INTERACTIVE PRESENTATIONS
• Interactive PowerPoint is a method of applying PowerPoint to a different way of disseminating
knowledge.
• The hyperlink and other methods are covered on these pages (slides) and the slides under the
settings menu cover the change needed there, the settings are stored with the presentation, they
do not effect the PowerPoint program itself.

• In simple terms, to create a resource like this one, where the different slides are linked to by
clicking buttons etc. we have to do two things;
learn how to make objects become links to other places, and,
switch off the default settings in PowerPoint that makes the resource a linear presentation rather
than a browed resource
BUTTONS AND LINKS
• A typical feature of interactive resources, like websites are the links that enable the user to
navigate the resource. Buttons, pictures or simple text can be used as links to other parts of the
resource.

• PowerPoint has a simple method that does this using some simple default buttons, it is a good
way of getting to grips with the concept but you’ll soon want to branch out on your own.
1. Simple buttons are easy to play with.
2. Text can act as a link like on a simple web page, this is especially useful for extra definitions etc.
3. Animated “GIF” files can be used as links – this one actually looks like a button!
4. Pictures can also be used as links.
Tips for making a
presentati on
Dress Smartly
• Dress smartly to show that you are taking your presentation seriously
• Dress to feel good and confident about yourself
• Do not dress to distract your audience
• Do not overdress as that will take you out place with your audience
Project Your Voice
• Nothing is worse than a speaker you can’t hear.
• Even in the high-tech world of microphones and amplifiers, you need
to be heard.
• Projecting your voice doesn’t mean yelling,
Maintain Eye Contact
• Match eye contact with everyone in the room.
• Face the audience and not the screen
• You shouldn’t focus all your attention on the decision maker.
• Secretaries and assistants in the room may hold persuasive sway over
their boss.
Smile
• Show that you like what you are saying
• Smile is contagious – when you smile the audience will smile back at
you which will boost your confidence
Practice
• Join Toastmasters and practice your speaking skills regularly in front
of an audience.
• Not only is it a fun time, but it will make you more competent and
confident when you need to approach the podium.
Pray
• Seek divine intervention that all goes well during your presentation
• Whatever you can do to boost your confidence do it
Come Really Early
• Don’t fumble with Power Point or hooking up a projector when
people are waiting for you to speak.
• Come early, scope out the room, run through your slideshow and
make sure there won’t be any glitches.
• Check the room lighting and your positioning during the talk.
• Preparation can do a lot to remove your speaking anxiety.
Don’t Read The Slides
• If you don’t know your speech without cues, that doesn’t just make
you more distracting.
• It shows you don’t really understand your message, a huge blow to
any confidence the audience has in you.
Avoid Distractive Gestures
• Observe what you are doing with your hands and eyes and your
movements
• Avoid gestures that draw the attention of your audience
• Throwing a pencil
• Looking outside or the ceiling
• Looking down
• Scratching yourself, your nose
• Avoid chewing
Don’t Plan Gestures
• Any gestures you use need to be an extension of your message and
any emotions that message conveys.
• Planned gestures look false because they don’t match your other
involuntary body cues.
• You are better off keeping your hands to your side.
10-20-30 Rule
• Rule by Guy Kawasaki from Apple
• This rule states that a PowerPoint slide should have
• no more than 10 slides,
• last no longer than 20 minutes and
• have no text less than 30 point font.
• Spell out the important nuggets
• in a few minutes minutes,
• a couple slides and
• a several words a slide.
15 Words Summary
• Can you summarize your idea in fifteen words?
• If not, rewrite it and try again.
• Know what the important fifteen words are so they can be repeated.
• Do not overcrowd your slides
Use Graphics Instead Of Words
• Pictures state a million things which words cant
• Try to present your slides using figures unless it is not possible
• Organize your graphics in an orderly manner
Use of Colors
• Make proper contract between slides background colors and text
• Avoid over excited slide designs
Slide Animation and Slide
Transitions
• Do not overuse animations and slide transitions
• They can delay your presentation
• They can distract you
• They can put off your audience
Slow Down
• Nervous and inexperienced speakers tend to talk way to fast.
• Consciously slow your speech down and add pauses for emphasis.
• The audience wants you to succeed not fail
• The audience is on your side
Tell a Story
• If your presentation is going to be a longer one, explain your points
through short stories, quips and anecdotes.
• Great speakers know how to use a story to create an emotional
connection between ideas for the audience.
That’s a Good Question
• Use statements like, “that’s a really good question,” or “I’m glad you
asked me that,” to buy yourself a few moments to organize your
response.
• Other people in the audience will not know that you are using these
filler sentences to reorder your thoughts.
• And even if they do, it still makes the presentation more smooth than
um’s and ah’s littering your answer.
Avoid UUHMS & AAHMS
• Feeling the urge to use presentation killers like ‘um,’ ‘ah,’ or ‘you
know’?
• Replace those with a pause taking a short breath in.
• The pause may seem a bit awkward, but the audience will barely
notice it.
Keep Time
• Practice and time your slides
• Each slide must take less than 1 minute
• Avoid going beyond your time
Don’t Apologize
• Apologies are only useful if you’ve done something wrong.
• Don’t use them to excuse incompetence or humble yourself in front
of an audience.
• Don’t apologize for your nervousness or a lack of preparation time.
• Most audience members can’t detect your anxiety, so don’t draw
attention to it.
Do Apologize If You’re Wrong
• One caveat to the above rule is that you should apologize if you are
late or shown to be incorrect.
• You want to seem confident, but don’t be a jerk about it.
Put Yourself In The Audience
• When writing a speech, see it from the audiences perspective.
• What might they not understand?
• What might seem boring?
• Use WIIFM (What’s In It For Me) to guide you.
Be Entertaining
• Speeches should be entertaining and informative.
• But unlike an e-mail or article, people expect some appeal to their
emotions.
• Simply reciting dry facts without any passion or humor will make
people less likely to pay attention.
Have Fun
• Sounds impossible? With a little practice you can inject your passion
for a subject into your presentations.
• Enthusiasm is contagious.
Thank You.

93