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1.how To Write A Project Report

Project Report Writing

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thangs_74
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27 views

1.how To Write A Project Report

Project Report Writing

Uploaded by

thangs_74
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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How to Write a

Project Report
BA III (Technical Writing)
SEC 301
How to Write a
Project Report
Writing a report is a useful opportunity to evaluate the
project, document lessons learned, and add to your
organization’s knowledge base for future projects. Try
these steps for writing better project reports.
How to Write an Effective Project
Report
1. Decide the Objective

•Take some time to think about the purpose of the report.


Do you need to describe, explain, recommend, or
persuade? Having a clear purpose from the outset
ensures that you stay focused, which makes it easier to
engage your reader
2. Understand Your Audience
• Writing a formal annual report for your stakeholders is
very different from a financial review.
• It is also useful to consider the personal communication
style of the reader, for example, how do they write
emails or structure documents?
• Adopting this technique will build rapport and make the
reader more receptive to your ideas
3. Report Format and Type
• Before you start, check the report format and type. Do
you need to submit a written report or deliver a
presentation? Do you need to craft a formal, informal,
financial, annual, technical, fact-finding, or problem-
solving report?
• You should also confirm if any templates are available
within the organization.
• Checking these details can save time later on!
4. Gather the Facts and Data
• Including engaging facts and data will solidify your
argument. Start with your collaborative project site and
work out as needed. Remember to cite sources such as
articles, case studies, and interviews.
5. Structure the Report

• A report typically has four elements:


• Executive Summary. Your report will begin with the
summary, which is written once the report is finished.
As the first item the reader encounters, this is the most
important section of the document.
• Introduction: Provide a context for the report and
outline the structure of the contents.
• Body: It’s now time to put your writing skills to work!
This is the longest section of the report and should
present background details, analysis, discussions for
consideration. Draw upon data and supporting graphics
to support your position
• Conclusion: Bring together the various elements of the
report in a clear and concise manner. Identify the next
steps and any actions that your reader needs to take
6.Readability

• Spend some time making the report accessible and


enjoyable to read. If working in Word, the Navigation
pane is a great way to help your reader work through
the document. Use formatting, visuals, and lists to
break up long sections of text.
7. Edit

• The first draft of the report is rarely perfect so you will


need to edit and revise the content. If possible, set the
document aside for a few days before reviewing or ask
a colleague to review.
THANK YOU FOR PATIENT LISTENING

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