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How To Write A Formal Email in Englİsh

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Mohammad reza H
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15 views

How To Write A Formal Email in Englİsh

Uploaded by

Mohammad reza H
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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HOW TO WRITE A FORMAL

EMAIL IN ENGLISH
What to do and what not to do!
WHAT IS A FORMAL EMAIL?

• Usually, a formal email is sent to those people who you either do not
know, or else to those who you need to collaborate with on a
professional basis.

• In brief, you write a formal email to those people who are not
considered as family members or close friends.

• Usually, a formal email is sent to people like for example a professor or


instructor or either a current or prospective employer!
HOW TO START?
GREETINGS

Use the person's title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a
comma or a colon.
You can precede the salutation with "Dear..." (but "Hello..." is acceptable as
well).
Using a last name is more formal and should be used unless you are on first-
name terms with the recipient.
Dear Petek Hocam,
Dear Ms. Şirin, If you don't know the
name of the person
you're writing to (but you
If you are writing to a group of really should try and find
friends, one) use "Dear
Dear All, Sir/Madam" or "Dear
Sir or Madam" followed
Dear Everybody, by a colon.
WELL-WISHING STATEMENTS
• "I hope this email finds you well."
• "Wishing you a wonderful day ahead!"
• "I trust everything is going smoothly on your end.“
• "I hope this message finds you in good health and
high spirits."
EXPLAIN WHAT YOU’RE WRITING ABOUT

• There are two questions you need to answer plainly.

• What are you hoping to make happen?

• How can the person you’re writing help?

Prepared by Marija Vella


EXAMPLES

• I am writing to inquire about the flight training programs offered by your


school.
• I am writing to inform you that I have been sick for the past few days and
therefore will not be able to attend your class tomorrow.
• "I am writing to seek clarification on certain aspects of the flight training
curriculum, specifically regarding [topic]."
• "I am writing to submit my recent flight logs for evaluation by my
instructor."
• "I am writing to notify you of the need to cancel my scheduled flight on
[date] due to [reason]."
• "I am writing to request access to additional training resources to
enhance my learning experience."
FOR EXAMPLE:
• I’ll look forward to discussing this with you further at 11 a.m. Thursday.

• Please look over the draft manuscript I’m attaching, and let me know

what revisions or questions come to mind.

• Your guidance has been extremely helpful, and I look forward to being in

touch.
Just as your message might’ve begun where a previous email left
off, you want this one to end by setting up future correspondence.
Prepared by Marija Vella
SIGN OFF WITH AN APPROPRIATE
CLOSING
Sincerely,
Yours truly,
Thanks again,
Appreciatively,
Best regards,
Respectfully,

There are lots of ways to end an email


At this point, you’re nearly done—
before putting your name, but in the there’s just one last important step.
interest of professional decorum, it’s
probably best not to get too creative.
Prepared by Marija Vella

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