Monitoring

Monitoring and
andEvaluation
Evaluation
(M&E)
(M&E) of Multigrade
MultigradeSchools
Schools

JOHNSEN P. TABANO
School Principal I
Division of Lanao del Norte
O Describes the purpose
B of M&E in the different
levels of governance
J
E Analyzes the M&E
system and its
C processes;
T
Determines the M&E
I System for MG
V Education
E
S Re a c h i n g t h e u n r e a c h e d
Activity 1: Knowing M&E

What are the focus

of M&E in each
level of
governance?

Re a c h i n g t h e u n r e a c h e d
Activity 2: Knowing M&E

What is Monitoring?

What is Evaluation?

Re a c h i n g t h e u n r e a c h e d
What is Monitoring?

It is a systematic
and continuous
collection and
analysis of
information for
decision-making.
Re a c h i n g t h e u n r e a c h e d
 What is Evaluation?
It is an assessment,
is as systematic
and objective as
possible of an
ongoing or
completed program
and projects.

Re a c h i n g t h e u n r e a c h e d
 Monitoring and
Achieve and
Accomplish

Evaluation
Objectives

Facilitate
Managerial
Actions/
Adjustments

Process &
Analyzed to
gain
INSIGHTS

Gather
Data & Storing of
Data &
Informatio Informatio
n n

Re a c h i n g t h e u n r e a c h e d
M&E Design Considerations

Learner- Outcome- Evidence-

centered driven based

System Systematic
Participatory
Perspective process

Re a c h i n g t h e u n r e a c h e d
M&E System contributes to:
Ensure all school-age
learners, and out-of-school
children are in school.

Ensure all learners in school are

participating actively in the
teaching and learning process.

Ensure all learners in school

can read and write and
demonstrate the necessary
competencies for learning in
the primary level.

Re a c h i n g t h e u n r e a c h e d
 Looking at the Bigger Picture of DepED
Planning and M&E Decentralized Setting

Re a c h i n g t h e u n r e a c h e d
Our Mandate

Re a c h i n g t h e u n r e a c h e d
 Our Mandate

Re a c h i n g t h e u n r e a c h e d
 Level of Governance
Central Office

Different
Regional Office information
Different mandates,
requirements,
different
different decision
responsibilities SDO/District
for adjustments

Schools

M&E as a mechanism for “vertical” sharing of

data, information, insights, lessons, and issues

Re a c h i n g t h e u n r e a c h e d
 M&E
System
CO – set strategic
direction of the
MPPE and ensure
strategic support
system are in place
and operational

Re a c h i n g t h e u n r e a c h e d
M&E System

RO – localize
education policies,
programs, and
systems that will
facilitate delivery of
basic education
services through
MG schools

Re a c h i n g t h e u n r e a c h e d
 M&E System
SDO & District –
technical assistance
to MG schools on
facilitating access to
learners in remote
and disadvantage
areas, and
implementation of
curriculum
Re a c h i n g t h e u n r e a c h e d
 M&E System

Schools and LCs–

• Learners participation
• Tracking and learning
• School Management

Re a c h i n g t h e u n r e a c h e d
 Systemic Perspective

Mapping
Net Enrolment S
Learners in
Central Rate School
ACCESS
ACCESS
(CO) Gross Enrolment C
Rate Retention
H
Drop-out
Cohort Survival EFFICIENCY
Regional EFFICIENCY O
Rate
(CO) Completion Rate Repeater
O

Division QUALITY Achievement MPS, L

QUALITY
(SDO) School
Tests

Re a c h i n g t h e u n r e a c h e d
As per 9155
Re a c h i n g t h e u n r e a c h e d
MG Schools M&E System Processes Impact Evaluation
tracer study,
research, etc
5
3 “big data”

Annual Implementation
Review (AIR)
2 promotion,
graduation,
Quarterly Review achievement,
etc
4
(QR)
Tracking Learners Results M&E (RME)
participation End of SIP
Attendance,
1
evaluation, input to
PARDOs, reading SIP preparation
performance, etc

Readiness
Monitoring (RM)
Inputs “intimate data”
teachers,
DPLs, IMGs
BOW

Re a c h i n g t h e u n r e a c h e d
Readiness Monitoring (RM)

Teachers
Supervision

Classroom
resources

Other
resources

Re a c h i n g t h e u n r e a c h e d
M&E is designed address the following:

Inclusion
Quality
Participation
Timely response and relevant
decisions.
Localize requirements.

Re a c h i n g t h e u n r e a c h e d
MG Schools M&E System Processes Impact Evaluation
tracer study,
research, etc

Annual Implementation
Review (AIR)
promotion,
graduation,
Quarterly Review achievement,
(QR) etc
Tracking Learners Results M&E (RME)
participation End of SIP
Attendance, evaluation, input to
PARDOs, reading SIP preparation
performance, etc

Readiness
Monitoring (RM)
Inputs
teachers,
DPLs, IMGs
BOW

Re a c h i n g t h e u n r e a c h e d
The SMEA

a feedback and enhancement

mechanism on effectiveness of the
teaching and learning process and
school management
to ensure the school is able to respond to
the unique learning needs of ALL
learners.

Re a c h i n g t h e u n r e a c h e d
Quarterly Monitoring (QM)

June August Oct-Jan April

SMEA/PIR SMEA/PIR SMEA/PIR SMEA/PIR

Ensuring all Ensuring all learners Ensuring all learners in Measuring EOSY KPIs
learners are in in school will stay in school will stay in
school (access) school (retention) school (retention) Documenting gains and
bottlenecks
KPIs Ensuring all learners in Ensuring all learners in
school will participate school will participate Adjustment of plans,
other inputs in school (drop-out) in school (drop-out) AIP, Action Plans, SBM
based on Principles
the SIP-AIP Ensuring all learners Ensuring all learners
learning needs are learning needs are Others
addressed (achievement) addressed (achievement)
Mapping
Tracking of Competencies covered
Re a c h i n g t h e u n r e a c h e d
M&E Tools and Techniques

Re a c h i n g t h e u n r e a c h e d
The Dashboard

Re a c h i n g t h e u n r e a c h e d
Key Performance Indicator (KPI)

 A tool used to evaluate

the performance of the
education system.
 A tool used to
report the status
of the education
system to the
community, to the
whole country
and to the global
community.

Re a c h i n g t h e u n r e a c h e d
Gross
Enrolment
Ratio in Early
Childhood Preschool Enrolment
Development ----------------------------- x 100
Programs Population Ages 4-5
(GER-ECD)

Percentage of Grade
1 Pupils with Early
Childhood
Development
Programs (%G1-ECD
Exp.)

G1 Enrolment with ECD

------------------------ x 100
G1 Enrolment
Re a c h i n g t h e u n r e a c h e d
 G1 Enrolment
---------------- x 100
Population Age 6

Apparent/Gross
Intake Rate (AIR/GIR)
Re a c h i n g t h e u n r e a c h e d
 G1 Enrolment Age 6
--------------- x 100
Population Age 6

Net Intake Ratio

(NIR)
Re a c h i n g t h e u n r e a c h e d
Gross Enrolment Ratio
Elementary:
Total Enrolment
(Grades 1-6)
------------------- x 100
Population
6-11years old

Re a c h i n g t h e u n r e a c h e d
Net Enrolment
Ratio
or Participation
Rate

Elementary:

Enrolment (6-11)
---------------------- x 100
Population (6-11)

Re a c h i n g t h e u n r e a c h e d
Simple Cohort
Survival Rate
Elementary:
G6 Enrolment
(current SY)
----------------- x 100
G1 Enrolment
(5 years ago)

Re a c h i n g t h e u n r e a c h e d
Promotion
Rate (PromR)
Promotees (current
year)
-------------------------
----------- x 100
Enrolment
(previous year)

Re a c h i n g t h e u n r e a c h e d
 G6 Graduates
----------------------- x 100
G6 Enrolment

Graduation Rate
(GR)
Re a c h i n g t h e u n r e a c h e d
 Repetition
Rate
(RepR)

Repeaters (current year)

-------------------- x 100
Enrolment (previous year)

Re a c h i n g t h e u n r e a c h e d
Simple
Dropouts (current year)
Dropout -------------------------- x 100
Rate Enrolment (previous year)

(SDR)

Re a c h i n g t h e u n r e a c h e d
 Transition
Rate (TR)

G5 Enrolment (current year)

----------------------------------- x 100
G4 Enrolment (previous year)

Re a c h i n g t h e u n r e a c h e d
 Elementary:
G6 Graduates (current year)
--------------------------------- x 100
G1 Enrolment (5 years ago)

Completion Rate
(CR)
Re a c h i n g t h e u n r e a c h e d
 Retention Rate
(RR)
Elementary:
G2-6 Enrolment
(current year)
----------------------- x 100
G1-5 Enrolment
(previous year)

Re a c h i n g t h e u n r e a c h e d
Performance Dashboard

Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
 The SMEA/PIR

To identify
learners needing
immediate and/or
unique
assistance

Re a c h i n g t h e u n r e a c h e d
 To
determine
difficulties in
the teaching
and learning
process
The SMEA/PIR

Re a c h i n g t h e u n r e a c h e d
 To ensure
holistic
response to
problems
affecting
teaching and
learning and
school
The SMEA/PIR governance

Re a c h i n g t h e u n r e a c h e d
 To
document
significant
, stories,
and best
practices
The SMEA/PIR of the
school
Re a c h i n g t h e u n r e a c h e d
 The SMEA/PIR

To determine
progress or
spot delays in
implementation
of school AIP

Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Mapping of Learners

Dashboard

Re a c h i n g t h e u n r e a c h e d
 1. Big picture

2. Locate

Re a c h i n g t h e u n r e a c h e d
 source: reymac’s ppt
Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
Quarterly Monitoring (QM)

Proposed Themes for SMEA

June August Oct-Jan April

SMEA SMEA SMEA SMEA

Ensuring all Ensuring all learners Ensuring all learners in Measuring EOSY KPIs
learners are in in school will stay in school will stay in
school (access) school (retention) school (retention) Documenting gains and
bottlenecks
KPIs Ensuring all learners in Ensuring all learners in
school will participate school will participate Adjustment of plans,
other inputs in school (drop-out) in school (drop-out) AIP, Action Plans, SBM
based on Principles
the SIP-AIP Ensuring all learners Ensuring all learners
learning needs are learning needs are Others
Mapping addressed (achievement) addressed (achievement)

Tracking of Competencies covered Mapping of

Re a c h i n g t h e u n r e a c h e d learners
MG Schools M&E System Processes Impact Evaluation
tracer study,
research, etc
Tracking of Competencies covered

Annual Implementation
Review (AIR)
promotion,
graduation,
Quarterly Review achievement,
(QR) etc
Tracking Learners Results M&E (RME)
participation End of SIP
Attendance, evaluation, input to
PARDOs, reading SIP preparation
performance, etc

Readiness
Monitoring (RM)
Inputs
teachers,
DPLs, IMGs
BOW

Re a c h i n g t h e u n r e a c h e d
The story behind the numbers…
Summative Test It tell learners
LMC
Periodical Test performance.

Learners Performance Competency Covered

Tracking of Competencies covered

Re a c h i n g t h e u n r e a c h e d
Re a c h i n g t h e u n r e a c h e d
  Who are the learners?
Performance  What specific
Dashboard competencies?
Quarter 1  Pedagogies?
 Contact time?
Re a c h i n g t h e u n r e a c h e d
Locate/Focus

Re a c h i n g t h e u n r e a c h e d
What number gives us a great story to tell

Re a c h i n g t h e u n r e a c h e d
  Lesson Plan/Lesson
Organization
 Instructional Practices &
Strategies
 Lesson Delivery

The COT  Use of Instructional Materials/

Technology
for MG  Support for Diverse Learners
 Learning Assessment
MES  Learner Response and Behavior
 Classroom Environment and
Culture
 Classroom Structure
 Classroom Culture
 Class Management
Re a c h i n g t h e u n r e a c h e d
 Remedial / Enrichment Activities
Re a c h i n g t h e u n r e a c h e d
  Lesson Plan/Lesson
Organization
 Instructional Practices &
Strategies
 Lesson Delivery

The COT  Use of Instructional Materials/

Technology
for MG  Support for Diverse Learners
 Learning Assessment
MES  Learner Response and Behavior
 Classroom Environment and
Culture
 Classroom Structure
 Classroom Culture
 Class Management
Re a c h i n g t h e u n r e a c h e d
 Remedial / Enrichment Activities
 Linggo Domeyn/Istrand Kompitensi Lebel ng Mungkahi
pagkatuto

Individual 1 Pakikinig Nakikinig at nakatutugon nang angkop at

wasto F1F-0a-j-1
Nasasagot ang mga tanong tungkol sa
napakinggang pabula F1PN-IIa- 3
X

Journal Wikang binibigkas Naipapahayag ang ideya/ kaisipan/

damdamin/ reaksyon nang may wastong
tono, diin, bilis, antala at intonasyon F1F-0-
j-2
x

Nakapagtatanong tungkol sa isang larawan

F1PS-IIa-2 /
Kayarian sa Wika Nagagamit ang magalang na pananalita sa
angkop na sitwasyon pagpapakilala ng sarili
F1WG-IIa-1 /

Pagbasa Nababasa ang usapan, tula, talata, kuwento

nang may tamang bilis, diin, tono, antala at
ekspresyon F1F-0a-j-3 x

Nasasabi ang mensaheng nais ipabatid ng

nabasang pananda patalastas babala o
paalala F1PP-IIa-1 x

Pagsulat Nakasusulat nang may wastong baybay,

bantas at mekaniks ng pagsulat F1F-0a-j-4
Nakasusulat nang may tamang laki at layo
sa isa't isa ang mga letra F1PU-IIa-1.11: c
1.2; 1.2a /
Nakasusulat ng malalaki at maliliit na letra

Estratehiya ng Pag- Napagsusunod-sunod ang mga alpabeto

aaral (unang letra ng salita) F1EP-IIa-1.1 /
Pagpapahalaga sa Nagagamit ang wika bilang tugon sa
Wika, at Panitikan sariling pangangaila ngan at sitwasyon
F1PL-0a-j-2 /

Romel’s
Portfolio Re a c h i n g t h e u n r e a c h e d
Quarterly Monitoring (QM)

Report of SMEA: District/SDO Mapping of

learners

June August Oct-Jan April

SMEA/PIR SMEA/PIR SMEA/PIR SMEA/PIR

Ensuring all Ensuring all learners Ensuring all learners in Measuring EOSY KPIs
learners are in in school will stay in school will stay in
school (access) school (retention) school (retention) Documenting gains and
bottlenecks
KPIs Ensuring all learners in Ensuring all learners in
school will participate school will participate Adjustment of plans,
other inputs in school (drop-out) in school (drop-out) AIP, Action Plans, SBM
based on Principles
the SIP-AIP Ensuring all learners Ensuring all learners
learning needs are learning needs are Others
addressed (achievement) addressed (achievement)
Mapping
Tracking of Competencies covered
Re a c h i n g t h e u n r e a c h e d
MG Schools M&E System Processes Impact Evaluation
tracer study,
research, etc

Annual Implementation
Review (AIR)
promotion,
graduation,
Quarterly Review achievement,
(QR) etc
Tracking Learners Results M&E (RME)
participation End of SIP
Attendance, evaluation, input to
PARDOs, reading SIP preparation
performance, etc

Readiness
Monitoring (RM)
Inputs
teachers,
DPLs, IMGs
BOW

Re a c h i n g t h e u n r e a c h e d
Annual Implementation Review

Re a c h i n g t h e u n r e a c h e d
 Accomplishment vs
REPORT
Target
AGREE Addressing the Gaps

ADJUST Action Planning

IMPLEMENT Monitoring and

Evaluation

The AIR PROCESS FLOW

Re a c h i n g t h e u n r e a c h e d
 AIP 1
A
Adjustments
SMEA 1 D

SMEA 4

B Adjustments
SMEA 3 E Adjustments

C
Adjustments
SMEA 2
AIP
The Road to Greatness
Re a c h i n g t h e u n r e a c h e d
EOSY Performance Dashboard

Re a c h i n g t h e u n r e a c h e d
Annual Implementation Review
 Generating insights and
lessons, and celebrating
success
Done the right things right? Input to make
the AIP more
responsive

Led by the
What is left to do?
PSDS/Area
Head or
Coordinator
Re a c h i n g t h e u n r e a c h e d
MG Schools M&E System Processes Impact Evaluation
tracer study,
research, etc

Annual Implementation
Review (AIR)
promotion,
graduation,
Quarterly Review achievement,
(QR) etc
Tracking Learners Results M&E (RME)
participation End of SIP
Attendance, evaluation, input to
PARDOs, reading SIP preparation
performance, etc

Readiness
Monitoring (RM)
Inputs
teachers,
DPLs, IMGs
BOW

Re a c h i n g t h e u n r e a c h e d
 Results Based
Monitoring

 Is there a significant increase in

the number of learners who
attain the mastery level of
competencies from Kindergarten
to Grade 6?
 Is there an increase in the
number of learners from remote
and/or disadvantaged
communities who completed
elementary education?
Re a c h i n g t h e u n r e a c h e d
Results Based
Monitoring
 Is there a significant
increase in the number
of school-age and
non-school age
learners (not in
school) in the
community who are in
school?
 Are all learners in
school functionally
literate and numerate?

Re a c h i n g t h e u n r e a c h e d
In summary

Re a c h i n g t h e u n r e a c h e d
Generally M & E …
Better means for learning
from implementation
experience
Improving performances
Delivery Service
Planning and allocating
Resources
Demonstrating Results

Re a c h i n g t h e u n r e a c h e d
Using KNQ Chart
What I KNOW… What is NEW… What is your
QUESTION???

Re a c h i n g t h e u n r e a c h e d